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PROCUREMENT OPPORTUNITY

Digital Support for the Local Plan

Breckland District Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:17.

Opportunity overview

Breckland Council (the "Council") is inviting quotations for the supply of digital support for the Local Plan. This will be divided into 3 lots: Lot 1. A community engagement platform. Lot 2. A digital consultation reviewer with summary capabilities The Council is currently using an online community engagement platform to assist in reaching its diverse community across our geographically large district comprising 5 market towns and over 100 rural parishes. The aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. As part of the Local Plan process, numerous responses are received from the public consultations. We are looking at digital options to reduce the time taken to sort, read and summarise these responses.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Go Vocal

No match
Published award value
£10k
Awarded
6 Oct 2025
Award ID
1
Status
active
Identifier
GB-PPON PQJM-8424-DPZP
Location
Brussels, BE, 1000, Belgium

Go Vocal

No match
Published award value
£10k
Awarded
6 Oct 2025
Award ID
2
Status
active
Identifier
GB-PPON PQJM-8424-DPZP
Location
Brussels, BE, 1000, Belgium

Classification

  • CPV48100000 — Industry specific software package
  • CPV72200000 — Software programming and consultancy services

Lots

  • A community engagement platform£25k · Including VAT
  • A digital consultation reviewer with summary capabilities£20k · Including VAT
  • A back of house platform for Local Plan writing and editing£20k · Including VAT

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Digital Support for the Local Plan RFQ including instructions on submission, the specification, T&Cs, evaluation methodology, quality questions and pricing.Open source ↗
  • Appendix E - KPIs for Digital Support for the Local PlanOpen source ↗
  • Appendix F - Terms of Engagement template An example of the contractOpen source ↗
  • Appendix G - Below Threshold PSQ for Digital Support for the Local PlanOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
011-PA-25
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
The Council is using In-Tend for this Procurement which means that the RFQ is available in electronic form. Suppliers are required to register with In-Tend for access to the RFQ and associated documents for this Procurement at: https://in-tendhost.co.uk/brecklandcouncil/aspx/Home. All quotations and any questions or clarifications relating to this procurement must be submitted electronically via the Council's procurement portal.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
27 Aug 2025, 12:00

Communication

Future Notice Date
21 Jul 2025, 23:59

Enquiry period

Ends
19 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Title
A community engagement platform
Status
complete
Has Renewal
Yes
Description
The platform should enable community engagement in an accessible format to reach a wide audience. The platform should be user friendly with a legible, intuitive set up, allowing as many persons as possible to find the information that they are looking for and allowing them to easily give their opinions. The platform should also allow people to be kept up to date and have a record of their responses, with the ability to respond again and track changes to the key documents. It is expected that the platform will demonstrate that it has reached a wider audience than the standard consultation method of a Council website, and the benefits should be clearly listed. The Platform should be accessible on a wide range of devices, and this should be demonstrable to further ensure accessibility.

Value

Currency
GBP
Including VAT
25,000

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
There are 9 Pass fail questions and Lot 1 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%.

Contract period

Ends
12 Apr 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
PSQ should be completed
Entry 2
Id
2
Title
A digital consultation reviewer with summary capabilities
Status
complete
Has Renewal
Yes
Description
The consultation reviewer should use AI technology to sort, summarise and analyse trends of consultation responses to the local plan consultation. The platform should be able to summarise them, highlighting that AI has been used for anyone reviewing the summary. Key words will be identified to group consultation responses into categories and subcategories, enabling the reader to see that they are site specific where applicable. This system will reduce the time taken to track and review consultation responses and will allow for results to be seen through a search as well as in full. Responses can be catalogued and placed in relevant areas for reference when the policies are being reviewed against the responses. While we would still utilise a human / humans to review all responses, the time reduction will come from sorting and summarising them and applying them to relevant parts and themes of the policy document.

Value

Currency
GBP
Including VAT
20,000

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
There are 9 Pass fail questions and Lot 2 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%

Contract period

Ends
12 Apr 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
PSQ should be completed
Entry 3
Id
3
Title
A back of house platform for Local Plan writing and editing
Status
complete
Has Renewal
Yes
Description
The system will provide a back of house function to write, edit, publish and track changes to the Local Plan. The writer will ideally work collaboratively with other elements to engage the responses to the Plan

Value

Currency
GBP
Including VAT
20,000

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
There are 9 Pass fail questions and Lot 3 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%

Contract period

Ends
12 Apr 2027, 23:59
Starts
13 Oct 2025, 00:00
Max Extent Date
12 Oct 2027, 23:59

Selection criteria

Criteria

Criterion 1
Description
PSQ should be completed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH17
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKH17
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKH17
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services

Published documents

Entry 1
Id
A-3560
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Digital Support for the Local Plan RFQ including instructions on submission, the specification, T&Cs, evaluation methodology, quality questions and pricing.
Document Type
biddingDocuments
Entry 2
Id
A-3561
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Appendix E - KPIs for Digital Support for the Local Plan
Document Type
biddingDocuments
Entry 3
Id
A-3562
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Appendix F - Terms of Engagement template An example of the contract
Document Type
biddingDocuments
Entry 4
Id
A-3563
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Appendix G - Below Threshold PSQ for Digital Support for the Local Plan
Document Type
biddingDocuments
Entry 5
Id
043913-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
29 Jul 2025, 14:40

Planning and budget

Documents

Entry 1
Id
041354-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
18 Jul 2025, 14:46

