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PROCUREMENT OPPORTUNITY

SSRO IT Managed Service (ITMS) and DefCARS contract

The Single Source Regulations Office · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:04.

Opportunity overview

This Invitation to Tender (ITT) is issued by the Single Source Regulations Office (SSRO). The SSRO is conducting this procurement exercise to appoint a suitably qualified and experienced supplier to be its Delivery Partner to provide its IT Managed Services (ITMS), and its Defence Contract Analysis and Reporting System (DefCARS) support and potentially future development of DefCARS. ITMS The SSRO’s ITMS is cloud based and uses the Microsoft stack. Third parties are used for management, support, and development of the IT environment. The SSRO technology and systems estate includes the SSRO Microsoft environment which is based in UK data centres. Connectivity within our office is via Wi-Fi only, provided by the Government Property Agency through the GovWifi service. The GPA also provide a network printing service, GovPrint, connecting to a Xerox printer over GovWifi. DefCARS The SSRO has a contract for the provision of its DefCARS, which is a secure, online system for the capture, storage and analysis of all electronic data reported by defence contractors under the Defence Reform Act 2014. DefCARS is accessed by industry, the MOD and the SSRO. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=967881259

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£5.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SSRO -C-134
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
042324-2025
Description
Please note that the following changes have been made to this contract notice: The end date of this contract has been changed - The initial contract period is -contract start date: 12/01/2026 contract end date 11/01/2029. There is also to extent this contract by two further periods of 12 months. This would bring the the final end date to: 11/01/2031 should the SSRO choose to exercise the options to extend. The evaluation criteria was keyed in correctly, however it is showing differently in the published notice. To confirm the evaluation criteria is: Criterion 1 - Quality 70%, Criterion 2 - Price 30%. I can confirm that the organisation type is not MINISTRY as the notice states, it is NDPB - None Departmental Public Body.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
3 Nov 2025, 23:59

Tender Period

Ends
29 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
5,166,666
Currency
GBP
Including VAT
6,200,000

Renewal

Description
This contract can be extended for two further periods of 12 months

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Criterion 1
Type
quality
Description
Quality

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Criterion 2
Type
price
Description
Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
11 Jan 2029, 23:59
Starts
12 Jan 2026, 00:00
Max Extent Date
11 Jan 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
041194-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
18 Jul 2025, 10:05
Entry 3
Id
042324-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
23 Jul 2025, 12:05
Entry 4
Id
064980-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
13 Oct 2025, 19:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCCY-1866-NYYZ
Name
The Single Source Regulations Office

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
UK-London
Postal Code
SW1A 2BQ
Country Name
United Kingdom
Street Address
100 Parliament Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PCCY-1866-NYYZ
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
*** THIS PROCUREMENT WAS TERMINATED WITHOUT A CONTRACT BEING AWARDED*** Following a decision made on 13 October 2025, the SSRO are discontinuing this procurement on the basis that no suitable tenders were received.
Final Status Date
13 Oct 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · UK-London · UKI32 · SW1A 2BQ · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0561e5-2025-10-13T19:05:10+01:00Tender notice on Find a Tender ·