ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Site Shunters and Trailer Maintenance

Essex County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:36.

Opportunity overview

The authority have 5 'hooklift' Shunter Vehicles and 4 Tri-Axle Trailers trailers based at various sites across 7 locations within Essex. These vehicles require regular maintenance and repair. The authority has an ongoing requirement for a contractor to provide regular maintenance and ad hoc remedial works for these vehicles. The contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ESSEX COMMERCIAL VEHICLES LTD

Matched by number
Published award value
£420k
Awarded
5 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 13124869
Location
Colchester, UKH34, CO3 9UF, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1£420k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C016PA
Status
complete
Published risks
1) There is a known risk that a supplier may go into liquidation. 2) There is a potential risk that an issue with a machine may be significant enough that the authority is temporarily left without a machine. 3) There is a potential risk that parts may not be available due to issues in the supply chain.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Please refer to the C016PA - Site Shunters and Trailer Maintenance project on https://procontract.due-north.com for the tender documents in full, for any clarification questions, and to submit responses. Bidders need to be registered on both Procontract and the Central Digital Platform to Tender. If you are not registered on the central digital platform you can find more information and register for free here: https://supplierregistration.cabinetoffice.gov.uk/faq/en_GB/Central_Digital_Platform If you are not registered on ProContract you can register for free here: https://procontract.due-north.com/Register
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
045370-2025
Description
The deadline has been extended to the 07/08 to gather more responses.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
15 Aug 2030, 23:59

Expected award period

Ends
14 Oct 2025, 23:59

Tender Period

Ends
9 Sept 2025, 12:00

Enquiry period

Ends
2 Sept 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
420,000
Currency
GBP
Including VAT
504,000

Renewal

Description
The extension option could be used if the service is still required in it's current form and the supplier has been performing well.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
18
Weight
percentageExact
Criterion 2
Name
Climate
Type
quality

Numbers

Entry 1
Number
3
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Cost
Type
cost

Numbers

Entry 1
Number
69
Weight
percentageExact

Contract period

Ends
19 Dec 2030, 23:59
Starts
19 Dec 2025, 00:00
Max Extent Date
19 Dec 2032, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
1) Financial Capacity ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions. 2) Required Insurance The Bidder will be required to have in place prior to the Service Commencement Date (14th August) the following levels of insurance: Employer's Liability Insurance £5 million; Public Liability Insurance £5 million; Professional Indemnity Insurance £2 million 3) Modern Slavery Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date. 4) Equality and Diversity Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction. 5) Environmental Management Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority's satisfaction. 6) Health and Safety Bidders are required to have a Health and Safety Policy that complies with current legislative requirements.
Criterion 2
Type
technical
Description
) Relevant experience Bidders shall provide details of previous experience where they have delivered similar services in the last three years. These examples and their description must clearly demonstrate to the Authority's satisfaction that your organisation has sufficient technical and professional ability to be capable of delivering similar services to the requirements set out in the Specification. Where the Bidder does not have any examples of previous contract, they must explain how their organisation has the technical and professional ability required to deliver similar services to the requirement set out in the Specification, describing the systems, staffing and infrastructure your organisation has in place, to the Authority's satisfaction. 2) Subcontracting Where the Bidder intends to subcontract a proportion of the contract, the Bidder must provide a description of what measures they have in place to maintain a healthy supply chain with their subcontractors, to the Authority's satisfaction.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 17
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 18
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 19
Region
UKH3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
048893-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Aug 2025, 16:25

Planning and budget

Documents

Entry 1
Id
042965-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Jul 2025, 17:42
Entry 2
Id
045370-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
1 Aug 2025, 16:27

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
7 Aug 2025, 23:59
Description
The engagement process is being carried out by collecting responses to a short MS Form Survey. The survey can be accessed here: https://forms.office.com/e/a9hbTCWdwv Please note the survey deadline has been extended to the 07/08/2025

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWVM-4844-NRQH
Name
Essex County Council

Roles

buyer

Address

Region
UKH36
Country
GB
Locality
Chelmsford
Postal Code
CM1 1QH
Country Name
United Kingdom
Street Address
County Hall, Market Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWVM-4844-NRQH
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-13124869
Name
ESSEX COMMERCIAL VEHICLES LTD

Roles

supplier

Address

Region
UKH34
Country
GB
Locality
Colchester
Postal Code
CO3 9UF
Country Name
United Kingdom
Street Address
76 Fiddlers Folley

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
13124869
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVWB-4446-RVHL
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
6 Oct 2025, 00:00
Title
Site Shunters and Trailer Maintenance
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
15 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Value

Amount
420,000
Currency
GBP
Including VAT
504,000

Renewal

Description
The extension option could be used if the service is still required in it's current form and the supplier has been performing well.

Documents

Entry 1
Id
065726-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
15 Oct 2025, 17:19

Suppliers

Supplier 1
Id
GB-COH-13124869
Name
ESSEX COMMERCIAL VEHICLES LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
31 Oct 2025, 23:59

Related lots

1

Contract period

Ends
19 Dec 2030, 23:59
Starts
19 Dec 2025, 00:00
Max Extent Date
19 Dec 2032, 23:59

Standstill Period

Ends
24 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
24 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
420,000
Currency
GBP
Including VAT
504,000

Period

Ends
19 Dec 2030, 23:59
Starts
19 Dec 2025, 00:00
Max Extent Date
19 Dec 2032, 23:59

Renewal

Description
The extension option could be used if the service is still required in it's current form and the supplier has been performing well.

Documents

Entry 1
Id
081706-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Dec 2025, 17:17

Agreed Metrics

Entry 1
Id
1
Title
COMPLIANCE
Entry 2
Id
2
Title
DOCUMENTATION
Entry 3
Id
3
Title
AUTHORISATION

Recorded locations

  • Buyer location · Chelmsford · UKH36 · CM1 1QH · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH3 · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0565e8-2025-12-10T17:17:06ZPreliminary market engagement notice on Find a Tender ·