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PROCUREMENT OPPORTUNITY

Tate Galleries - Staff Onsite Food Solution

Tate · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:41.

Opportunity overview

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up. Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product. These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element. We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff. Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.

Classification

  • CPV42933000 — Vending machines
  • CPV55000000 — Hotel, restaurant and retail trade services

Lots

  • Lot 1Value not stated

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • https://secure.marketdojo.com/signup The invite code to use is 5CD7D4D494. If you experience any difficulty in registering or participating, contact the HelpDojo live chat or procurement@tate.org.ukOpen source ↗
  • biddingDocumentsOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-056820
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
24 Nov 2025, 23:59

Tender Period

Ends
3 Nov 2025, 12:00

Communication

Future Notice Date
1 Sept 2025, 23:59

Enquiry period

Ends
24 Oct 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
0
Currency
GBP
Including VAT
0

Renewal

Description
If the contract is performing well, then the contract extension option could be taken up.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Cost
Type
cost
Description
Tenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD72
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI32
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI44
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKK3
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKD72
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKI32
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI44
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKK3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
42933000
Scheme
CPV
Description
Vending machines
Entry 2
Id
55000000
Scheme
CPV
Description
Hotel, restaurant and retail trade services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
A-5936
Format
application/pdf
Document Type
biddingDocuments
Entry 4
Id
062551-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
6 Oct 2025, 14:23

Planning and budget

Documents

Entry 1
Id
043889-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
29 Jul 2025, 14:06

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
8 Aug 2025, 23:59
Description
We are seeking further information gathered by this MS Forms link https://forms.office.com/e/Sw7TZYwYvc Please submit your responses to our RFI through this form. We are setting the deadline for any responses to the 15th August 2025, as at this stage we will be using your feedback to craft our final tender package.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVXL-7942-GJXJ
Name
Tate

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 4RG
Country Name
United Kingdom
Street Address
Tate, Millbank

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PVXL-7942-GJXJ
Scheme
GB-PPON

Contact

Telephone
+44 20 7887 8811

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4RG · United Kingdom
  • Delivery location · UKD72 · United Kingdom
  • Delivery location · UKI32 · United Kingdom
  • Delivery location · UKI44 · United Kingdom
  • Delivery location · UKK3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056820-2025-10-06T14:23:31+01:00Preliminary market engagement notice on Find a Tender ·