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PROCUREMENT OPPORTUNITY

British Forces Social Work Services to Service Communities - Tender Notice

Ministry of Defence · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:18.

Opportunity overview

There is a requirement in MOD policy to promote and maintain the welfare of Service Personnel (SP) and of the Service Community. The provision of Social Work Service (SWS) is a significant contributor to this requirement. As far as possible, a SWS primarily seeks to replicate the elements of statutory social work provided by local authorities in the UK but to a range of overseas MOD settings.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Polaris Children's Services Limited

Matched by number
Published award value
£3.5m
Awarded
2 Oct 2025
Award ID
1
Status
pending
Identifier
GB-COH 06537039
Location
Stoke Prior, Bromsgrove, UKG12, B60 4AD, United Kingdom

Polaris Children's Services Limited

Matched by number
Contract value
£3.5m
Awarded
Not supplied
Contract signed
1 Nov 2025
Including VAT
£4.2m
Award ID
2
Status
active
Identifier
GB-COH 06537039
Location
Stoke Prior, Bromsgrove, UKG12, B60 4AD, United Kingdom

Classification

  • CPV85310000 — Social work services

Lots

  • Lot 1£3.9m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
714770455
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
22 Sept 2025, 23:59

Tender Period

Ends
8 Sept 2025, 17:00

Enquiry period

Ends
22 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
3,867,500
Currency
GBP
Including VAT
4,641,000

Options

Description
2x1 year options periods

Renewal

Description
2x1 year options periods

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Most Advantageous Tender (MAT)

Criteria

Criterion 1
Name
Value for Money Index
Type
price
Description
This approach divides the total score of the non-cost (quality) criteria by the tender cost. It ranks tenders on the amount of quality (represented by the non-cost score) for each £ of cost.

Contract period

Ends
31 Oct 2027, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
31 Oct 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
See tender documents for full details.
Criterion 2
Type
technical
Description
See tender documents for full details.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
DE
Country
DE
Country Name
Germany
Entry 2
Region
NP
Country
NP
Country Name
Nepal
Entry 3
Region
BN
Country
BN
Country Name
Brunei
Entry 4
Region
KE
Country
KE
Country Name
Kenya
Entry 5
Region
US
Country
US
Country Name
United States
Entry 6
Region
CA
Country
CA
Country Name
Canada
Entry 7
Region
BZ
Country
BZ
Country Name
Belize

Additional Classifications

Entry 1
Id
85310000
Scheme
CPV
Description
Social work services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
046604-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
6 Aug 2025, 15:27

Planning and budget

No Engagement Notice Rationale
Lack of sufficient time to carry out meaningful market engagement prior to publishing Tender.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHVX-4316-ZVGZ
Name
Ministry of Defence

Roles

buyer

Address

Region
UKJ36
Country
GB
Locality
Andover
Postal Code
SP11 8HT
Country Name
United Kingdom
Street Address
Army HQ, Monxton Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHVX-4316-ZVGZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-06537039
Name
Polaris Children's Services Limited

Roles

supplier

Address

Region
UKG12
Country
GB
Locality
Stoke Prior, Bromsgrove
Postal Code
B60 4AD
Country Name
United Kingdom
Street Address
Malvern View Saxon Business Park, Hanbury Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06537039
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
3 Oct 2025, 00:00
Title
British Forces Social Work Services to Service Communities
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
3 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
DE
Country
DE
Country Name
Germany
Entry 2
Region
NP
Country
NP
Country Name
Nepal
Entry 3
Region
BN
Country
BN
Country Name
Brunei
Entry 4
Region
KE
Country
KE
Country Name
Kenya
Entry 5
Region
US
Country
US
Country Name
United States
Entry 6
Region
CA
Country
CA
Country Name
Canada
Entry 7
Region
BZ
Country
BZ
Country Name
Belize

Additional Classifications

Entry 1
Id
85310000
Scheme
CPV
Description
Social work services

Value

Amount
3,467,500
Currency
GBP
Including VAT
4,161,000

Options

Description
2x 1 Year Options

Renewal

Description
2x 1 Year Options

Documents

Entry 1
Id
062044-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Oct 2025, 11:08

Suppliers

Supplier 1
Id
GB-COH-06537039
Name
Polaris Children's Services Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Oct 2025, 23:59

Related lots

1

Contract period

Ends
31 Oct 2027, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
31 Oct 2029, 23:59

Standstill Period

Ends
14 Oct 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
DE
Country
DE
Country Name
Germany
Entry 2
Region
NP
Country
NP
Country Name
Nepal
Entry 3
Region
BN
Country
BN
Country Name
Brunei
Entry 4
Region
KE
Country
KE
Country Name
Kenya
Entry 5
Region
US
Country
US
Country Name
United States
Entry 6
Region
CA
Country
CA
Country Name
Canada
Entry 7
Region
BZ
Country
BZ
Country Name
Belize

Additional Classifications

Entry 1
Id
85310000
Scheme
CPV
Description
Social work services

Suppliers

Supplier 1
Id
GB-COH-06537039
Name
Polaris Children's Services Limited

Related lots

1

Contracts and changes

Entry 1
Id
2
Status
active
Award ID
2
Date Signed
1 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
3,467,500
Currency
GBP
Including VAT
4,161,000

Period

Ends
31 Oct 2027, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
31 Oct 2029, 23:59

Options

Description
2x 1 Year Options

Renewal

Description
2x 1 Year Options

Documents

Entry 1
Id
A-9048
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
A-9049
Format
application/pdf
Document Type
contractSigned
Entry 3
Id
082073-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
11 Dec 2025, 14:45

Agreed Metrics

Entry 1
Id
1
Title
See Contract Documents

Recorded locations

  • Buyer location · Andover · UKJ36 · SP11 8HT · United Kingdom
  • Delivery location · BN · Brunei
  • Delivery location · BZ · Belize
  • Delivery location · CA · Canada
  • Delivery location · DE · Germany
  • Delivery location · KE · Kenya
  • Delivery location · NP · Nepal
  • Delivery location · US · United States

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0582ab-2025-12-11T14:45:28ZTender notice on Find a Tender ·