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PROCUREMENT OPPORTUNITY

Southampton Early Advice and Support (SEAS) Service

Southampton City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:07.

Opportunity overview

The Southampton Early Advice & Support (SEAS) service aims to transform early intervention and preventative health & care services in the city by adopting a community-focused, integrated approach. This aligns with national policies and local strategies, emphasizing collaboration among the voluntary sector, adult social care, children's social care, the NHS and other partners to improve health outcomes and reduce crisis-driven care. Delivery of this service will require development of an alliance between key voluntary sector organisations as well as a 10-year commitment from all partners to work together and integrate working arrangements. Key areas of focus within SEAS will be support for unpaid carers, Special Educational Needs & Disabilities (SEND), advice & information for children & young people, flexible direct support to meet different population needs as well as advice and navigation in relation to adult social care, welfare & benefits, immigration, employment & fuel poverty. Over the contract lifetime the scope is expected to expand with SEAS becoming the first consideration for commissioning any new community-based preventative services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SOUTHAMPTON VOLUNTARY SERVICES

Matched by number
Published award value
£8m
Awarded
22 Dec 2025
Award ID
1
Status
pending
Identifier
GB-COH 03515397
Location
Southampton, UKJ32, SO14 1NW, United Kingdom

Classification

  • CPV85000000 — Health and social work services

Lots

  • Lot 1£8m

Documents and notices

  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Planned procurement notice on Find a TenderOpen source ↗
  • Planned procurement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Please see attached the market engagement Question and Answer document from the event held on 5th August 2025- please direct any further questions about this procurement to Procurement@southampton.gov.ukOpen source ↗
  • Please see attached the market engagement presentation from the event held on 5th August 2025- please direct any further questions about this procurement to Procurement@southampton.gov.ukOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SCC-ICU-0077
Status
complete
Published risks
Potential Suppliers are advised that a known-unknown risk relating to local government reorganisation may affect this contract during its term. At present, the details of the reorganisation are not confirmed. However, the Council reserves the right to adjust the geographical coverage, scale, and scope of the contract to reflect any changes arising from this reorganisation.
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
24 Oct 2025, 14:00

Procedure

Features
Stage 1 Invite to Participate Stage 2 Dialogue Stage 3 Tender High level Stage 3 evaluation criteria has been published in the procurement documents with banded weightings. These will be refined for the commencement of Stage 3.
Is Accelerated
Yes
Accelerated Rationale
Light touch contract

Amendments

Entry 1
Id
055954-2025
Description
This Notice is being amended to advise that the estimated date of publication of Stage One: Conditions of Participation will now be 29th September 2025

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
9 Feb 2026, 23:59

Communication

Future Notice Date
29 Sept 2025, 23:59

Enquiry period

Ends
22 Oct 2025, 14:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
8,000,000
Currency
GBP
Including VAT
9,600,000

Renewal

Description
Plus 2 years, Plus 2 years

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
The weighting for the Pricing is to be decided by Stage 3 and will be between 0-30%. This is outlined in the Invite to Participate Documentation

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
The weighting for the Pricing is to be decided by Stage 3 and will be between 70-100%. This is outlined in the Invite to Participate Documentation

Numbers

Entry 1
Number
90
Weight
percentageExact

Contract period

Ends
31 Mar 2033, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2037, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
The Conditions of Participation are set out in the PSQ which can be obtained in the Proactis e-tendering portal.
Criterion 2
Type
technical
Description
The Conditions of Participation are set out in the PSQ which can be obtained in the Proactis e-tendering portal.
Criterion 3
Description
Potential suppliers will be assessed on a series of Pass/Fail questions in the Procurement Specific Questionnaire. Any Potential Supplier who passes all criterion shall be shortlisted and invited to Stage 2 (dialogue) and subsequently, stage 3 (invitation to tender).
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ32
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ32
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ32
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Published documents

Entry 1
Id
A-4165
Format
application/pdf
Description
Please see attached the market engagement Question and Answer document from the event held on 5th August 2025- please direct any further questions about this procurement to Procurement@southampton.gov.uk
Document Type
biddingDocuments
Entry 2
Id
A-4166
Format
application/vnd.openxmlformats-officedocument.presentationml.presentation
Description
Please see attached the market engagement presentation from the event held on 5th August 2025- please direct any further questions about this procurement to Procurement@southampton.gov.uk
Document Type
biddingDocuments
Entry 3
Id
future
Document Type
biddingDocuments
Access Details
Additional responses to Questions will be uploaded via this Notice before the tendering period. Further documentation relating to this Procurement during the tendering period will be published on the Proactis Supplier Portal: https://supplierlive.proactisp2p.com/Account/Login
Entry 4
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 5
Id
065993-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 Oct 2025, 15:30