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
22 Apr 2025, 00:00
Description
A questionnaire was sent to suppliers containing the following information: Introduction to the Council and outline of the upcoming procurement: Breckland have previously and are currently utilising a consultation platform to engage with our diverse and geographically spread-out residents in the making pf the Local Plan. Our aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. In addition, as part of the Local Plan process numerous responses are received to the public consultations, we are looking at digital options to reduce the time taken to sort, read and summarise these responses. Lot one - consultation platform: 1. Do you offer a consultation platform? 2. Has the platform been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 3. Is the platform accessible and how accessible are published documents? 4. Can you outline the primary features of the platform? 5. Does your platform come with any back of house features? 6. Do you offer the platform in part years, for example for 18 months with an option to extend for a further 6 / 12 months? 7. Can you describe the key features of your platform? 8. Is the platform compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers. 9. Does the platform allow for a database for individuals to stay updated? 10. Are we able to upload information? 11. What is your building and onboarding time? 12. Please provide details of mobilisation and implementation requirements and timescales 13. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements. Lot two - AI summary programme 14. Do you offer a consultation summary and review program? 15. Has the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 16. Can you describe the functions that the product has? 17. Can you detail how errors and hallucinations are assessed and mitigated? 18. Can you outline the primary features? 19. Can you outline the time saving benefits? 20. Do you offer the programme in part years, for example for 18 months with an option to extend for a further 6 / 12 months? 21. Is the product compatible with other IT features such as word, excel and other providers? If yes, please describe compatibility with other providers. 22. What is your building and onboarding time? 23. Please provide details of mobilisation and implementation requirements and timescales 24. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements. Lot three - Back of house local plan writing 25. Do you offer a back of house local plan writing product? 26. Has the product been used for local plan making for other Local Planning Authorities? If yes, please provide three (3) recent examples. 27. Can you describe the functions that the product has? 28. Can you detail how errors and hallucinations are assessed and mitigated? 29. Can you outline the primary features? 30. Can you outline the time saving benefits? 31. Do you offer the programme in part years, for example for an 18-month term with an option to extend for a further 6 / 12 months? 32. Is the product compatible with other IT features such as Word, Excel and other providers? If yes, please describe compatibility with other providers. 33. What is your building and onboarding time? 34. Please provide details of mobilisation and implementation requirements and timescales 35. Please provide an indicative cost, not a quote, both as a standalone product and coupled with others? This request is to ensure our budget aligns with our requirements.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBBD-9961-PPPD
Name
Breckland District Council

Roles

buyer

Address

Region
UKH17
Country
GB
Locality
Dereham
Postal Code
NR19 1EE
Country Name
United Kingdom
Street Address
Elizabeth House, Walpole Loke

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBBD-9961-PPPD
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PQJM-8424-DPZP
Name
Go Vocal

Roles

supplier

Address

Region
BE
Country
BE
Locality
Brussels
Postal Code
1000
Country Name
Belgium
Street Address
34 Boulevard Pacheco

Details

Vcse
No
Scale
sme

Identifier

Id
PQJM-8424-DPZP
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
7 Oct 2025, 00:00
Title
Lot 1. A community engagement platform
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH17
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services

Value

Currency
GBP
Including VAT
9,980.5

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Documents

Entry 1
Id
062852-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Oct 2025, 12:50

Suppliers

Supplier 1
Id
GB-PPON-PQJM-8424-DPZP
Name
Go Vocal

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Oct 2025, 23:59

Related lots

1

Contract period

Ends
19 Apr 2027, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
19 Oct 2027, 23:59
Award 2
Id
2
Date
7 Oct 2025, 00:00
Title
Lot 2. A digital consultation reviewer with summary capabilities
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKH17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH17
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 2
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services

Value

Currency
GBP
Including VAT
9,980.5

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Documents

Entry 1
Id
062852-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Oct 2025, 12:50

Suppliers

Supplier 1
Id
GB-PPON-PQJM-8424-DPZP
Name
Go Vocal

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Oct 2025, 23:59

Related lots

2

Contract period

Ends
19 Apr 2027, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
19 Oct 2027, 23:59
Award 3
Id
-1
Status
active
Final Status Date
7 Oct 2025, 00:00

Documents

Entry 1
Id
062852-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Oct 2025, 12:50

Related lots

3

Contracts and changes

Entry 1
Id
1
Title
Lot 1. A community engagement platform
Status
active
Award ID
1
Date Signed
17 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Currency
GBP
Including VAT
9,980.5

Period

Ends
19 Apr 2027, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
19 Oct 2027, 23:59

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Documents

Entry 1
Id
069140-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
28 Oct 2025, 16:53
Entry 2
Id
2
Title
Lot 2. A digital consultation reviewer with summary capabilities
Status
active
Award ID
2
Date Signed
17 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Currency
GBP
Including VAT
9,980.5

Period

Ends
19 Apr 2027, 23:59
Starts
20 Oct 2025, 00:00
Max Extent Date
19 Oct 2027, 23:59

Renewal

Description
There is a potential to extend for a further period of six (6) months.

Documents

Entry 1
Id
069140-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
28 Oct 2025, 16:53

Recorded locations

  • Buyer location · Dereham · UKH17 · NR19 1EE · United Kingdom
  • Delivery location · UKH17 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05623a-2025-10-28T16:53:20ZPreliminary market engagement notice on Find a Tender ·