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PROCUREMENT OPPORTUNITY

Grounds Maintenance Contract

Ampthill Town Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:05.

Opportunity overview

Ampthill Town Council (The Council) is inviting tender submissions for this service under its public procurement obligations. The grounds maintenance services will focus primarily on Ampthill Great Park, and include other sites such as: Ampthill Cemetery, 2 allotment sites, 4 areas of public open space, a market area and car park. Full details provided within the specification document and Annex 1.

Classification

  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services

Lots

  • Lot 1£1.4m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ATC-GroundsMaint.2026-2031
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
075283-2025
Description
TUPE REGULATIONS - ADDENDUM - Tender Specification Para. 1.3 The Town Council has been advised, as of 18th November 2025, that the current service provider does NOT intend to seek a transfer of either a single individual or group of employees under TUPE regulations.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Nov 2031, 23:59

Techniques

Has Framework Agreement
Yes

Expected award period

Ends
19 Dec 2025, 23:59

Tender Period

Ends
2 Dec 2025, 12:00

Enquiry period

Ends
18 Nov 2025, 16:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
1,400,000
Currency
GBP
Including VAT
1,680,000

Options

Description
Variation of Services: Ampthill Town Council reserves the right to require changes to the services at any time during the contract. This can include adding new services, removing services, increasing or decreasing the scope, or changing the order and locations of work. These changes are called "Variations" and will be communicated in writing. If a Variation affects the price, the adjustment will be calculated and agreed upon between the Council and the Service Provider. If agreement cannot be reached, the matter will go to negotiation or mediation. Materials and Consumables: Any materials required for tasks will be specified by the Park Manager. If the Service Provider purchases materials, the Town Council will reimburse the actual cost (with no markup). Time spent sourcing and ordering materials must be covered within the agreed staffing resource. [Grounds_Ma...C.29.10.25] Additional Work: The specification allows for ad-hoc tasks beyond core duties, such as event support, repairs, and volunteer facilitation. These tasks will be scheduled and agreed upon at monthly meetings, and the Service Provider must accommodate them within the tendered staffing resource. Contract Extension Option: The Council may extend the contract for up to 1 or 2 years beyond the initial 5-year term, subject to satisfactory performance. Payment for the extension period will be negotiated.

Renewal

Description
Subject to satisfactory performance by the Service Provider during the Initial Term, The Town Council may wish to extend the Agreement once or on multiple occasions for a further period of up to 1 or 2 years. The Town Council may approach the Service Provider if it wishes to do so before the end of the Initial Term. The clauses in the Agreement will apply throughout any such extended period unless otherwise stated to the contrary.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
cost

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Organisation & Management - 7 points Employee Terms & Conditions / Retention - 15 points Transport & Equipment - 11 points Service Delivery - 17 points Mobilisation & Action Plan - 10 points

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2033, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Refer to specification document as published.
Criterion 2
Type
technical
Description
Refer to specification document as published.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 2
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-7305
Format
application/pdf
Document Type
biddingDocuments
Entry 3
Id
A-7306
Format
application/pdf
Document Type
biddingDocuments
Entry 4
Id
070606-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
3 Nov 2025, 16:42
Entry 5
Id
075283-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Nov 2025, 14:41

Planning and budget

Documents

Entry 1
Id
041300-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
18 Jul 2025, 13:30
Entry 2
Id
044038-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
29 Jul 2025, 17:43

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
12 Sept 2025, 23:59
Description
Ampthill Town Council is looking to engage with contractors during the PME period to gather market insight to help the Council shape its procurement strategy and develop the final specification for this contract. A contractor's questionnaire has been developed for contractors to provide the Council with insights into different ways and methods in which this contract could be delivered. The contractors questionnaire can be requested by emailing tenders@ampthill-tc.gov.uk quoting the reference number for this PME in the email subject bar: 'ATC-GroundsMaint.01/25-26 -Questionnaire Request': The questionnaire should be returned to the same email address tenders@ampthill-tc.gov.uk stating 'ATC-GroundsMaint.01/25-26 -Questionnaire RETURN' in the email subject bar NO LATER THAN MONDAY 18th AUGUST 2025 - NOON. Contractors who submit a response to the questionnaire will be contacted no later than Friday 22nd August 2025 to confirm details of a guided site visit of the contract areas. The site visits will take place during w/c. 1st September 2025 (actual date/s to be confirmed). A Q&A/feasibility session will be facilitated on the same day as the site visits at our offices in Ampthill Great Park. Contractors who miss the questionnaire submission deadline of 18th August 2025 may not be invited to attend the guided site visits but can still return a completed questionnaire to the stated email address before the PME deadline date of 12th September 2025. This process is not part of a competitive tender process and will not be used to assess contractor suitability or to shortlist suppliers. Participation is voluntary and responses will not be scored or evaluated. Contractors who do not participate in this PME process are in no way prohibited from submitting a tender in accordance with the tender notice once it is published. It is anticipated that the tender notice will be published by 3rd November 2025, and that this will provide the final contract specification/s and advise of the date by which tenders must be received.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXCW-2389-TCGJ
Name
Ampthill Town Council

Roles

buyer

Address

Region
UKH25
Country
GB
Locality
AMPTHILL, Bedford
Postal Code
MK45 2HX
Country Name
United Kingdom
Street Address
Park Lodge, Ampthill Great Park, Woburn Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXCW-2389-TCGJ
Scheme
GB-PPON

Contact

Name
Phil Nicholson, Park Manager
Telephone
01525 404355

Recorded locations

  • Buyer location · AMPTHILL, Bedford · UKH25 · MK45 2HX · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05621f-2025-11-19T14:41:34ZPreliminary market engagement notice on Find a Tender ·