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PROCUREMENT OPPORTUNITY

Children and Communities Grant Tender

Caerphilly County Borough Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:08.

Opportunity overview

Caerphilly County Borough Council’s (CCBC) Children and Communities Grant Programmes (Families First and Early Years) and Caerphilly Children’s Services are looking to commission provider(s) to undertake a number of early intervention support services (as per the six lots) for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families.

Classification

  • CPV85000000 — Health and social work services
  • CPV98000000 — Other community, social and personal services

Lots

  • Targeted Parenting Support 8+ (Families First)£1.5m
  • Wellbeing (Families First)£1.5m
  • Domestic Abuse (Victims) (Families First)£1.5m
  • Perpetrator Support Service (Children’s Services)£515k
  • Community Forum (Early Years)£985k
  • Early Language Development Groups (Early Years and Families First)£600k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2871/25/HS
Status
cancelled
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
https://supplierlive.proactisp2p.com/Account/Login# Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login 2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click "Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk or Hayley Jones jonesh21@caerphilly.gov.uk. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system. ↗
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Expected award period

Ends
8 Dec 2025, 23:59

Tender Period

Ends
16 Oct 2025, 12:00

Communication

Future Notice Date
5 Sept 2025, 23:59

Enquiry period

Ends
9 Oct 2025, 17:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Targeted Parenting Support 8+ (Families First)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17. Parenting plays a central role in relation to outcomes for children. Good quality parenting can help promote resilience, positive self-esteem, and have a positive impact on a child’s learning, outcomes and school. Children who grow up in a nurturing environment where parenting is fair, consistent and structured are also less likely to be exposed to Adverse Childhood Experiences (ACEs) which may detrimentally affect their physical and mental health over the longer term. The Caerphilly Early Years and Childcare Service provide information, advice and support for expectant parents and families with young children aged 0-7 years living in the Caerphilly County borough.As such, the specification outlines parenting support for families with children aged 8 and over. Parenting support for families with children aged 0-7 will be provided by an in-house Early Years team. It is hoped that this will remove the barriers of meeting different criteria and instead offer families support based off their needs and children’s ages. Full details of the lot requirement can be found in the Invitation to Tender (ITT)

Value

Amount
1,500,000
Currency
GBP
Including VAT
1,800,000

Renewal

Description
With the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Price 20% / Quality 80%

Criteria

Criterion 1
Name
Price
Type
price
Description
Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Criterion 2
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: Tender Response 40% Interview 30% Presentation 10%

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the Invitation to tender documents on the esourcing portal
Criterion 2
Type
technical
Description
As set out in the Invitation to tender documents on the esourcing portal
Entry 2
Id
2
Title
Wellbeing (Families First)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Wellbeing Support Service for families living within the CCBC area with children and young people aged 25 and under. Low level mental health, emotional health and wellbeing are issues which play a central role in families’ outcomes. The service must reflect a strengths-based, family centred approach, promoting resilience and voluntary engagement in line with the Welsh Government Families First guidance. Parents who experience poor wellbeing and lower levels of confidence and resilience are more likely to expose their children to Adverse Childhood Experiences (ACEs). Improving families’ wellbeing can help promote resilience, positive self-esteem, and have a positive impact on outcomes for the family. This project will deliver support for families with children and young people aged 25 and under, living within the Caerphilly County Borough Council area, affected by low level mental health, emotional health and wellbeing. Full details can be found in the invitation to tender on the esourcing portal

Value

Amount
1,500,000
Currency
GBP
Including VAT
1,800,000

Renewal

Description
Option to extend for up to a further period of twenty-four (24) months extended on an annual basis

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Price 20% / Quality 80%

Criteria

Criterion 1
Name
Price
Type
price
Description
Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Criterion 2
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
as set out in the invitation to tender
Criterion 2
Type
technical
Description
as set out in the invitation to tender
Entry 3
Id
3
Title
Domestic Abuse (Victims) (Families First)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families First are looking to commission provider(s) to undertake Domestic Abuse Services for children and their families living within the CCBC Council area affected by Domestic Abuse This project will deliver support for families with children and young people aged 25 and under (including antenatally), living within the Caerphilly County Borough Council area, who are victims/survivors of domestic abuse. The Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being referred into the service. The purpose of offering support to those who have suffered domestic abuse is to: • Increase the safety of parents and children through assessment, safety planning and access to specialist services • Provide a safe space for individuals to explore feelings and find the best strategies to deal with their experiences and rebuild their lives • Break the cycle of abuse by increasing understanding of healthy relationships and behaviour in comparison to coercive and abusive behaviour • Reduce the risk of harm by empowering parents to make good decisions for the benefit of themselves and their children, based on improved knowledge and understanding Full details can be found in the Invitation to tender on the esourcing portal

Value

Amount
1,500,000
Currency
GBP
Including VAT
1,800,000

Renewal

Description
Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Price 20% / Quality 80%

