Provision of Election Print Services

Opportunity overview

This procurement establishes a single-supplier framework for Election and Registration Print Services across 10 GM authorities, GMCA, and associate members and is open for use across other Public Sector Local Authorities. The framework covers all statutory election and registration print requirements, including poll cards, postal packs, ballot papers, and the GM Mayoral booklet. The maximum framework value is £4.9 million over four years, with no guaranteed volumes. Framework duration is 4 years (2 years + 2 x 12 - month extensions, starting in Jan 2026 - individual Authorities are to complete their own Call offs either using GMCA provided terms or their own applicable terms using Framework SORs).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIVICA ELECTION SERVICES LIMITED

Matched by number

Published award value: £4.9m
Awarded: 17 Nov 2025
Award ID: 1
Status: active
Identifier: GB-COH 02263092
Location: London, UKI44, SE1 9LQ, United Kingdom

Classification

CPV79800000 — Printing and related services

Lots

Lot 1£4.9m

Documents and notices

Contract details notice on Find a TenderOpen source ↗
Contract award notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
Preliminary market engagement notice on Find a TenderOpen source ↗
Pipeline notice on Find a TenderOpen source ↗
https://procontract.due-north.com/register Tender Pack available via Chest Ref GMCA 1534 - DN783243Open source ↗
https://procontract.due-north.com/register - Access Via Chest Ref - GMCA 1534 - DN783243 Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: GMCA 1534
Status: complete
Published risks: Framework Agreement in Tender Pack
Above Threshold: Yes
Procurement Method: open
Main Procurement Category: services
How to submit: https://procontract.due-north.com/register Submission Via Pro Actis Chest GMCA 1534 - Provision of Election Print Services Project ID - DN783243 ↗
Procurement Method Details: Open procedure

Covered By

GPA

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Techniques

Has Framework Agreement: Yes

Framework Agreement

Type: open
Method: withoutReopeningCompetition
Description: Single supplier framework. Individual Authorities to Direct Award while using Framework SORs to establish cost.
Buyer Categories: Any public sector authority
Maximum Participants: 1

Expected award period

Ends: 2 Dec 2025, 23:59

Tender Period

Ends: 13 Oct 2025, 12:00

Communication

Future Notice Date: 18 Aug 2025, 23:59

Contract terms

Financial Terms: Framework Agreement in Tender Pack

Enquiry period

Ends: 26 Sept 2025, 22:00

Submission terms

Electronic Submission Policy: allowed

Languages

Lots and requirements

Entry 1

Id: 1
Status: complete
Has Options: Yes
Has Renewal: Yes

Value

Amount: 4,900,000
Currency: GBP
Including VAT: 5,880,000

Options

Description: Additional Elections Related Print Services as required on Call Off from Awarding Authorities, on agreement between the parties.

Renewal

Description: 1 + 1 Extension

Suitability

Sme: Yes
Vcse: Yes

Award criteria

Criteria

Criterion 1

Name: Technical Quality
Type: quality
Description: Methodology & Compliance Experience Business Continuity Added Value & Innovation Sample Assessment

Numbers

Entry 1

Number: 65
Weight: percentageExact

Criterion 2

Name: Social Value
Type: quality
Description: Social Value

Numbers

Entry 1

Number: 10
Weight: percentageExact

Criterion 3

Name: Pricing
Type: price
Description: As Per Pricing Schedule

Numbers

Entry 1

Number: 25
Weight: percentageExact

Contract period

Ends: 7 Jan 2028, 23:59
Starts: 8 Jan 2026, 00:00
Max Extent Date: 7 Jan 2030, 23:59

Selection criteria

Criteria

Criterion 1

Type: economic
Description: On Award of Call Off Public Liability (including product liability) £5,000,000 (Five million pounds) Employers Liability £5,000,000 (Five million pounds). Professional indemnity insurance cover to a minimum level of cover of £2,000,000 in respect of any one claim.

