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PROCUREMENT OPPORTUNITY

Provision of a Disclosure & Barring Service for Flintshire County Council

Flintshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:08.

Opportunity overview

Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ

Classification

  • CPV75000000 — Administration, defence and social security services
  • CPV79000000 — Business services: law, marketing, consulting, recruitment, printing and security

Lots

  • Lot 1£1

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GSC1001365REQ
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
15 Jun 2030, 23:59

Expected award period

Ends
8 Sept 2025, 23:59

Tender Period

Ends
12 Aug 2025, 12:00

Enquiry period

Ends
5 Aug 2025, 00:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
5 year contract with the option to extend on an annual basis for an additional 3 years. (5+1+1+1)

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Meeting DBS Service and Solution Specification Requirements
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Implementation Plan
Type
quality

Numbers

Entry 1
Number
6
Weight
percentageExact
Criterion 4
Name
Customer Service, Contract / Account Management & Continuity of Service Provision
Type
quality

Numbers

Entry 1
Number
4
Weight
percentageExact
Criterion 5
Name
DBS & DfE Requirements
Type
quality

Numbers

Entry 1
Number
4
Weight
percentageExact
Criterion 6
Name
Technical Support & Customer Helpdesk
Type
quality

Numbers

Entry 1
Number
4
Weight
percentageExact
Criterion 7
Name
Effectiveness of Transferring DBS Forms
Type
quality

Numbers

Entry 1
Number
2
Weight
percentageExact

Contract period

Ends
17 Oct 2030, 23:59
Starts
18 Oct 2025, 00:00
Max Extent Date
17 Oct 2033, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Details can be found within the procurement documentation on Proactis Source to Contract.
Criterion 2
Type
technical
Description
Details can be found within the procurement documentation on Proactis Source to Contract.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
75000000
Scheme
CPV
Description
Administration, defence and social security services
Entry 2
Id
79000000
Scheme
CPV
Description
Business services: law, marketing, consulting, recruitment, printing and security

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
041053-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Jul 2025, 15:58

Planning and budget

No Engagement Notice Rationale
The Authority has not undertaken any preliminary market engagement.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNJC-2356-PCDV
Name
Flintshire County Council

Roles

buyer

Address

Region
UKL23
Country
GB
Locality
Flintshire
Postal Code
CH5 3FF
Country Name
United Kingdom
Street Address
Ty Dewi Sant

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PNJC-2356-PCDV
Scheme
GB-PPON

Contact

Name
Lisa Rainford
Telephone
01824 712194

Recorded locations

  • Buyer location · Flintshire · UKL23 · CH5 3FF · United Kingdom
  • Delivery location · UKL23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056186-2025-07-17T15:58:49+01:00Tender notice on Find a Tender ·