Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Customer Relationship Management system for Defence Relationship Management (DRM)

Council of Reserve Forces' and Cadets' Associations (DRM) · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:22.

Opportunity overview

Sitting under the Council for Reserve Forces and Cadets Associations (CRFCA), Defence Relationship Management (“DRM”) is an arm’s length body of the Ministry of Defence (MoD) and it is the primary point of access linking employers with Defence. DRM reports into the MoD via a Service Level Agreement (SLA) which measures performance against set targets, particularly in relation to the Armed Forces Covenant (AFC) and Employer Recognition Scheme (ERS). Therefore, it is crucial that DRM understands the impact of its work in relation to Defence People issues. We seek to implement a secure, scalable, and resilient CRM platform that is designed to streamline engagement, communication, and data management processes related to Armed Forces Covenant and Employer Recognition Scheme initiatives. The CRM will support operational efficiency, enable real-time insights, and meet the digital needs of both internal stakeholders and external partners such as the Ministry of Defence (MoD) and Single Services (Army, Navy, RAF). DRM has a Customer Relationship Management system in place but since the time of implementation, our needs have changed and matured as has the technology that is available in the market. We wish to shape our new requirements and understand more about capability and capacity of the market. CRFCA/DRM has strict security protocols, and this upcoming procurement has a mandatory requirement for suppliers to comply with MoD's data security regulations with ALL MoD Personnel's personal data being stored in the UK. For the avoidance of doubt, this means that no "off shoring" will be permitted, and no personal data can be stored, viewed or accessed from outside the UK. The Defence Cyber Protection Partnership (DCPP) Cyber Security Model will be applicable and therefore we adhere to Defence policy that any potential suppliers should have at least Cyber Essentials Plus accreditation or the industry equivalent before contract award. For the avoidance of doubt, this notice is not a call for competition. Any comments, indications of interest, participation, or non-participation by any organisation at this stage will not influence the process, selection and/or award decision for any future potential procurement, nor will it be taken as a supplier's committed position. Non-participation will not exclude you from any possible future competition. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Customer-Relation-Management-software-package./E2N9HE72QE To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/E2N9HE72QE

Classification

  • CPV48445000 — Customer Relation Management software package
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72212445 — Customer Relation Management software development services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05655b
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
28 Nov 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Sept 2026, 00:00
Max Extent Date
31 Mar 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48445000
Scheme
CPV
Description
Customer Relation Management software package
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support
Entry 3
Id
72212445
Scheme
CPV
Description
Customer Relation Management software development services

Planning and budget

Documents

Entry 1
Id
042729-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Jul 2025, 12:37

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
5 Sept 2025, 23:59
Description
Initially we are asking for responses to a Request for Information which has to be completed and submitted via the Delta e-tendering portal by Friday, 5 September 2025 . We use Delta e-tendering portal which is a one stop shop for contract opportunities, tendering and information on doing business the Reserve Forces' and Cadets' Associations. Suppliers must be registered on Delta to participate in sourcing events. In addition, it is now a requirement of public procurement that all suppliers are registered in the Central Digital Platform. Please register on Delta: https://www.delta-esourcing.com/ (click on 'Supplier Registration' in the top right-hand corner) More information on how to register in the CDP is available at https://supplierregistration.cabinetoffice.gov.uk/. The direct link to access the opportunity, which contains the RFI attachment, is https://www.delta-esourcing.com/respond/E2N9HE72QE

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHLW-9274-WYGR
Name
Council of Reserve Forces' and Cadets' Associations (DRM)

Roles

buyer

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
EC2A 4EY
Country Name
United Kingdom
Street Address
Holderness House, 51-61 Clifton Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHLW-9274-WYGR
Scheme
GB-PPON

Contact

Name
Commercial Manager

Recorded locations

  • Buyer location · London · UKI41 · EC2A 4EY · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05655b-2025-07-24T12:37:35+01:00Preliminary market engagement notice on Find a Tender ·