- Id
- engagement
- Type
- engagement
- Status
- scheduled
- Due
- 1 Aug 2025, 23:59
- Description
- Leeds City Council (the Council) are proposing to undertake a competitive tender to procure a framework for the provision of Electronic Security Equipment including CCTV, intruder alarms and door access control hardware for Leeds Building Services (LBS). LBS will then install this equipment in public spaces and various premises throughout the city.
The proposed closed framework will run for 3 years with the option to extend by one further period of 12 months. Please note that any extension to the contract will be at the discretion of the Council.
The estimated budget for this contract is up to £1m per annum giving a total contract value of up to £4m including the extensions.
It is the Council's intention to split these requirements into separate lots for different types of security equipment as follows:
o Lot 1A - Bosch products
o Lot 1B - Vanderbilt products
o Lot 1C - HID products
o Lot 1D - Honeywell products
o Lot 1E - Quantec products
o Lot 1F - Pyronix products
o Lot 1G - Axis products
o Lot 2 - CCTV external fully functional, external fixed, internal fully functional, internally fixed (digital)
o Lot 3 - Digital Video Recorders, Networked Video Recorders and Video Management Systems
o Lot 4 - Intruder alarm systems
o Lot 5 - Door access control/intercom systems
o Lot 6 - Cables, cabinets, Accessories
o Lot 7 - Intercom Doors/Systems
o Lot 8 - Computer components (for unit repairs and software updates)
It is proposed that the tender will be an above threshold open procedure which will include a Conditions of Participation (COP). Bidders will have their COP submission assessed on Financial Capacity, Technical and Professional Ability, including 3 Project Specific questions which will require a minimum overall pass threshold of 50%.
Please note that only those tenderers who meet the requirements of the COP, including the minimum pass threshold of 50% on the Project Specific questions will have their tenders assessed.
Tenders will then be evaluated on a Quality / Price separated basis. This means that quality assessments will be carried out first, with those bidders meeting the minimum score threshold of 50% then having their pricing assessed.
Each lot will be evaluated separately and the 3 highest scoring tenderers for each lot will be allocated a place on the relevant lot of the closed framework. Suppliers will have the option to tender for any or all of the 8 available lots.
Supply allocation.
For each new requirement, LBS will obtain quotations from the suppliers appointed to the specific lot that the product comes under and the lowest quotation submitted will receive the order.
The total estimated values for each lot over the life of the contract (excluding the extension) are as follows:
Lot 1 (Total) - £2,265,000
Lot 1A - £1,800,000
Lot 1B - £150,000
Lot 1C - £60,000
Lot 1D - £30,000
Lot 1E - £60,000
Lot 1F - £15,000
Lot 1G - £150,000
Lot 2 - £156,000
Lot 3 - £210,000
Lot 4 - £24,000
Lot 5 - £120,000
Lot 6 - £90,000
Lot 7 - £90,000
Lot 8 - £45,000
= £3,000,000
Please see timetable below of relevant dates:
Task/Milestone Date
UK2 - Preliminary Market Engagement 18th Jul 2025.
UK4 - Tender Notice 4th Aug 2025
Last date for tenderers to submit
tender clarification queries 3rd Sep 2025
Tender submission (including COP) 10th Sep 2025
Assessment and evaluation 11th to 26th Sep 2025
UK6 - Contract Award Notice 10th Oct 2025
Standstill (8 working days) 10th to 21st Oct 2025
UK7 - Contract Details Notice 21st Oct 2025
Contract start date 1st Nov 2025
Contract end date 31st Oct 2028
We would be most grateful if you could indicate your interest in this procurement.