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PROCUREMENT OPPORTUNITY

ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

Stranmillis University College · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:29.

Opportunity overview

Stranmillis University College (The Buyer) wishes to establish a contract with a Supplier to provide a commercial, off-the shelf solution for the provision, support and maintenance of a finance system, which must be fully operational by 1 March 2026. The Contract will commence immediately following Award, with an implementation phase, which must be completed by 28 February 2026. The initial 5-year period will commence on the Go-Live date of 1 March 2026, and include options to extend for 2 further up to one-year periods (i.e. a maximum of 7.5 years, dependent on the Contract Award date and Implementation Phase). Suppliers should refer to the Specification Schedule for full detail on the deliverables of this contract. This procurement is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the PA 2023.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SHERWOOD SYSTEMS LIMITED

Matched by number
Shared published award value
£582.3k
Awarded
1 Oct 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH NI022536
Location
Belfast, Bt8 7ar, UKN06, BT8 7AR, United Kingdom

SHERWOOD SYSTEMS LIMITED

Match pending…
Shared published award value
£582.3k
Awarded
1 Oct 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PGDJ-5336-JRTW
Location
Belfast, UKN06, BT8 7AR, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48440000 — Financial analysis and accounting software package
  • CPV48443000 — Accounting software package
  • CPV48444000 — Accounting system
  • CPV48450000 — Time accounting or human resources software package
  • CPV48600000 — Database and operating software package
  • CPV48612000 — Database-management system
  • CPV48780000 — System, storage and content management software package
  • CPV48783000 — Content management software package
  • CPV48800000 — Information systems and servers
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72200000 — Software programming and consultancy services
  • CPV72212000 — Programming services of application software
  • CPV72212400 — Business transaction and personal business software development services
  • CPV72212440 — Financial analysis and accounting software development services
  • CPV72212443 — Accounting software development services
  • CPV72212450 — Time accounting or human resources software development services
  • CPV72212700 — Software development services utilities
  • CPV72212760 — Virus protection software development services
  • CPV72212783 — Content management software development services
  • CPV72253000 — Helpdesk and support services
  • CPV72500000 — Computer-related services
  • CPV72610000 — Computer support services

Lots

  • Lot 1£596k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
5830970
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
6 Oct 2025, 23:59

Tender Period

Ends
8 Sept 2025, 15:00

Contract terms

Financial Terms
As per Schedule 3 (Charges) of the Contract

Enquiry period

Ends
27 Aug 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
596,000
Currency
GBP
Including VAT
715,200

Renewal

Description
Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Award criteria

Criteria

Criterion 1
Name
Quantitative Criteria
Type
price
Description
As per Tender documentation. The Contracting Authority may during the process refine an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made.

Numbers

Entry 1
Number
65
Weight
percentageExact
Criterion 2
Name
Qualitative Criteria
Type
quality
Description
As per Tender documentation. The Contracting Authority may during the process refine an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made.

Numbers

Entry 1
Number
35
Weight
percentageExact

Contract period

Ends
28 Feb 2031, 23:59
Starts
6 Oct 2025, 00:00
Max Extent Date
28 Feb 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72212400
Scheme
CPV
Description
Business transaction and personal business software development services
Entry 2
Id
72212440
Scheme
CPV
Description
Financial analysis and accounting software development services
Entry 3
Id
72212443
Scheme
CPV
Description
Accounting software development services
Entry 4
Id
72212450
Scheme
CPV
Description
Time accounting or human resources software development services
Entry 5
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services
Entry 6
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 7
Id
72212000
Scheme
CPV
Description
Programming services of application software
Entry 8
Id
72212700
Scheme
CPV
Description
Software development services utilities
Entry 9
Id
72212783
Scheme
CPV
Description
Content management software development services
Entry 10
Id
72212760
Scheme
CPV
Description
Virus protection software development services
Entry 11
Id
72500000
Scheme
CPV
Description
Computer-related services
Entry 12
Id
72610000
Scheme
CPV
Description
Computer support services
Entry 13
Id
72253000
Scheme
CPV
Description
Helpdesk and support services
Entry 14
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 15
Id
48440000
Scheme
CPV
Description
Financial analysis and accounting software package
Entry 16
Id
48443000
Scheme
CPV
Description
Accounting software package
Entry 17
Id
48444000
Scheme
CPV
Description
Accounting system
Entry 18
Id
48450000
Scheme
CPV
Description
Time accounting or human resources software package
Entry 19
Id
48780000
Scheme
CPV
Description
System, storage and content management software package
Entry 20
Id
48783000
Scheme
CPV
Description
Content management software package
Entry 21
Id
48612000
Scheme
CPV
Description
Database-management system
Entry 22
Id
48600000
Scheme
CPV
Description
Database and operating software package
Entry 23
Id
48800000
Scheme
CPV
Description
Information systems and servers

