Grounds Maintenance Contract

Procedure

Features

Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. 2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. 2.1.3 Complete the following documents and submit documents directly to clerk@hawkinge-tc.gov.uk • Appendix A - ITT Supplier Response Form • ITT sub-contractor information • Appendix B - Pricing Schedule & Specification If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. 2.1.4 See Section 4 for information about site visits. 2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. 2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. 2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. 2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. 2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email clerk@hawkinge-tc.gov.uk. 2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to clerk@hawkinge-tc.gov.uk. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

Amendments

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

10 Oct 2025, 23:59

Tender Period

Ends

27 Aug 2025, 13:00

Enquiry period

Ends

8 Aug 2025, 16:00

Submission terms

Electronic Submission Policy

notAllowed