ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

USW - Provision of Maintenance and Support for Quercus

University of South Wales · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:24.

Opportunity overview

The University of South Wales intends to award a contract directly for the provision of ongoing support, maintenance, and additional technical work related to the Quercus software system. As the original developer and implementer of the Quercus system, which is currently in operational use, the supplier holds unique technical knowledge and detailed understanding of the software's architecture, configuration, and integration with internal systems. This knowledge is essential to the continued reliable operation, support, and enhancement of the system. The intended contract includes additional works that form a natural extension of the original implementation and which cannot be carried out by another supplier without significant risk of disruption, inefficiency, or duplication of effort. Due to the technical complexity and system-specific knowledge required, no alternative supplier is known to be capable of delivering these services to the required standard.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Surecampus Ltd

No match
Published award value
£186.1k
Awarded
24 Jul 2025
Award ID
1
Status
pending
Identifier
GB-PPON PWVJ-4777-XLMQ
Location
Drumree, IE, A85 PX75, Ireland

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
026
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
This direct award is justified under the Procurement Act due to the presence of technical reasons and the necessity for additional works that can only be carried out by the original supplier. The supplier in question is the original developer and proprietor of the Quercus software system, which is currently in use. As the initial vendor of the software, the supplier holds unique technical knowledge, proprietary rights, and expertise that are essential to the ongoing operation, support, and maintenance of the system for USW. The requirement for additional work is directly related to updates, and ongoing support services integral to the continued and effective functioning of the Quercus system. These works cannot be carried out by any other supplier without risking system compatibility, data integrity, and operational continuity. Furthermore, the supplier remains the only known provider in the market with the technical capability and legal rights to modify or maintain the Quercus system. Any attempt to engage a third party would not only introduce unnecessary risks and significantly increase costs and delays due to the steep learning curve.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement
Entry 2
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-CHC-1140312
Name
University of South Wales

Roles

buyer

Address

Region
UKL15
Country
GB
Locality
Pontypridd
Postal Code
CF37 1DL
Country Name
United Kingdom
Street Address
University of South Wales,

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
1140312
Scheme
GB-CHC

Contact

Name
Gemma Selway
Organisation 2
Id
GB-PPON-PWVJ-4777-XLMQ
Name
Surecampus Ltd

Roles

supplier

Address

Region
IE
Country
IE
Locality
Drumree
Postal Code
A85 PX75
Country Name
Ireland
Street Address
Clonross

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PWVJ-4777-XLMQ
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
25 Jul 2025, 00:00
Title
Award of the provision of maintenance and support for a student records and admissions system - Quercus
Status
pending
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48190000
Scheme
CPV
Description
Educational software package
Entry 2
Id
72212190
Scheme
CPV
Description
Educational software development services

Value

Amount
186,125
Currency
GBP
Including VAT
223,350

Documents

Entry 1
Id
042851-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
24 Jul 2025, 15:16
Entry 2
Id
043111-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
25 Jul 2025, 12:27

Suppliers

Supplier 1
Id
GB-PPON-PWVJ-4777-XLMQ
Name
Surecampus Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
8 Aug 2025, 23:59

Related lots

1

Contract period

Ends
10 Aug 2026, 23:59
Starts
11 Aug 2025, 00:00

Standstill Period

Ends
6 Aug 2025, 23:59

Recorded locations

  • Buyer location · Pontypridd · UKL15 · CF37 1DL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05659e-2025-07-25T12:27:20+01:00Transparency notice on Find a Tender ·