Criterion 2

Type: technical
Description: As Per specification

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKC
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKD
Country: GB
Country Name: United Kingdom

Entry 3

Region: UKE
Country: GB
Country Name: United Kingdom

Entry 4

Region: UKF
Country: GB
Country Name: United Kingdom

Entry 5

Region: UKG
Country: GB
Country Name: United Kingdom

Entry 6

Region: UKH
Country: GB
Country Name: United Kingdom

Entry 7

Region: UKI
Country: GB
Country Name: United Kingdom

Entry 8

Region: UKJ
Country: GB
Country Name: United Kingdom

Entry 9

Region: UKK
Country: GB
Country Name: United Kingdom

Entry 10

Region: UK
Country: GB
Country Name: United Kingdom

Entry 11

Region: UK
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 79800000
Scheme: CPV
Description: Printing and related services

Published documents

Entry 1

Id: L-1
Url: https://procontract.due-north.com/register ↗
Description: https://procontract.due-north.com/register Tender Pack available via Chest Ref GMCA 1534 - DN783243 ↗
Document Type: biddingDocuments

Entry 2

Id: L-2
Url: https://procontract.due-north.com ↗
Description: https://procontract.due-north.com/register - Access Via Chest Ref - GMCA 1534 - DN783243 ↗
Document Type: technicalSpecifications

Entry 3

Id: conflictOfInterest
Description: Not published
Document Type: conflictOfInterest

Entry 4

Id: 056333-2025
Url: https://www.find-tender.service.gov.uk/Notice/056333-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 12 Sept 2025, 16:21

Planning and budget

Documents

Entry 1

Id: 041777-2025
Url: https://www.find-tender.service.gov.uk/Notice/041777-2025 ↗
Format: text/html
Notice Type: UK1
Description: Pipeline notice on Find a Tender
Document Type: plannedProcurementNotice
Published: 21 Jul 2025, 16:41

Entry 2

Id: 050976-2025
Url: https://www.find-tender.service.gov.uk/Notice/050976-2025 ↗
Format: text/html
Notice Type: UK2
Description: Preliminary market engagement notice on Find a Tender
Document Type: marketEngagementNotice
Published: 22 Aug 2025, 15:38

Milestones

Entry 1

Id: engagement
Type: engagement
Status: scheduled
Due: 2 Sept 2025, 23:59
Description: GMCA will be holding a Pre Market Engagement session for the provision of GMCA 1534 - Election Print Services to provide information on the upcoming opportunity. This will be a Microsoft Teams Event Access via below link or Desktop Microsoft Teams App using ID and Passcode provided below https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting?msockid=0d2e4b9ef0b869e43c2958abf1906827 Meeting ID: 354 361 517 766 0 Passcode: CE3xC77j

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PXBN-3793-LCTQ
Name: Greater Manchester Combined Authority

Roles

buyer

Address

Region: UKD33
Country: GB
Locality: Manchester
Postal Code: M1 6EU
Country Name: United Kingdom
Street Address: 56 Oxford Street

Details

Url: http://www.manchesterfire.gov.uk/ ↗

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PXBN-3793-LCTQ
Scheme: GB-PPON

Contact

Name: Procurement
Email: procurement@manchesterfire.gov.uk

Organisation 2

Id: GB-PPON-PYGR-1856-CVXM
Name: Blackburn With Darwen Borough Council

Roles

buyer

Address

Region: UKD41
Country: GB
Locality: Blackburn
Postal Code: BB1 7DY
Country Name: United Kingdom
Street Address: Town Hall, King WIlliam Street

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PYGR-1856-CVXM
Scheme: GB-PPON

Contact

Email: procurement@blackburn.gov.uk

Organisation 3

Id: GB-PPON-PHHB-5249-RZVD
Name: BLACKPOOL COUNCIL

Roles

buyer

Address

Region: UKD42
Country: GB
Locality: Blackpool
Postal Code: FY1 1NB
Country Name: United Kingdom
Street Address: PO Box 11, Town Hall

Details

Url: https://www.blackpool.gov.uk ↗

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PHHB-5249-RZVD
Scheme: GB-PPON

Contact

Email: FTSprocurementnotices@blackpool.gov.uk

Organisation 4

Id: GB-PPON-PBJZ-9785-JTLD
Name: Bolton Metropolitan Borough Council

Roles

buyer

Address

Region: UKD36
Country: GB
Locality: Bolton
Postal Code: BL1 1RU
Country Name: United Kingdom
Street Address: Town Hall, Victoria Square

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PBJZ-9785-JTLD
Scheme: GB-PPON

Contact

Email: corporate.procurement@bolton.gov.uk

Organisation 5

Id: GB-PPON-PVVT-2483-WWMH
Name: Metropolitan borough of Bury

Roles

buyer

Address

Region: UKD37
Country: GB
Locality: Bury
Postal Code: BL9 0SW
Country Name: United Kingdom
Street Address: Town Hall, Knowsley Street

