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PROCUREMENT OPPORTUNITY

North Northamptonshire Council Fleet Procurement 2027

North Northamptonshire Council · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 16:26.

Opportunity overview

North Northamptonshire Council are conducting this Procurement for the replacement of current fleet which consists of leased vehicles and owned vehicles which are at, or are approaching the end of their commercial life. Vehicles will be used to deliver key front line statutory services; such as Waste Collections, Highways Inspections, Housing Maintenance, Regulatory Services, Enforcement and other Environmental service functions. The contract will include vehicle inspection, servicing, repairs and maintenance. Full details are provided for within the tender documents which are available via the Councils e-tendering system, ProContract.

Classification

  • CPV34100000 — Motor vehicles
  • CPV50111100 — Vehicle-fleet management services

Lots

  • Lot 1£37.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN813196
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
Expression Of Interest Deadline
25 May 2026, 12:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This Procurement is being conducted via 2 stages which will utilise the Council's e-tendering system ProContract. Stage one (Invitation to Participate) is open to all potential providers and requires potential providers to submit a completed PSQ and a Declarations questionnaire and a completed Award Criteria questionnaire. The Award Criteria for Stage one is 90% Quality, 10% Social Value. Following deadline for submissions an Evaluation of Procurement Specific Questionnaire and Declarations questionnaire will be conducted and an evaluation/moderation of the Award Criteria questionnaire will be conducted. The number of potential providers progressing to 'Stage two' will be limited and calculated as per the instructions within the tender documents. Outcome for stage one will be communicated to all providers who had submitted a response. Stage two (Best and Final Offer) commences with only those potential providers selected, as per the details within the tender documents. All documents made available to potential providers participating in Stage two. First set of negotiation meetings with all potential providers commence. Site visits to commence for all providers. All required information to be completed and submitted prior to the submission deadline for Stage two, as per the tender document timetable. Stage two will require potential providers to complete and submit an Award Criteria Questionnaire for Stage two and Award Criteria is anticipated to be 30% Quality, 10% Social Value and 60% Price. Following submission deadline for Stage 2, evaluation and moderation will commence. Outcome letters will be provided to all potential providers who had submitted a response. Required notices will be completed. In addition to the above steps, potential providers must note that the Council may add additional steps, for example additional site visits being provided, or additional negotiation meetings being provided, or further refinement of the award criteria.

Covered By

GPA
CPTPP

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
15 May 2026, 23:59

Expected award period

Ends
1 Dec 2026, 23:59

Lot Details

No Lots Division Rationale
Following pre‑market engagement, it has been determined that this procurement will not be divided into lots, as a single-lot approach is better aligned with the market response and the requirements of the project. However, the Council is accepting of bids which are submitted as a consortium arrangement.

Recurrence

Dates

Entry 1
Starts
31 Mar 2034, 23:59

Amendments

Entry 1
Description
Additional CPV Code added
Id
037747-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes

Value

Including VAT
45,360,000
Amount
37,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality also includes 10% attributed to Social Value.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
The Potential Providers taken forward to Stage 2 to submit Best and Final Offers will:  Have passed all Pass/Fail elements of the PSQ and Declarations Questionnaire; and  be the highest scoring (5) Five Potential Providers when the Part (Award Criteria Questionnaire Questions) are scored in line with the scoring mechanism set out in the Procurement documents.  Where there are fewer Qualified Potential Providers than the threshold stated above, then the Council reserves the right to continue to Stage 2 with the remaining Qualified Bidders;  Where the 5th highest score is tied with more than one Qualified bidder scoring that score, then the Council shall take forward all those Qualified Bidders achieving the 5th highest score;  Where the bidder(s) has a total score which is within 1% difference from the provider(s) ranked 5th, then the Council may at is discretion invite that provider(s) to stage 2 also, as a Qualified Bidder(s). If before the first round of negotiation sessions within Stage 2 have been completed, a Qualified Bidder withdraws from the process then the Council reserves the right to invite the next highest scoring Potential Provider from Stage 1, to participate in Stage 2.
For Reduction
Yes

Contract period

Starts
1 Oct 2027, 00:00
Ends
30 Sept 2034, 23:59

Options

Description
The contracting authority reserves the right to procure additional quantities of the goods/services described in this notice during the contract term. These may include increased volumes, or expanded delivery to further sites for example, subject to business need. Any such purchases will be in accordance with the specification and pricing set out in the contract.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
34100000
Description
Motor vehicles
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services

Delivery locations

Entry 1
Region
UKF25
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
037747-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Apr 2026, 16:28
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
North Northamptonshire Council
Id
GB-PPON-PQCM-5634-HGCN

Identifier

Scheme
GB-PPON
Id
PQCM-5634-HGCN

Address

Street Address
The Corby Cube, George Street
Locality
Corby
Postal Code
NN17 1QG
Country
GB
Country Name
United Kingdom
Region
UKF25

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Corby · UKF25 · NN17 1QG · United Kingdom
  • Delivery location · UKF25 · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 007306-2026Preliminary market engagement notice on Find a Tender ·
  2. 008120-2026Preliminary market engagement notice on Find a Tender ·
  3. 037709-2026Tender notice on Find a Tender ·
  4. 037747-2026Tender notice on Find a Tender ·