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PROCUREMENT OPPORTUNITY

Agency Backup and Archive Solution

MHRA · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:36.

Opportunity overview

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Specialist Computer Centres PLC

Matched by number
Published award value
£847.2k
Awarded
21 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 01428210
Location
Birmingham, UKG31, B11 2LE, United Kingdom

Classification

  • CPV72910000 — Computer back-up services

Lots

  • Lot 1£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C353022
Status
complete
Published risks
As per Contract Terms.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
3 Oct 2025, 23:59

Tender Period

Ends
14 Sept 2025, 14:00

Contract terms

Financial Terms
As per Contract Terms.

Enquiry period

Ends
18 Aug 2025, 14:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Options

Description
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Renewal

Description
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
20 Oct 2028, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
20 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72910000
Scheme
CPV
Description
Computer back-up services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-3464
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 3
Id
A-3465
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Document Type
biddingDocuments
Entry 4
Id
A-3466
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 5
Id
A-3467
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 6
Id
042971-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Jul 2025, 18:00

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJLJ-9824-VXPG
Name
MHRA

Roles

buyer

Address

Region
UKI42
Country
GB
Locality
London
Postal Code
E14 4PU
Country Name
United Kingdom
Street Address
10 South Colonnade, Canary Wharf

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PJLJ-9824-VXPG
Scheme
GB-PPON

Contact

Name
Jonathon Moloney
Telephone
07584 538678
Organisation 2
Id
GB-COH-01428210
Name
Specialist Computer Centres PLC

Roles

supplier

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B11 2LE
Country Name
United Kingdom
Street Address
James House, Warwick Road, Tyseley

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01428210
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
22 Sept 2025, 00:00
Title
Agency Backup and Archive
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
6 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72900000
Scheme
CPV
Description
Computer back-up and catalogue conversion services

Value

Amount
847,176.39
Currency
GBP
Including VAT
1,016,611.66

Renewal

Description
Two twelve month extensions permitted

Documents

Entry 1
Id
061128-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
1 Oct 2025, 09:21
Entry 2
Id
063372-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
8 Oct 2025, 15:05

Suppliers

Supplier 1
Id
GB-COH-01428210
Name
Specialist Computer Centres PLC

Amendments

Entry 1
Id
063372-2025
Description
Erroneous timing

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
20 Oct 2025, 23:59

Related lots

1

Contract period

Ends
22 Oct 2028, 23:59
Starts
22 Oct 2025, 00:00
Max Extent Date
14 Oct 2030, 23:59

Subcontracting

Subcontracts

Entry 1
Id
1
Description
Not applicable

Main Contractors

Entry 1
Id
GB-COH-01428210
Name
Specialist Computer Centres PLC

Standstill Period

Ends
10 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Agency Backup and Archive
Status
active
Award ID
1
Date Signed
30 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
847,176.39
Currency
GBP
Including VAT
1,016,611.66

Period

Ends
29 Oct 2028, 23:59
Starts
31 Oct 2025, 00:00
Max Extent Date
29 Oct 2030, 23:59

Renewal

Description
Two twelve month extensions permitted

Documents

Entry 1
Id
083831-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 13:00

Agreed Metrics

Entry 1
Id
1
Title
RPO Hours

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
RTO Hours

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · London · UKI42 · E14 4PU · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0565eb-2025-12-17T13:00:37ZTender notice on Find a Tender ·