Planning and budget

Documents

Entry 1
Id
040602-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
16 Jul 2025, 15:36
Entry 2
Id
047504-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
11 Aug 2025, 09:30
Entry 3
Id
055954-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
11 Sept 2025, 16:40

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
1 Sept 2025, 23:59
Description
About SEAS: The SEAS service will focus on delivering preventative and high-quality Information, Advice, Guidance and direct support to reduce demand on formal children's and adult's social care services. The service will prioritise early intervention, promoting independence, addressing social isolation, for example among older adults (65+) and carers. Key areas of focus within SEAS will be support for unpaid carers, Special Educational Needs & Disabilities (SEND), advice & information for children & young people, flexible direct support to meet different population needs as well as advice and navigation in relation to adult social care, welfare & benefits, immigration & asylum, employment rights & fuel poverty. The key objectives of SEAS: • Embedding services within emerging models for neighbourhood hubs - making advice and support more accessible and community-led. • Strengthening multi-agency collaboration - aligning Southampton City Council, Adult Social Care, Children's Social Care, NHS Integrated Neighbourhood Working (INW), Public Health, and the VCSE sector. • Ensuring financial sustainability - shifting resources from crisis response to preventative services. • Supporting vulnerable communities, including carers, people at risk of social isolation and fuel poverty. • Maintaining and building on the expertise within local communities and the voluntary sector - recognising the important role of the sector, the challenges it faces and bringing in new investment where possible to boost the local offer. Indicative Procurement Details: • Estimated Annual Contract Value: £2.4m • Procurement Process: This procurement will be conducted under the Procurement Act 2023, subject to the commencement of the new regulations. • Eligibility: Open to organisations capable of delivering a Lead Provider Partnership Model. The model should consider including Voluntary, Community Groups, Social Enterprise, and Registered Charities (VCSE) collaboration. Additional information Market Engagement: The Council is committed to negotiating with potential providers to refine the service specification and approach. Providers are invited to: • Participate in a market engagement session to discuss service design and delivery. A session has been arranged for Tuesday 5th August 2025, from 1.30-3.30pm at the Civic Centre in Southampton. To register your interest in attending this event and receive further details of the venue please email: procurement@southampton.gov.uk There is a limit of two attendees per organisation. When registering your interest by email, please provide the name of your organisation, names of your attendees, and the primary reason for your interest in this event. Please also advise if there are any additional or accessibility requirements for your attendance. Important Notice: This notice is issued solely for information and planning purposes. It does not constitute a call for competition, nor does it commit Southampton City Council to any particular procurement process or contract award.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCGN-2413-RBTX
Name
Southampton City Council

Roles

buyer

Address

Region
UKJ32
Country
GB
Locality
Southampton
Postal Code
SO14 7LY
Country Name
United Kingdom
Street Address
Civic Centre, Civic Centre Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCGN-2413-RBTX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-03403982
Name
COBALT SYSTEMS LTD

Roles

tenderer

Address

Region
UKD62
Country
GB
Locality
Wardle
Postal Code
CW5 6HT
Country Name
United Kingdom
Street Address
Spitfire Road

Details

Vcse
No
Scale
sme

Identifier

Id
03403982
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PGTC-9867-WHHY
Scheme
GB-PPON
Organisation 3
Id
GB-COH-03515397
Name
SOUTHAMPTON VOLUNTARY SERVICES

Roles

supplier
tenderer

Address

Region
UKJ32
Country
GB
Locality
Southampton
Postal Code
SO14 1NW
Country Name
United Kingdom
Street Address
Voluntary Action Centre, Kingsland Square, St Mary Street

Details

Vcse
Yes
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
03515397
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRMM-5834-LTTN
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
22 Dec 2025, 00:00
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
23 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Value

Amount
8,000,000
Currency
GBP
Including VAT
9,600,000

Renewal

Description
Two potential extensions on a 24 month, by 24 month basis

Documents

Entry 1
Id
086510-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
30 Dec 2025, 17:38

Suppliers

Supplier 1
Id
GB-COH-03515397
Name
SOUTHAMPTON VOLUNTARY SERVICES

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
15 Jan 2026, 23:59

Related lots

1

Contract period

Ends
31 Mar 2033, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2037, 23:59

Standstill Period

Ends
12 Jan 2026, 23:59

Recorded locations

  • Buyer location · Southampton · UKJ32 · SO14 7LY · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ32 · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-056086-2025-12-30T17:38:04ZPreliminary market engagement notice on Find a Tender ·