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047005-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
7 Aug 2025, 15:33

Planning and budget

No Engagement Notice Rationale
A pre-market engagement exercise titled ‘DfE - Stranmillis UC - Replacement Finance and Purchasing Solution Pre Market Engagement’ was published on 12/03/2024. The closing date was 05/04/2024. The PME Notice identifier was: 2024/S 000-007859 Procurement identifier (OCID): ocds-h6vhtk-0447bb As part of this engagement suppliers were invited to submit a response to a questionnaire and attended meetings with Stranmillis University College. Meetings with respondents took place on 01 May 2024 virtually.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLVV-6416-NPRL
Name
Stranmillis University College

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT9 5DY
Country Name
United Kingdom
Street Address
Stranmillis Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PLVV-6416-NPRL
Scheme
GB-PPON

Contact

Name
SSDAdmin.CPDfinance-ni.gov.uk
Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
CPD - Supplies & Services Division
Role Details
Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Road West

Details

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-COH-NI022536
Name
SHERWOOD SYSTEMS LIMITED

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast, Bt8 7ar
Postal Code
BT8 7AR
Country Name
United Kingdom
Street Address
Forestview Unit C

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI022536
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PGDJ-5336-JRTW
Scheme
GB-PPON
Organisation 4
Id
GB-PPON-PGDJ-5336-JRTW
Name
SHERWOOD SYSTEMS LIMITED

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT8 7AR
Country Name
United Kingdom
Street Address
Forestview Unit C

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PGDJ-5336-JRTW
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
2 Oct 2025, 00:00
Title
ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
3 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
582,291.3
Currency
GBP
Including VAT
698,749.56

Options

Description
This Contract provides the right to additional purchases while the contract is valid, as outlined in the Potential Future Requirements section of the Specification Document. These will be dependent on the Buyer's decision to proceed with them, based on business need and budget allocation. • Customer Self-Service Portal • Employee Expenses Module • Government Procurement Card (GPC) transaction logging (Currently approx. 8 GPC cardholders • Payroll and/or HR module (for approx. 200 staff) with potential for a Work Attendance system (clock-in/clock-out) functionality. Where a future requirement is deemed necessary, the Buyer will advise the supplier and request a detailed proposal, methodology and pricing for consideration. The Buyer reserves the right to benchmark pricing or procure the requirement via alternative procurement routes.

Renewal

Description
Following the initial contract period, there are 2 potential extension periods of up to 12months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Documents

Entry 1
Id
062135-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Oct 2025, 12:50

Suppliers

Supplier 1
Id
GB-COH-NI022536
Name
SHERWOOD SYSTEMS LIMITED
Supplier 2
Id
GB-PPON-PGDJ-5336-JRTW
Name
SHERWOOD SYSTEMS LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
15 Oct 2025, 23:59

Related lots

1

Contract period

Ends
28 Feb 2031, 23:59
Starts
15 Oct 2025, 00:00
Max Extent Date
28 Feb 2033, 23:59

Standstill Period

Ends
14 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System
Status
active
Award ID
1
Date Signed
16 Oct 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Value

Amount
582,291.3
Currency
GBP
Including VAT
698,749.56

Period

Ends
28 Feb 2031, 23:59
Starts
17 Oct 2025, 00:00
Max Extent Date
28 Feb 2033, 23:59

Options

Description
This Contract provides the right to additional purchases while the contract is valid, as outlined in the Potential Future Requirements section of the Specification Document. These will be dependent on the Buyer's decision to proceed with them, based on business need and budget allocation, including the possible additions of a; • Customer Self-Service Portal • Employee Expenses Module • Government Procurement Card (GPC) transaction logging (Currently approx. 8 GPC cardholders • Payroll and/or HR module (for approx. 200 staff) with potential for a Work Attendance system (clock-in/clock-out) functionality. Where a future requirement is deemed necessary, the Buyer will advise the supplier and request a detailed proposal, methodology and pricing for consideration. The Buyer reserves the right to benchmark pricing or procure the requirement via alternative procurement routes.

Renewal

Description
Following the initial contract period, there are 2 optional extension periods of up to 12 months each. Take up of the optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Documents

Entry 1
Id
070736-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
4 Nov 2025, 10:50

Recorded locations

  • Buyer location · Belfast · UKN06 · BT9 5DY · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058394-2025-11-04T10:50:45ZTender notice on Find a Tender ·