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PROCUREMENT OPPORTUNITY

project_19341 - Service Provision for Castrol Oil & Lubricants

Home Office · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:11.

Opportunity overview

The procurement of Castrol based oils from a Castrol Marine approved distributor for the current fleet,

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Williams Shipping and Lubricants

Match pending…
Published award value
£294k
Awarded
23 Jul 2025
Award ID
1
Status
pending
Identifier
GB-PPON PWCP-1978-XTBV
Location
Southampton, UKJ32, SO15 0LF, United Kingdom

Williams Shipping and lubricants

Match pending…
Contract value
£294k
Awarded
Not supplied
Contract signed
26 Aug 2025
Including VAT
£300k
Award ID
2
Status
active
Identifier
GB-PPON PWCP-1978-XTBV
Location
Southampton, UKJ32, SO15 0LF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0563c1
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The vessels currently in service require specific grades of lubricants, all of which must be compliant with the manufacturer’s recommendations. The engineering configuration of the fleet is complex, and the use of non-approved or incompatible lubricants introduces considerable technical risk. The mixing of oils from different manufacturers is not advised and could lead to equipment malfunction, invalidate manufacturer warranties, and ultimately compromise vessel performance and safety. Therefore, continuity in the supply of Castrol products from an authorised distributor is essential. Williams Shipping and Lubricants are Castrol Oils appointed England & Wales distributor and can maintain a reliable and consistent stock of all necessary Castrol lubricants to meet operational demands. This is critical in ensuring minimal disruption to fleet availability and reducing the risk of unplanned maintenance or extended downtime. Using multiple suppliers—even under a phased transition—would introduce unnecessary complications, including: Increased risk of incompatible or incorrect lubricants being used. Logistical challenges in managing the storage and distribution of multiple oil variants. The impracticality and operational risks of running down large volumes of oil already held in onboard tanks. Running down the existing onboard supply in order to transition to new lubricants is not operationally viable. It poses a direct risk to vessel availability, potentially leads to oil wastage amounting to hundreds of litres per vessel and contradicts both safety and environmental best practice.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWGC-6513-PQLZ
Name
Home Office

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
2 Marsham Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PWGC-6513-PQLZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PWCP-1978-XTBV
Name
Williams Shipping and lubricants

Roles

supplier

Address

Region
UKJ32
Country
GB
Locality
Southampton
Postal Code
SO15 0LF
Country Name
United Kingdom
Street Address
Manor House Avenue, Millbrook

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PWCP-1978-XTBV
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
24 Jul 2025, 00:00
Title
project_19341 - Service Provision for Castrol Oil & Lubricants
Status
pending
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
09211000
Scheme
CPV
Description
Lubricating oils and lubricating agents

Value

Amount
294,000
Currency
GBP
Including VAT
300,000

Documents

Entry 1
Id
041979-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
22 Jul 2025, 12:35
Entry 2
Id
042946-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
24 Jul 2025, 17:00
Entry 3
Id
051375-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
26 Aug 2025, 17:11
Entry 4
Id
051376-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
26 Aug 2025, 17:13

Suppliers

Supplier 1
Id
GB-PPON-PWCP-1978-XTBV
Name
Williams Shipping and Lubricants

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
27 Aug 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Sept 2025, 00:00

Standstill Period

Ends
4 Sept 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
09211000
Scheme
CPV
Description
Lubricating oils and lubricating agents

Suppliers

Supplier 1
Id
GB-PPON-PWCP-1978-XTBV
Name
Williams Shipping and lubricants

Related lots

1

Contracts and changes

Entry 1
Id
2
Status
active
Award ID
2
Date Signed
27 Aug 2025, 00:00
Above Threshold
Yes

Value

Amount
294,000
Currency
GBP
Including VAT
300,000

Period

Ends
31 Mar 2030, 23:59
Starts
1 Sept 2025, 00:00

Documents

Entry 1
Id
A-4622
Format
application/pdf
Description
supply of Castrol oils PO
Document Type
contractSigned
Entry 2
Id
051467-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
27 Aug 2025, 10:08

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0563c1-2025-08-27T10:08:38+01:00Transparency notice on Find a Tender ·