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PROCUREMENT OPPORTUNITY

T2648 Framework for the Hire of Ancillary Equipment

Belfast City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:30.

Opportunity overview

Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers. Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act. The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the hire, delivery, off-loading, positioning and pick up of ancillary equipment. The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company. The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents. The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company. Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Balloo Hire Centres

Match pending…
Shared published award value
£375k
Awarded
30 Oct 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PPNH-1287-CBYY
Location
Belfast, UKN06, BT3 9DH, United Kingdom

KDM Hire

Match pending…
Shared published award value
£375k
Awarded
30 Oct 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PQLM-4233-VXTL
Location
Cookstown, UKN0B, BT80 9AD, United Kingdom

Norspace

Match pending…
Shared published award value
£375k
Awarded
30 Oct 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PRXJ-4437-GTXP
Location
Lisburn, UKN0E, BT28 2EU, United Kingdom

Sunbelt Rentals Limited

Matched by exact name
Shared published award value
£375k
Awarded
30 Oct 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PRJZ-4275-QBTN
Location
Warrington, UKD61, WA3 6YE, United Kingdom

Classification

  • CPV31000000 — Electrical machinery, apparatus, equipment and consumables; lighting
  • CPV31120000 — Generators
  • CPV31300000 — Insulated wire and cable
  • CPV31500000 — Lighting equipment and electric lamps
  • CPV34928310 — Safety fencing
  • CPV42410000 — Lifting and handling equipment
  • CPV44211100 — Modular and portable buildings
  • CPV44231000 — Made-up fencing panels
  • CPV79952000 — Event services

Lots

  • Lot 1£375k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
T2648
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Description
Pricing submitted at tender stage represents the maximum rates applicable during the initial contract period. For each requirement under the framework, the Council will conduct mini‑competitions among appointed Contractors to ensure best value for money. Contractors will be invited to submit event‑specific quotations, and call‑off contracts will be awarded on the basis of the most economically advantageous tender, taking into account price and relevant quality or service factors. This process encourages competitive pricing and secures best value for money.
Maximum Participants
5

Expected award period

Ends
6 Oct 2025, 23:59

Tender Period

Ends
5 Sept 2025, 12:00

Enquiry period

Ends
29 Aug 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
375,000
Currency
GBP
Including VAT
450,000

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment – the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events – the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.

Renewal

Description
The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Award criteria

Criteria

Criterion 1
Name
Methodology and Approach
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Name
Contract Resourcing
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Explained within T2648 ITT

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
31000000
Scheme
CPV
Description
Electrical machinery, apparatus, equipment and consumables; lighting
Entry 3
Id
31120000
Scheme
CPV
Description
Generators
Entry 4
Id
31300000
Scheme
CPV
Description
Insulated wire and cable
Entry 5
Id
31500000
Scheme
CPV
Description
Lighting equipment and electric lamps
Entry 6
Id
34928310
Scheme
CPV
Description
Safety fencing
Entry 7
Id
42410000
Scheme
CPV
Description
Lifting and handling equipment
Entry 8
Id
44211100
Scheme
CPV
Description
Modular and portable buildings
Entry 9
Id
44231000
Scheme
CPV
Description
Made-up fencing panels

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047100-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 08:32

Planning and budget

No Engagement Notice Rationale
Low risk and low value procurement.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQXY-5321-CGZM
Name
Belfast City Council

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8DJ
Country Name
United Kingdom
Street Address
9-21 Adelaide Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PQXY-5321-CGZM
Scheme
GB-PPON

Contact

Name
Emma Morrison
Organisation 2
Id
GB-PPON-PPNH-1287-CBYY
Name
Balloo Hire Centres

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9DH
Country Name
United Kingdom
Street Address
31 Sydenham Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PPNH-1287-CBYY
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PQLM-4233-VXTL
Name
KDM Hire

Roles

supplier

Address

Region
UKN0B
Country
GB
Locality
Cookstown
Postal Code
BT80 9AD
Country Name
United Kingdom
Street Address
11 Killycolp Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PQLM-4233-VXTL
Scheme
GB-PPON

Contact

Organisation 4
Id
GB-PPON-PRXJ-4437-GTXP
Name
Norspace

Roles

supplier

Address

Region
UKN0E
Country
GB
Locality
Lisburn
Postal Code
BT28 2EU
Country Name
United Kingdom
Street Address
2 Glenavy Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PRXJ-4437-GTXP
Scheme
GB-PPON

Contact

Organisation 5
Id
GB-PPON-PRJZ-4275-QBTN
Name
Sunbelt Rentals Limited

Roles

supplier

Address

Region
UKD61
Country
GB
Locality
Warrington
Postal Code
WA3 6YE
Country Name
United Kingdom
Street Address
102 Dalton Avenue

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PRJZ-4275-QBTN
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
30 Oct 2025, 00:00
Title
T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
30 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
31000000
Scheme
CPV
Description
Electrical machinery, apparatus, equipment and consumables; lighting
Entry 3
Id
31120000
Scheme
CPV
Description
Generators
Entry 4
Id
31300000
Scheme
CPV
Description
Insulated wire and cable
Entry 5
Id
31500000
Scheme
CPV
Description
Lighting equipment and electric lamps
Entry 6
Id
34928310
Scheme
CPV
Description
Safety fencing
Entry 7
Id
42410000
Scheme
CPV
Description
Lifting and handling equipment
Entry 8
Id
44211100
Scheme
CPV
Description
Modular and portable buildings
Entry 9
Id
44231000
Scheme
CPV
Description
Made-up fencing panels

Value

Amount
375,000
Currency
GBP
Including VAT
450,000

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment - the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events - the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.

Renewal

Description
The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Documents

Entry 1
Id
070310-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Nov 2025, 09:44

Suppliers

Supplier 1
Id
GB-PPON-PPNH-1287-CBYY
Name
Balloo Hire Centres
Supplier 2
Id
GB-PPON-PQLM-4233-VXTL
Name
KDM Hire
Supplier 3
Id
GB-PPON-PRXJ-4437-GTXP
Name
Norspace
Supplier 4
Id
GB-PPON-PRJZ-4275-QBTN
Name
Sunbelt Rentals Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Subcontracting

Subcontracts

Entry 1
Id
1
Description
Sunbelt Rentals Accessiloo

Main Contractors

Entry 1
Id
GB-PPON-PRXJ-4437-GTXP
Name
Sunbelt Rentals Limited
Entry 2
Id
2
Description
Sunbelt Rentals Accessiloo

Main Contractors

Entry 1
Id
GB-PPON-PRJZ-4275-QBTN

Standstill Period

Ends
12 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
T2648 Framework Agreement for the Hire of Ancillary Equipment
Status
active
Award ID
1
Date Signed
13 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
375,000
Currency
GBP
Including VAT
450,000

Period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Options

Description
The Council reserves the right to purchase additional ancillary services, equipment, and support for one-off events during the contract period. Contract variations and extensions may be approved subject to internal governance and in accordance with the Procurement Act 2023.

Renewal

Description
Option to renew on an annual basis for a further 2 years.

Documents

Entry 1
Id
073527-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
13 Nov 2025, 13:17

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 8DJ · United Kingdom
  • Delivery location · UKN06 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0583d3-2025-11-13T13:17:37ZTender notice on Find a Tender ·