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PROCUREMENT OPPORTUNITY

Project to Improve School Food Procurement Practices

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:46.

Opportunity overview

This project would set out to encourage best practice in school food procurement and support a wide range of positive outcomes, including improving the quality and sustainability of food sourced, reducing food waste, engaging children with the food system, improving access to Small-Medium Enterprises, and encouraging local economic growth. It would also directly contribute to the Food Strategy outcomes. The project objectives are: 1. Encourage food procurement best practice in the education sector - this would include: a. Sourcing of food in education settings which is seasonal, produced to higher environmental standards, and higher animal welfare standards (going above UK regulatory baseline but allowing for equivalence in other countries). b. Reducing food waste throughout education food procurement supply chains. c. Provision of food in education settings which is healthy and nutritious and accounts for the specific needs of the consumer. d. Sourcing of food in education settings from a diverse range of suppliers, particularly SMEs and VCSEs, with an aim to increase resilience, encourage food producers to innovate and help support the economic, social and environmental well-being of the relevant area (as per the Public Services (Social Value) Act 2012). 2. Support food education for pupils in a way which engages them with the opportunities and challenges across the food system, with the aim of teaching pupils about the importance of food, how it affects health, and about the relationship between food and farming (e.g. by setting up a school vegetable garden, conducting farm visits, providing cooking lessons, and adding aspects of food education to the curriculum). 3. Increase the transparency of and traceability within food supply chains in education settings to: a. Help improve accessibility for SMEs by addressing information failures whereby suppliers lack knowledge and understanding of how to access opportunities in the public sector and procurers are unsure of how to buy from local SMEs. b. Review compliance with the School Food Standards and the information available to enable evidencing compliance. c. Drive continuous improvement, including to overcome barriers to compliance with nutritional and food procurement rules and regulations. d. Build our understanding of what food is bought, served, sold and wasted. Defra has estimated a provisional budget of £5-8 million for the project. However, the specific level of funding has not yet been finalised and could be subject to change as we refine the requirement for this project

Classification

  • CPV55524000 — School catering services
  • CPV80490000 — Operation of an educational centre

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0569c3
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Amendments

Entry 1
Id
044615-2025
Description
Content is the same. Structural changes have been made to try and space out text.
Entry 2
Id
050314-2025
Description
Defra is reopening the expression of interest to allow previously registered organisations to complete Q1 by providing their email and company name, which was missing from some responses.

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Oct 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Apr 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55524000
Scheme
CPV
Description
School catering services
Entry 2
Id
80490000
Scheme
CPV
Description
Operation of an educational centre

Planning and budget

Documents

Entry 1
Id
044577-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
31 Jul 2025, 09:40
Entry 2
Id
044615-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
31 Jul 2025, 10:28
Entry 3
Id
050314-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
20 Aug 2025, 16:25

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
22 Aug 2025, 23:59
Description
Defra is seeking expressions of interests in delivering a project to support schools in England improve their food procurement standards and catering practices. Interested suppliers are asked to register their interest by completing the following form: https://forms.office.com/e/m89KSDYv9x This should be completed and submitted no later than 17:00 on the 22/08/2025. If you have any questions or issues with the form, please email emily.hayes@defra.gov.uk.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNBD-3289-CDGX
Name
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
Seacole Building, 2 Marsham Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PNBD-3289-CDGX
Scheme
GB-PPON

Contact

Name
Defra group Commercial

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0569c3-2025-08-20T16:25:36+01:00Preliminary market engagement notice on Find a Tender ·