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PROCUREMENT OPPORTUNITY

GWR - Train Planning System

FIRST GREATER WESTERN LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 10:42.

Opportunity overview

This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme. If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved GWR seeks to procure and implement a modern, future-proofed train planning solution that ensures continuity of service delivery and operational safety. The new system will integrate seamlessly with rostering and control platforms. In terms of the overall project Objectives, they can be summarised as follows: 1. Provide a new system that can replicate and improve on current functionality as well as having the opportunity for further development and efficiencies 2. To provide our colleagues a System that helps support decision making and improves outputs 3. Undertake the transition programme to a new system in a way that does not have an impact on the day-to-day Business outputs whilst it is taking place. 4. Bring our colleagues with us throughout the programme and ensure they are trained in the best possible way to learn the new system. 5. To ensure value for tax-payer funds from this procurement, demonstrating GWR's commitment to being a "good and efficient operator".

Classification

  • CPV48100000 — Industry specific software package

Lots

  • Lot 1£3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05621d
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
Expression Of Interest Deadline
28 Aug 2026, 16:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Expressions of Interest, Pre-Qualification Questionnaire Invitation to Tender Supplier Demonstration of Proposed Solution

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
12 Mar 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
3,600,000
Amount
3,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Commercial

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Starts
2 Jun 2027, 00:00
Ends
1 Jun 2033, 23:59
Max Extent Date
1 Jun 2035, 23:59

Renewal

Description
2 x 1 year extensions

Options

Description
Related goods and services

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package

Delivery locations

Entry 1
Region
UKJ1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
072871-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
31 Jul 2026, 16:08
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
FIRST GREATER WESTERN LIMITED
Id
GB-COH-05113733

Identifier

Scheme
GB-COH
Id
05113733

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PXVG-2764-GZCQ

Address

Street Address
Milford House 1 Milford Street
Locality
Wiltshire
Postal Code
SN1 1HL
Country
GB
Country Name
United Kingdom
Region
UKK14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Wiltshire · UKK14 · SN1 1HL · United Kingdom
  • Delivery location · UKJ1 · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 072871-2026Tender notice on Find a Tender ·