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PROCUREMENT OPPORTUNITY

WP040 - Voter Materials Design and Fulfilment

The Electoral Commission · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:33.

Opportunity overview

The Electoral Commission requires an agency to create and update voter materials including forms, letters and information for voters. We produce over 500 forms and letters for various electoral purposes, including voter registration, postal and proxy vote requests and applications for Voter ID. All our voter materials are produced in both English and Welsh. We also require the agency to provide translation services to produce the voter materials in other languages and formats, as well as for other campaign and partnership resources we produce.

Classification

  • CPV22821000 — Electoral forms

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-056548
Status
planned
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
15 Oct 2025, 23:59

Tender Period

Ends
15 Sept 2025, 23:59

Communication

Future Notice Date
20 Aug 2025, 23:59

Submission terms

Languages

en

Lots and requirements

Entry 1
Id
1
Status
planned
Has Renewal
Yes

Renewal

Description
12 months - Election activity

Suitability

Sme
Yes

Contract period

Ends
2 Nov 2028, 23:59
Starts
3 Nov 2025, 00:00
Max Extent Date
2 Nov 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
22821000
Scheme
CPV
Description
Electoral forms

Planning and budget

Documents

Entry 1
Id
042686-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
24 Jul 2025, 11:56
Entry 2
Id
042691-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
24 Jul 2025, 12:03
Entry 3
Id
042899-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
24 Jul 2025, 16:02

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHYY-1292-MMXL
Name
The Electoral Commission

Roles

buyer

Address

Region
UKI43
Country
GB
Locality
London
Postal Code
EC1Y 8YZ
Country Name
United Kingdom
Street Address
3 Bunhill Row

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHYY-1292-MMXL
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · London · UKI43 · EC1Y 8YZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056548-2025-07-24T16:02:08+01:00Planned procurement notice on Find a Tender ·