Criteria

Criterion 1
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%
Criterion 2
Name
Price
Type
price
Description
Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the initiation to tender
Criterion 2
Type
technical
Description
As set out in the invitation to tender
Entry 4
Id
4
Title
Perpetrator Support Service (Children’s Services)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Social Services are looking to commission a Service Provider to undertake a Perpetrator Support Service for individuals living within the CCBC Council area displaying perpetrator behaviour. Caerphilly Children’s Services wishes to commission a Service Provider to deliver Respect Accredited Domestic Abuse/Violence Perpetrator support Programmes (DAPP/DVPP). This project will provide support for adults who are displaying perpetrator behaviour, increase focus on holding these individuals to account and provide opportunities to change their behaviour based around victim safety. Full details can be found in the invitation to tender on the esourcing portal

Value

Amount
515,000
Currency
GBP
Including VAT
618,000

Renewal

Description
Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Cost 20% / Price 80%

Criteria

Criterion 1
Name
Cost
Type
cost
Description
Cost 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Criterion 2
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
as set out in the invitation to tender
Criterion 2
Type
technical
Description
as set out in the invitation to tender
Entry 5
Id
5
Title
Community Forum (Early Years)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Early Years are looking to commission a provider to undertake a Community Forum service for families living within the CCBC area. The contract will require the following outcomes for families: • Building wellbeing and resilience through improved confidence and sense of belonging • Support families to make the most of their potential, building ambition and encourage learning for life • Development of skills through volunteering opportunities, working with partners and involvement in a wide range of community focused activities • Greater engagement with services and the wider community, including an improved understanding of support available • Timely ‘referrals’ in and out of the project: continued support for families in the community using the hierarchy of support model, with timely conversations with more targeted services if required This list is not exhaustive, and the project will be expected to work with the Service Purchaser to develop appropriate targets, which reflect the evolving nature of the Early Years model. The project will engage with families, parents and carers living in Caerphilly county borough, by establishing and supporting the running of Community Forum groups throughout the borough. Full details are highlighted in the tender documents

Value

Amount
985,000
Currency
GBP
Including VAT
1,182,000

Renewal

Description
Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Price 20% / Cost 80%

Criteria

Criterion 1
Name
Price
Type
price
Description
Price 20% - The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Criterion 2
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10%

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
as set out in the tender documents
Criterion 2
Type
technical
Description
as set out in the tender documents
Entry 6
Id
6
Title
Early Language Development Groups (Early Years and Families First)
Status
cancelled
Has Renewal
Yes
Description
Caerphilly County Borough Council (CCBC) Early Years (Flying Start) and Families First are looking to commission a provider to undertake an Early Language Development service for families living within the CCBC area with Early Years aged children. The service will consist of two key elements: • Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition. • Secondly, the service will deliver the Elklan Let’s Talk with your Baby programme for families with children aged 3-12months. The Service Provider will need to use a range of tools to support key Speech, nguage and Communication messages for families Talk with me | GOV.WALES and strengthen the sustainability of ongoing language acquisition e.g. links to libraries for books, groups, and include activities based on resources readily available to parents in the home or inexpensive / recycled materials. All interventions will need to consider equality implications and include bilingual delivery according to parental need. Full details are in the invitation to tender documents

Value

Amount
600,000
Currency
GBP
Including VAT
720,000

Renewal

Description
Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Cost 20% / Price 80%

Criteria

Criterion 1
Name
Price
Type
price
Description
Price 20% The pricing methodology for this arrangement shall be evaluated on the basis of the total cost for the initial three (3) years
Criterion 2
Name
Quality
Type
quality
Description
Quality 80% The Quality Criteria will be divided into categories consisting of the following sub-criteria and weightings: • Tender Response 40% • Interview 30% • Presentation 10% full details can be found in the ITT

Contract period

Ends
31 Mar 2029, 23:59
Starts
31 Mar 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the tender documentation
Criterion 2
Type
technical
Description
As set out in the tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services
Item 6
Id
6
Related Lot
6

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
055867-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Sept 2025, 15:02
Entry 3
Id
055942-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
11 Sept 2025, 16:24

Planning and budget

Documents

Entry 1
Id
041042-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
17 Jul 2025, 15:46
Entry 2
Id
041245-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
18 Jul 2025, 11:42

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
31 Aug 2025, 23:59
Description
he Provision of children and Communities Grant tender will provide intervention and prevention, improving outcomes for children, young people and families. Families First, Early Years (Flying Start) and Children’s Services will be looking to recommission a number of support services for families across Caerphilly. These will largely be focused on early intervention and prevention, improving outcomes for children, young people and families. The value of this tender will be approx. £1.5million per annum, actual costs will be advertised at the time of tender. There will be a number of service requirements under the overarching arrangement which shall be lotted. Service Providers will be able to tender for one or more lots. The lot details shall be released on the supplier engagement event and detailed in the contract notice and tender documents. The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision of Children and Communities Grant Tender to assist and finalise each service specification. Therefore, the Council is holding a supplier event on Tuesday 29 July 2025 at 14:00 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. All requests must be received by 15:00 hours Friday 25 July 2025. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services. Full details of each service specification(s) shall be issued with the call for competition and fully detailed in the tender documents. The contract commencement date is 01 April 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Helen Sellwood
Telephone
01443863283

Award information

Award 1
Id
1
Status
cancelled
Status Details
Notice issued to cancel a UK4 Notice that contains errors. New Notice being published to rectify errors due to system issues.
Final Status Date
11 Sept 2025, 00:00

Related lots

1
2
3
4
5
6

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05617d-2025-09-11T16:24:03+01:00Pipeline notice on Find a Tender ·