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PROCUREMENT OPPORTUNITY

Proactive communications and engineer arrival tracking service

Wales & West Utilities Limited · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:44.

Opportunity overview

We are looking for a supplier to provide automated communication to customers throughout their journey as well as engineer arrival tracking services for our connections customers. The service will be used to send auto notifications via SMS. email or other messaging service to: - • Confirm agreed appointment dates/times. • Send reminders of upcoming appointments at set intervals in advance of start date • Send instructions/updates at relevant touch points in the customer journey to include links to website and PDF documents • Provide live estimated time of arrival (ETA) tracking and location-triggered updates. • Have two-way communication so customers can chat with engineers • Collect real-time feedback from customers after work completion • Provide analytics on customer satisfaction and feedback • Be able to integrate with SAP ECC6 and CRM • Provide an online dashboard for monitoring by office-based staff We are looking for an off the shelf, market tested solution. We are not looking to develop a bespoke solution.

Classification

  • CPV48510000 — Communication software package

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WWU1397
Status
planning
Above Threshold
Yes
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
30 Jun 2030, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48510000
Scheme
CPV
Description
Communication software package

Planning and budget

Documents

Entry 1
Id
044948-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
31 Jul 2025, 17:23

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
5 Sept 2025, 23:59
Description
If you wish to participate in the pre market engagement, please email Rebecca.Crisp@wwutilities.co.uk expressing your interest. We will be speaking to a maximum of 4 suppliers, chosen on a first come first serves basis, and will be holding a 40 minute conversation (via Teams) with each of them which will allow you to present your solution to WWU. A detailed agenda will be provided when we have agreed to include you in the process.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-05046791
Name
Wales & West Utilities Limited

Roles

buyer

Address

Region
UKL21
Country
GB
Locality
Newport
Postal Code
NP10 8FZ
Country Name
United Kingdom
Street Address
Wales & West House

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
05046791
Scheme
GB-COH

Contact

Name
Becky Crisp

Additional Identifiers

Entry 1
Id
PMVL-3238-DQDX
Scheme
GB-PPON

Recorded locations

  • Buyer location · Newport · UKL21 · NP10 8FZ · United Kingdom
  • Delivery location · UKK · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056aad-2025-07-31T17:23:59+01:00Preliminary market engagement notice on Find a Tender ·