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PROCUREMENT OPPORTUNITY

People Team Administration System and Software Maintenance

The Sheffield College · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:10.

Opportunity overview

HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MHR International UK LTD

Matched by number
Published award value
£578.7k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 01852206
Location
Nottingham, UKF16, NG11 6JS, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0001Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TSC-10-TE-25/26
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The intent is to not go to tender, as there will be increased cost – as we’ve incurred this time with Insights who charge us 4% of anything we spend with MHR – on top of MHR’s own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring. Going to tender will automatically increase the cost that we pay for the iTrent product – as we’ve already done this time round with Insights. We’ve paid an additional 4% on top of any costs we’ve paid to MHR – just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Suitability

Sme
Yes
Vcse
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PMNY-8335-DYMJ
Name
The Sheffield College

Roles

buyer

Address

Region
UKE32
Country
GB
Locality
Sheffield
Postal Code
S2 2RL
Country Name
United Kingdom
Street Address
Granville Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PMNY-8335-DYMJ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01852206
Name
MHR International UK LTD

Roles

supplier

Address

Region
UKF16
Country
GB
Locality
Nottingham
Postal Code
NG11 6JS
Country Name
United Kingdom
Street Address
Britannia House Mere Way Campus, Ruddington

Details

Vcse
No
Scale
large

Identifier

Id
01852206
Scheme
GB-COH

Contact

Telephone
01159456000

Award information

Award 1
Id
1
Title
People Team Administration System and Software Maintenance
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
48450000
Scheme
CPV
Description
Time accounting or human resources software package

Value

Amount
578,653.42
Currency
GBP
Including VAT
694,384.1

Renewal

Description
+1+1 If necessary to continue service.

Documents

Entry 1
Id
041898-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
22 Jul 2025, 11:17

Suppliers

Supplier 1
Id
GB-COH-01852206
Name
MHR International UK LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
24 Jul 2025, 00:59

Related lots

LOT-0001

Contract period

Ends
1 Jul 2030, 00:59
Starts
1 Aug 2025, 01:00
Max Extent Date
1 Jul 2032, 00:59

Recorded locations

  • Buyer location · Sheffield · UKE32 · S2 2RL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056391-2025-07-22T11:17:37+01:00Transparency notice on Find a Tender ·