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PVVT-2483-WWMH
Scheme: GB-PPON

Contact

Email: corporateprocurement@bury.gov.uk

Organisation 6

Id: GB-PPON-PLNV-8798-LDMP
Name: Manchester City Council

Roles

buyer

Address

Region: UKD33
Country: GB
Locality: Manchester
Postal Code: M60 2LA
Country Name: United Kingdom
Street Address: Town Hall Extension

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PLNV-8798-LDMP
Scheme: GB-PPON

Contact

Email: procurement@manchester.gov.uk

Organisation 7

Id: GB-PPON-PMRJ-8362-DVNT
Name: Oldham Metropolitan Borough Council

Roles

buyer

Address

Region: UKD37
Country: GB
Locality: Oldham
Postal Code: OL1 1HD
Country Name: United Kingdom
Street Address: Spindles Shopping Centre, West Street

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PMRJ-8362-DVNT
Scheme: GB-PPON

Contact

Email: commercial.procurementunit@oldham.gov.uk

Organisation 8

Id: GB-PPON-PXXD-6682-MDRX
Name: Rochdale Borough Council

Roles

buyer

Address

Region: UKD37
Country: GB
Locality: Rochdale
Postal Code: OL16 1XU
Country Name: United Kingdom
Street Address: Number One Riverside

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PXXD-6682-MDRX
Scheme: GB-PPON

Contact

Email: procurement@star-procurement.gov.uk

Organisation 9

Id: GB-PPON-PRCJ-7674-MRWM
Name: Salford City Council

Roles

buyer

Address

Region: UKD34
Country: GB
Locality: Manchester
Postal Code: M27 5DA
Country Name: United Kingdom
Street Address: Civic Centre, Chorley Road, Swinton

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PRCJ-7674-MRWM
Scheme: GB-PPON

Contact

Email: procurement@salford.gov.uk

Organisation 10

Id: GB-PPON-PZGW-7196-LCHL
Name: Stockport Metropolitan Borough Council

Roles

buyer

Address

Region: UKD35
Country: GB
Locality: Stockport
Postal Code: SK1 3XE
Country Name: United Kingdom
Street Address: Stopford House, Piccadilly

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PZGW-7196-LCHL
Scheme: GB-PPON

Contact

Email: procurement@star-procurement.gov.uk

Organisation 11

Id: GB-PPON-PVWB-2493-LWTQ
Name: Tameside Metropolitan Borough Council

Roles

buyer

Address

Region: UKD35
Country: GB
Locality: Ashton under Lyne
Postal Code: OL6 0GS
Country Name: United Kingdom
Street Address: Tameside One

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PVWB-2493-LWTQ
Scheme: GB-PPON

Contact

Email: procurement@star-procurement.gov.uk

Organisation 12

Id: GB-PPON-PGZW-1429-QQZQ
Name: Trafford Council

Roles

buyer

Address

Region: UKD34
Country: GB
Locality: Manchester
Postal Code: M32 0TH
Country Name: United Kingdom
Street Address: Trafford Town Hall, Talbot Road

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PGZW-1429-QQZQ
Scheme: GB-PPON

Contact

Email: procurement@star-procurement.gov.uk

Organisation 13

Id: GB-PPON-PCGG-6481-TZPW
Name: Wigan Council

Roles

buyer

Address

Region: UKD36
Country: GB
Locality: Wigan
Postal Code: WN1 1YN
Country Name: United Kingdom
Street Address: Wigan Town Hall, Library Street

Details

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PCGG-6481-TZPW
Scheme: GB-PPON

Contact

Email: Procurement@wigan.gov.uk

Organisation 14

Id: GB-COH-00435445
Name: HARLOW PRINTING LIMITED T/A HARLOW SOLUTIONS

Roles

tenderer

Address

Region: UKC22
Country: GB
Locality: South Shields
Postal Code: NE33 4PU
Country Name: United Kingdom
Street Address: 7-21 Maxwell Street

Details

Url: https://harlowsolutions.co.uk/ ↗
Vcse: No
Scale: sme

Identifier

Id: 00435445
Scheme: GB-COH

Additional Identifiers

Entry 1

Id: PTMV-1779-DHJR
Scheme: GB-PPON

Organisation 15

Id: GB-COH-01716891
Name: CFH DOCMAIL LTD

Roles

tenderer

Address

Region: UKK12
Country: GB
Locality: Radstock, Somerset
Postal Code: BA3 3UP
Country Name: United Kingdom
Street Address: St Peter's Park, Westfield

