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PROCUREMENT OPPORTUNITY

0455 - PA - Exhibition Design Consultancy Services

Colchester City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:20.

Opportunity overview

Colchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular. The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding. The tentative key dates for the implementation of the project are set out in the programme here below: •Appointment – September 2025 •RIBA Stage 2 equivalent – December 2025 •Pre-application – March 2026 •RIBA Stage 3 equivalent – April 2026 •Round 2 NLHF Application - May 2026 Break • NLHF Round 2 Decision - September 2026 • RIBA Stages 4 – 6/7 equivalent – TBC with consultant, dependent upon successful NLHF application Please be advised that the above schedule is indicative and shall be subject to change. Further details of the requirements can be found in the accompanying documents. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=995650865

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

  • CPV73220000 — Development consultancy services
  • CPV79415200 — Design consultancy services
  • CPV79956000 — Fair and exhibition organisation services

Lots

  • Lot 1£264k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0564b8
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
All bids to be submitted via https://www.delta-esourcing.com. The access code is 2G649GMRXA
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
15 Sept 2025, 23:59

Tender Period

Ends
18 Aug 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
264,000

Renewal

Description
The initial requirements of RIBA 1-3 should be submitted by April 2026. If round 2 is approved, this will be confirmed with the successful supplier and an indicative time period will be September 2026 to March 2027, but this will be subject to change and any revised dates will be agreed with the successful supplier.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Adherence to the Specification & Technical Approach
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Name
Project Resources
Type
quality

Numbers

Entry 1
Number
6
Weight
percentageExact
Criterion 3
Name
Project Plan
Type
quality

Numbers

Entry 1
Number
2
Weight
percentageExact
Criterion 4
Name
Portfolio of Comparator Projects
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 5
Name
Environmental Sustainability and Carbon Reduction
Type
quality

Numbers

Entry 1
Number
2
Weight
percentageExact
Criterion 6
Name
Interview
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Name
Price
Type
price

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
30 Apr 2026, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
31 Mar 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
73220000
Scheme
CPV
Description
Development consultancy services
Entry 2
Id
79415200
Scheme
CPV
Description
Design consultancy services
Entry 3
Id
79956000
Scheme
CPV
Description
Fair and exhibition organisation services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
042433-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
23 Jul 2025, 15:03

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCVM-1775-YNRP
Name
Colchester City Council

Roles

buyer

Address

Region
UKH34
Country
GB
Locality
Colchester
Postal Code
CO3 3WG
Country Name
United Kingdom
Street Address
Rowan House, 33 Sheepen Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCVM-1775-YNRP
Scheme
GB-PPON

Contact

Name
Matt Howe
Telephone
+44 7976794358
Organisation 2
Id
GB-COH-03189549
Name
Pringle Richards Sharratt Ltd - GuM Studio

Roles

supplier

Address

Region
UKI45
Country
GB
Locality
London
Postal Code
SE11 4AA
Country Name
United Kingdom
Street Address
Studio 4,, 33 Stannary Street,

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
03189549
Scheme
GB-COH

Contact

Name
Malcolm McGregor
Telephone
+44 2077932828

Award information

Award 1
Id
1
Date
1 Dec 2025, 00:00
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
1 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH3
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
73220000
Scheme
CPV
Description
Development consultancy services
Entry 2
Id
79415200
Scheme
CPV
Description
Design consultancy services
Entry 3
Id
79956000
Scheme
CPV
Description
Fair and exhibition organisation services

Value

Amount
166,000
Currency
GBP
Including VAT
198,000

Renewal

Description
The initial requirements of RIBA 1-3 should be submitted by April 2026. If round 2 is approved, this will be confirmed with the successful supplier and an indicative time period will be September 2026 to March 2027, but this will be subject to change and any revised dates will be agreed with the successful supplier.

Documents

Entry 1
Id
079203-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Dec 2025, 10:05

Suppliers

Supplier 1
Id
GB-COH-03189549
Name
Pringle Richards Sharratt Ltd - GuM Studio

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
16 Dec 2025, 23:59

Related lots

1

Contract period

Ends
30 Apr 2026, 23:59
Starts
17 Dec 2025, 00:00
Max Extent Date
31 Mar 2027, 23:59

Standstill Period

Ends
12 Dec 2025, 23:59

Recorded locations

  • Buyer location · Colchester · UKH34 · CO3 3WG · United Kingdom
  • Delivery location · UKH3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0564b8-2025-12-03T10:05:12ZTender notice on Find a Tender ·