Opportunity overview
The Digital Asset Data Information (DADI) programme is a digital programme of work within the overarching Asset Management Improvement Portfolio, with a whole life focus on how the Environment Agency as an owner-operator will digitally create, maintain and operate its asset estate in the future. As part of the DADI programme, the Strategic File Management (SFM) project underpins the Agency’s ambition to be recognised as a world-class Asset Management (AM) organisation. The SFM goal is to deliver a solution for the management of the Environment Agency’s AM files which will be based on standardised and governed processes and include the supporting technological capability to carry out these processes. The desired solution will ensure that documentation relevant to an asset’s entire lifecycle is effectively managed and can be retrieved and accessed by a wide range of users in a number of formats. The business objectives of this procurement are as follows: • Implement a compliant, centralised file management system. • Create a single source of truth supporting the entire asset lifecycle. • Enable accurate, trusted Business Intelligence. • Achieve ISO19650 and ISO55000 compliance. • Improve file accessibility, storage, sharing, and user experience. • Enhanced data governance and risk mitigation (e.g., reduced security and legal risks). • Reduced inefficiencies, such as duplication and process waste. • Ensure connectivity and interoperability with other Asset Management systems to support efficient sharing and consistency of asset information. • Support carbon reduction and improved sustainability through streamlined practices. • Provide the option for other Defra Group Bodies (https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs) and other UK "Paying Agencies" to utilise the contract. The purpose of this notice is for DEFRA (on behalf of the EA) to make known that a Further Competition is being conducted via a Competitive Flexible procedure for Procurement of Enterprise Asset Management Common Data Environment (CDE). Additional Information: The budget for the initial term (five (5) years) is at a total of £3.7m (ex VAT) with the total contract value expected to be up to a total cost of £6.5m (ex VAT) during the overall maximum 10-year term (5+2+2+1), which includes the cost of implementation, delivery of the Service, and Exit and Transition. The contract value is an estimate only. The contract value estimate will be dependent upon whether an extension (in part or in whole) is enacted, whether any optional services (in part or in whole) are enacted, the extent of any contract changes, and the indices used to index prices. Suppliers can access this by visiting https://defra-family.force.com/s/Welcome – this will require signing up to the Atamis system and following the instructions within the Portal.
Classification
- CPV72000000 — IT services: consulting, software development, Internet and support
- CPV72317000 — Data storage services
- CPV72322000 — Data management services
Lots
- Lot 1£6.5m
Documents and notices
- Tender notice on Find a TenderOpen source ↗
- This Bidder Pack is issued in accordance with the provisions of the Procurement Act 2023. All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the regulations and guidelines set forth in the Procurement Act 2023. Bidders are required to comply with the Act’s stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This first part, The Core Requirements, provides details of the General Requirements, Government Transparency Agenda and Government Priorities.Open source ↗
- This procurement is being carried out by Defra group Commercial in accordance with the Competitive Tendering Procedure as set out in the Procurement Act 2023 on behalf of the Environment Agency (EA). All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the Procurement Act 2023. Bidders are required to comply with the Act’s stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This, the second part, the Procurement Specific Requirements, provides details of the Specification Requirements, Terms and Conditions of Contract, Evaluation Methodology, Procurement Timetable and Definitions.Open source ↗