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PROCUREMENT OPPORTUNITY

Unit4 Enterprise Resource Planning Software

West Midlands Combined Authority · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:31.

Opportunity overview

West Midlands Combined Authority require the renewal of its current Enterprise Resource Planning software known as Business World, which was originally implemented in the organisation in July 2021. Alongside the renewal of its current offering, the following additional functionality will be made available: 1) Proactis Rego Contract Management 2) Supplier Relationship Management 3) Marketplace Furthermore, this award also includes the following Professional Support Services for WMCA to utilise as/when required over the duration of the contract: - Project Management x 105 hours - Consultant x 50 hours - Architect x 37.5 hours

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

UNIT4 BUSINESS SOFTWARE LIMITED

Matched by number
Published award value
£2.2m
Awarded
21 Jul 2025
Award ID
1
Status
pending
Identifier
GB-COH 01737985
Location
London, UKI42, E14 5HU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05641c
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The West Midlands Combined Authority (WMCA) intends to directly award a three-year (with x2 12 month extension period available) contract to the incumbent supplier in accordance with the provisions of the Procurement Act 2023. This decision is based on the grounds of technical and economic impracticality of switching suppliers within the required timeframe and the absence of a suitable competitive alternative that delivers equivalent value and continuity. The incumbent supplier currently provides a core enterprise software solution that underpins critical WMCA operations. Following an assessment of market options, including the use of existing public sector frameworks, it has been determined that these do not offer commercially viable or value-for-money alternatives when compared to the terms achievable through direct negotiation with the current supplier. Benchmarking has shown that framework options carry significantly higher cost implications over the same period. Due to the complexity and integration of the existing system across multiple departments, transitioning to an alternative provider would require extensive procurement lead time, significant implementation resources, and a high-risk migration programme - all of which would exceed the remaining duration of the current contract and introduce potential service disruption. A short-term contract was considered but discounted due to the disproportionate resource cost of running multiple procurements and the operational impact of another full-scale procurement process within a short timeframe. This three-year (plus x2 12 month extension options) contract via direct award is considered a proportionate and necessary step to: maintain business-critical operations without disruption; allow for continued value through negotiation with the incumbent supplier; support the authority in developing a longer-term digital and procurement strategy that can allow for genuine competition at the appropriate point in the future. WMCA is committed to ensuring transparency and compliance with procurement principles and will publish further updates should market conditions or internal planning timelines require adjustment. This direct award does not preclude future market engagement or competitive opportunities and is intended to ensure legal, operational, and economic stability in the interim.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PGMD-1353-PZVX
Name
West Midlands Combined Authority

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B19 3SD
Country Name
United Kingdom
Street Address
16 Summer Lane

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PGMD-1353-PZVX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01737985
Name
UNIT4 BUSINESS SOFTWARE LIMITED

Roles

supplier

Address

Region
UKI42
Country
GB
Locality
London
Postal Code
E14 5HU
Country Name
United Kingdom
Street Address
C/O Corporation Service Company (Uk) Limited

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01737985
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVRP-7679-QVJG
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
22 Jul 2025, 00:00
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48451000
Scheme
CPV
Description
Enterprise resource planning software package

Value

Amount
2,186,063.44
Currency
GBP
Including VAT
2,623,276.13

Renewal

Description
1 x 12-month extension: 1st August 2028 - 31st July 2029 1 x 12-month extension: 1st August 2029 - 31st July 2030

Documents

Entry 1
Id
042144-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
22 Jul 2025, 16:15
Entry 2
Id
042151-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
22 Jul 2025, 16:25

Suppliers

Supplier 1
Id
GB-COH-01737985
Name
UNIT4 BUSINESS SOFTWARE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Aug 2025, 23:59

Related lots

1

Contract period

Ends
31 Jul 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2030, 23:59

Standstill Period

Ends
31 Jul 2025, 23:59

Recorded locations

  • Buyer location · Birmingham · UKG31 · B19 3SD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05641c-2025-07-22T16:25:23+01:00Transparency notice on Find a Tender ·