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PROCUREMENT OPPORTUNITY

Workington Christmas Lights

Workington Town Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:03.

Opportunity overview

Workington Town Council is seeking a contractor for the supply, installation, take down and storage of leased Christmas lighting displays. The contract is for five years, starting in June 2026 and ending in June 2031. With an option to extend for a further two years if required. Workington has a relatively large Christmas lighting display for a town of its size and the displays extend to encompass most of the town centre. The Town Council is ambitious in its approach and aims to have a display that is bold and impactful, but one that is also environmentally friendly. As technology is developing all the time, the council is looking for new ideas and innovations. Budget: Approximately £50-55,000 per year

Classification

  • CPV31522000 — Christmas tree lights
  • CPV31523000 — Illuminated signs and nameplates
  • CPV31680000 — Electrical supplies and accessories
  • CPV50232000 — Maintenance services of public-lighting installations and traffic lights

Lots

  • Lot 1£275k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CL2026-2031
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Aug 2031, 23:59

Expected award period

Ends
24 Sept 2025, 23:59

Tender Period

Ends
3 Sept 2025, 23:59

Communication

Future Notice Date
7 Aug 2025, 23:59

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
275,000
Currency
GBP
Including VAT
330,000

Options

Description
There is sometimes a requirement for the original infrastructure to be changed or updated and also for repairs and maintenance. The contract allows for this with any additional costs agreed between parties before any work is carried out.

Renewal

Description
Can be extended for up to two years if required.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Presentation
Type
quality
Description
Overall presentation of submission and visuals

Numbers

Entry 1
Number
55
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Maintenance, environmental impact

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Warrenties
Type
cost
Description
What is covered in the warranty, length of warranty for each item

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Price
Type
price
Description
Value for money

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Name
Social Value
Type
quality
Description
To be defined by the 5 areas listed in the social framework information on the tender document: www.workingtontowncouncil.gov.uk/procurement

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
31 May 2031, 23:59
Starts
1 Jun 2026, 00:00
Max Extent Date
31 May 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
31522000
Scheme
CPV
Description
Christmas tree lights
Entry 2
Id
31523000
Scheme
CPV
Description
Illuminated signs and nameplates
Entry 3
Id
31680000
Scheme
CPV
Description
Electrical supplies and accessories
Entry 4
Id
50232000
Scheme
CPV
Description
Maintenance services of public-lighting installations and traffic lights

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
technicalSpecifications
Entry 3
Id
A-4147
Format
application/pdf
Document Type
biddingDocuments
Entry 4
Id
047268-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 13:40

Planning and budget

Documents

Entry 1
Id
046197-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
5 Aug 2025, 14:55

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
6 Aug 2025, 23:59
Description
Workington Town Council is seeking a contractor for the supply, installation, take-down and storage of leased Christmas lighting displays. The contract is for five years, starting in June 2026 and ending in June 2031. With an option to extend for a further two years if required. Workington has a relatively large Christmas lighting display for a town of its size and the displays extend to encompass most of the town centre. The Town Council is ambitious in its approach and aims to have a display that is bold and impactful, but one that is also environmentally friendly. As technology is developing all the time, the council is looking for new ideas and innovations. Budget: Approximately £50-55,000 per year www.workingtontowncouncil.gov.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYQR-1381-YHGX
Name
Workington Town Council

Roles

buyer

Address

Region
UKD11
Country
GB
Locality
WORKINGTON
Postal Code
CA14 2RS
Country Name
United Kingdom
Street Address
The Town Hall, Oxford Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYQR-1381-YHGX
Scheme
GB-PPON

Contact

Name
Emma Chapman
Telephone
01900702986

Recorded locations

  • Buyer location · WORKINGTON · UKD11 · CA14 2RS · United Kingdom
  • Delivery location · UKD1 · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0581b5-2025-08-08T13:40:11+01:00Preliminary market engagement notice on Find a Tender ·