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PROCUREMENT OPPORTUNITY

Integrated Community Equipment Services

Peterborough City Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:13.

Opportunity overview

Cambridgeshire County Council (CCC), Peterborough City Council (PCC) and Cambridgeshire & Peterborough Integrated Care Board (ICB) have statutory requirement duties under various legislation to provide community equipment services for people with health and social care needs. The Integrated Community Equipment Service (ICES) is central to the delivery of the prevention and wellbeing priorities of the council and its partners and is acknowledged as an essential element of service provision that helps to reduce, prevent and delay the need for long term care and support. With ever changing demands across health and social care, it is essential that this service embraces innovation and evolves to better meet the needs and demands of all its stakeholders. The Commissioners are appointiing a provider to deliver an exemplary Integrated Community Equipment Service to the people paying council tax in Cambridgeshire and Peterborough and those who are registered with a GP that is part of the Cambridgeshire & Peterborough ICB. Whilst Peterborough City Council and Cambridgeshire County Council are jointly procuring ICES for delivery throughout Peterborough and Cambridgeshire, the awarded supplier shall contract with Peterborough City Council, as the lead authority, on behalf of all authorities. Direct award justification - Extreme and unavoidable urgency From a procurement perspective the justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MEDEQUIP ASSISTIVE TECHNOLOGY LIMITED

Matched by number
Published award value
£37.8m
Awarded
22 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 04198824
Location
West Drayton, UKI74, UB7 0LJ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN783428
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Procedure reasons

Entry 1
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLXM-3229-WVQH
Name
Peterborough City Council

Roles

buyer

Address

Region
UKH11
Country
GB
Locality
Peterborough
Postal Code
PE2 8TY
Country Name
United Kingdom
Street Address
Sand Martin House

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PLXM-3229-WVQH
Scheme
GB-PPON

Contact

Name
Jan Thistleton
Telephone
+441733864553
Organisation 2
Id
GB-PPON-PJVB-3262-VGVJ
Name
Cambridgeshire County Council

Roles

buyer

Address

Region
UKH12
Country
GB
Locality
Alconbury Weald, Huntingdon
Postal Code
PE28 4YE
Country Name
United Kingdom
Street Address
New Shire Hall Emery Crescent Enterprise Campus,

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJVB-3262-VGVJ
Scheme
GB-PPON

Contact

Telephone
+345 045 5200
Organisation 3
Id
GB-NHS-06H
Name
NHS CAMBRIDGESHIRE AND PETERBOROUGH INTEGRATED CARE BOARD

Roles

buyer

Address

Region
UKH12
Country
GB
Locality
Ely
Postal Code
CB7 4EA
Country Name
United Kingdom
Street Address
Gemini House, 1 Bartholomews Walk

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
06H
Scheme
GB-NHS

Contact

Telephone
+800 279 2535

Additional Identifiers

Entry 1
Id
PNJC-6453-ZWZN
Scheme
GB-PPON
Organisation 4
Id
GB-COH-04198824
Name
MEDEQUIP ASSISTIVE TECHNOLOGY LIMITED

Roles

supplier

Address

Region
UKI74
Country
GB
Locality
West Drayton
Postal Code
UB7 0LJ
Country Name
United Kingdom
Street Address
Unit 2 Summit Centre

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04198824
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PJPC-9373-BVJD
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
23 Jul 2025, 00:00
Title
Integrated Community Equipment Services
Status
active
Has Options
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH11
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH12
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH11
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKH12
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKH11
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Value

Amount
37,752,156
Currency
GBP
Including VAT
45,302,588

Options

Description
Any variation that is permissible within the scope of Integrated Community Equipment Services

Documents

Entry 1
Id
041798-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
21 Jul 2025, 18:08
Entry 2
Id
043047-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
25 Jul 2025, 10:53

Suppliers

Supplier 1
Id
GB-COH-04198824
Name
MEDEQUIP ASSISTIVE TECHNOLOGY LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
25 Jul 2025, 23:59

Related lots

1

Contract period

Ends
24 Jul 2029, 23:59
Starts
25 Jul 2025, 00:00

Contracts and changes

Entry 1
Id
1
Title
Integrated Community Equipment Services
Status
active
Award ID
1
Date Signed
28 Jul 2025, 00:00
Above Threshold
Yes

Value

Amount
37,752,156
Currency
GBP
Including VAT
45,302,588

Period

Ends
27 Jul 2029, 23:59
Starts
28 Jul 2025, 00:00

Documents

Entry 1
Id
A-6137
Format
application/pdf
Description
Contract redacted due to commercial sensitivity
Document Type
contractSigned
Entry 2
Id
064312-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
10 Oct 2025, 16:00

Agreed Metrics

Entry 1
Id
1
Title
Delivery of Outcomes
Description
People report that the equipment they are provided with helps them to remain as independent as possible in the home of their choice

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Delivery of Outcomes
Description
Prescribers report confidence in the Provider to deliver the outcomes as set out in the Service Specification (Section 2)

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 3
Id
3
Title
Availability of Contract Stock Equipment
Description
Key stock lines are in stock. "In stock" is defined as the number of items on the shelf is greater that the volume of orders received

Observations

Entry 1
Id
frequency

Period

Duration In Days
7
Entry 4
Id
4
Title
Specials
Description
Returned specials that are suitable for re-issue will be recycled and made available to order from the web catalogue within 5 working days of their return to the warehouse

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 5
Id
5
Title
Specials
Description
Orders for new Specials will be placed with the supplier within 3 working days of receipt of the prescription from the Prescriber

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 6
Id
6
Title
Specials
Description
New Specials received into the warehouse will be delivered / installed to the person within 5 working days (unless an alternative delivery date has been requested by the person / Prescriber)
Entry 7
Id
7
Title
Activity Service Levels
Description
In-time completion of deliveries (same day, next day and five day)

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 8
Id
8
Title
Activity Service Levels
Description
In-time completion of collections (next day and 5-day)

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 9
Id
9
Title
Minor Adaptations
Description
Minor adaptations completed within 10 working days of receipt of prescription (or site survey, if this is required)

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 10
Id
10
Title
Recycling
Description
Stock recycled and returned to shelf (by value)

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 11
Id
11
Title
Changes to on-line catalogue & requisitioning system
Description
Urgent change request implemented within two weeks of request
Entry 12
Id
12
Title
Changes to on-line catalogue & requisitioning system
Description
Routine change request implemented within two months of request

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 13
Id
13
Title
Other
Description
Progress towards net carbon emissions in line with Commissioners' policies

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · Peterborough · UKH11 · PE2 8TY · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056357-2025-10-10T16:00:03+01:00Transparency notice on Find a Tender ·