Details

Url: http://www.cfh.com ↗
Vcse: No
Scale: large

Identifier

Id: 01716891
Scheme: GB-COH

Additional Identifiers

Entry 1

Id: PTXD-3245-GLLX
Scheme: GB-PPON

Organisation 16

Id: GB-COH-4009079
Name: Print Image Network Ltd

Roles

tenderer

Address

Region: UKD35
Country: GB
Locality: Stockport
Postal Code: SK1 2BP
Country Name: United Kingdom
Street Address: The Tannery, Water Street

Details

Url: http://www.pin-communications.com ↗
Vcse: No
Scale: sme

Identifier

Id: 4009079
Scheme: GB-COH

Additional Identifiers

Entry 1

Id: PCHZ-7336-TPDV
Scheme: GB-PPON

Organisation 17

Id: GB-COH-02263092
Name: CIVICA ELECTION SERVICES LIMITED

Roles

supplier

Address

Region: UKI44
Country: GB
Locality: London
Postal Code: SE1 9LQ
Country Name: United Kingdom
Street Address: Southbank Central

Details

Url: https://www.civica.com/en-gb/campaigns/civica-election-services/ ↗
Vcse: No
Scale: large
Sheltered Workshop: No
Public Service Mission Organization: No

Identifier

Id: 02263092
Scheme: GB-COH

Contact

Email: electionservices@civica.com

Additional Identifiers

Entry 1

Id: PPGC-9469-GPCM
Scheme: GB-PPON

Award information

Award 1

Id: 1
Date: 17 Nov 2025, 00:00
Title: GMCA 1534 Election Print Services
Status: active
Has Renewal: Yes
Above Threshold: Yes
Main Procurement Category: services
Assessment Summaries Date Sent: 18 Nov 2025, 00:00

Items

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKD
Country: GB
Country Name: United Kingdom

Entry 2

Region: UK
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 79000000
Scheme: CPV
Description: Business services: law, marketing, consulting, recruitment, printing and security

Value

Amount: 4,900,000
Currency: GBP
Including VAT: 5,880,000

Renewal

Description: 2x12 months

Documents

Entry 1

Id: 074949-2025
Url: https://www.find-tender.service.gov.uk/Notice/074949-2025 ↗
Format: text/html
Notice Type: UK6
Description: Contract award notice on Find a Tender
Document Type: awardNotice
Published: 18 Nov 2025, 16:40

Suppliers

Supplier 1

Id: GB-COH-02263092
Name: CIVICA ELECTION SERVICES LIMITED

Milestones

Entry 1

Id: 1
Type: futureSignatureDate
Status: scheduled
Due: 12 Dec 2025, 23:59

Related lots

Contract period

Ends: 7 Jan 2028, 23:59
Starts: 8 Jan 2026, 00:00
Max Extent Date: 7 Jan 2030, 23:59

Standstill Period

Ends: 27 Nov 2025, 23:59

Contracts and changes

Entry 1

Id: 1
Status: active
Award ID: 1
Date Signed: 28 Nov 2025, 00:00
Has Renewal: Yes
Above Threshold: Yes

Value

Amount: 4,900,000
Currency: GBP
Including VAT: 5,880,000

Period

Ends: 7 Jan 2028, 23:59
Starts: 8 Jan 2026, 00:00
Max Extent Date: 7 Jan 2030, 23:59

Renewal

Description: This is 2+1+1 agreement

Documents

Entry 1

Id: 078211-2025
Url: https://www.find-tender.service.gov.uk/Notice/078211-2025 ↗
Format: text/html
Notice Type: UK7
Description: Contract details notice on Find a Tender
Document Type: contractNotice
Published: 28 Nov 2025, 15:51

Recorded locations

Buyer location · Manchester · UKD33 · M1 6EU · United Kingdom
Delivery location · UKC · United Kingdom
Delivery location · UKD · United Kingdom
Delivery location · UKE · United Kingdom
Delivery location · UKF · United Kingdom
Delivery location · UKG · United Kingdom
Delivery location · UKH · United Kingdom
Delivery location · UKI · United Kingdom
Delivery location · UKJ · United Kingdom
Delivery location · UKK · United Kingdom
Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-056349-2025-11-28T15:51:12ZPipeline notice on Find a Tender · 28 Nov 2025, 15:51