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PROCUREMENT OPPORTUNITY

002522 British Library Estates Maintenance

British Library · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:55.

Opportunity overview

The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract. The contract covers the delivery of: • Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive) • Environmental services • Fabric maintenance services (both PPM and reactive) • Accommodation services • Associated services A detailed requirement is provided within the Specification at Part C to the Procurement Document Set, downloadable via Delta E-sourcing. The Contract shall cover services across the Library’s entire portfolio, currently at St Pancras and Boston Spa. It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years. The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model. For further information please download the full document set via Delta E-sourcing. Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers. The notice can be found here: https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1 For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./33Z26N9FUY To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/33Z26N9FUY

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV50324200 — Preventive maintenance services
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50711000 — Repair and maintenance services of electrical building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations
  • CPV50760000 — Repair and maintenance of public conveniences
  • CPV50800000 — Miscellaneous repair and maintenance services
  • CPV50850000 — Repair and maintenance services of furniture
  • CPV77314000 — Grounds maintenance services

Lots

  • Lot 1£97.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
002522
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
25 Aug 2025, 12:00

Covered By

GPA

Procedure

Features
Preliminary Market Engagement Stage 1: Invitation to Participate (ITP) Stage 2:1: Invitation to Submit an Initial Tender (ISIT) Stage 2.2: Invitation to Dialogue and / or Negotiate (ITN) (Optional at the Authority's discretion) Stage 2.3: Invitation to Submit a Final Tender (ISFT) (Optional at the Authority's discretion) The British Library reserves the right to refine the award criteria prior to invitation to submit an initial tender (ITSIT) and invitation to submit a final tender (ITSFT) stages of the procurement process. Any such refinement will not change the theme of the original criteria, introduce new themes, or alter the nature of the contract.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
19 Mar 2026, 23:59

Enquiry period

Ends
14 Aug 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
97,290,607
Currency
GBP
Including VAT
116,748,729

Renewal

Description
The Contract term will be 5 years with an Authority option to extend by a further 5 years to a total maximum term of 10 years.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Merit (includes 10% allocated to Environmental, Social and Governance)
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
30 Jun 2031, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2036, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Selection criteria as stated in the procurement documents.
Criterion 2
Type
technical
Description
Selection criteria as stated in the procurement documents.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 2
Id
50324200
Scheme
CPV
Description
Preventive maintenance services
Entry 3
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations
Entry 4
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 5
Id
50711000
Scheme
CPV
Description
Repair and maintenance services of electrical building installations
Entry 6
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Entry 7
Id
50760000
Scheme
CPV
Description
Repair and maintenance of public conveniences
Entry 8
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services
Entry 9
Id
50850000
Scheme
CPV
Description
Repair and maintenance services of furniture
Entry 10
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
044425-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
30 Jul 2025, 16:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCXZ-9362-XQJM
Name
British Library

Roles

buyer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
NW1 2DB
Country Name
United Kingdom
Street Address
British Library, 96 Euston Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PCXZ-9362-XQJM
Scheme
GB-PPON

Contact

Name
Cara Croker
Telephone
01937 546173
Organisation 2
Id
GB-PPON-PBLG-3536-LGRT
Name
Neller Davies
Role Details
Technical advisors into the procurement process.

Roles

procuringEntity

Address

Region
UKH25
Country
GB
Locality
Bedford
Postal Code
MK45 4SP
Country Name
United Kingdom
Street Address
21 Lovett Green

Identifier

Id
PBLG-3536-LGRT
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · London · UKI31 · NW1 2DB · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05696f-2025-07-30T16:05:53+01:00Tender notice on Find a Tender ·