Wokingham Party in the Park

Opportunity overview

Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. The event will be on Elms Field in Wokingham on Saturday 6th June 2026. Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. Further detail on the requirements can be found in the brief and other associated documentation.

Classification

CPV79952000 — Event services
CPV79953000 — Festival organisation services

Lots

Lot 1£77.4k

Documents and notices

Procurement termination notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
Background, brief and specification for the Party in the ParkOpen source ↗
Map of the event siteOpen source ↗
The Invitation to Tender to be completedOpen source ↗
Contractor H&S Questionnaire to be completedOpen source ↗
Example of the Events ContractOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: ocds-h6vhtk-056082
Status: complete
Above Threshold: No
Procurement Method: open
Main Procurement Category: services
How to submit: Tenders can be submitted to tenders@wokingham-tc.gov.uk or via post. Please see details in the attached documentation. www.wokingham-tc.gov.uk
Procurement Method Details: Below threshold - open competition

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Tender Period

Ends: 22 Aug 2025, 12:00

Enquiry period

Ends: 15 Aug 2025, 12:00

Submission terms

Electronic Submission Policy: allowed

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme: GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1

Id: 1
Status: complete
Has Renewal: Yes

Value

Amount: 77,400
Currency: GBP
Including VAT: 92,880

Renewal

Description: Contract length 1 year with potential to extend a further two years. For Party in the Park in 2026, 27 and 28. Extensions at the decision of the contracting organisation as soon as possible post the event and as per the conditions of extension with the contract. Example contract included in the documentation.

Suitability

Sme: Yes

Award criteria

Description: Decision will be made by the Arts and Culture Committee. The following criteria will be considered when making the award decision: * Alignment with the scope of works * Price *Experience in putting on similar events *Evidence of H&S needs * Alignment to Wokingham Town Council's Key Principles

Contract period

Ends: 7 Jun 2026, 23:59
Starts: 1 Oct 2025, 00:00
Max Extent Date: 7 Jun 2028, 23:59

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UK
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 79952000
Scheme: CPV
Description: Event services

Entry 2

Id: 79953000
Scheme: CPV
Description: Festival organisation services

Published documents

Entry 1

Id: A-3127
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-3127 ↗
Format: application/pdf
Description: Background, brief and specification for the Party in the Park
Document Type: biddingDocuments

Entry 2

Id: A-3128
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-3128 ↗
Format: application/pdf
Description: Map of the event site
Document Type: biddingDocuments

Entry 3

Id: A-3129
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-3129 ↗
Format: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description: The Invitation to Tender to be completed
Document Type: biddingDocuments

Entry 4

Id: A-3130
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-3130 ↗
Format: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description: Contractor H&S Questionnaire to be completed
Document Type: biddingDocuments

Entry 5

Id: A-3131
Url: https://www.find-tender.service.gov.uk/Notice/Attachment/A-3131 ↗
Format: application/msword
Description: Example of the Events Contract
Document Type: biddingDocuments

Entry 6

Id: 040597-2025
Url: https://www.find-tender.service.gov.uk/Notice/040597-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 16 Jul 2025, 15:32

Entry 7

Id: 054502-2025
Url: https://www.find-tender.service.gov.uk/Notice/054502-2025 ↗
Format: text/html
Notice Type: UK12
Description: Procurement termination notice on Find a Tender
Document Type: tenderCancellationNotice
Published: 8 Sept 2025, 09:22

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PWQG-9981-CZYG
Name: Wokingham Town Council

Roles

buyer

Address

Region: UKJ11
Country: GB
Locality: Wokingham
Postal Code: RG40 1AS
Country Name: United Kingdom
Street Address: Town Hall, Market Place

Details

Url: https://www.wokingham-tc.gov.uk ↗

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Identifier

Id: PWQG-9981-CZYG
Scheme: GB-PPON

Contact

Name: Gemma Cumming
Email: artsandculture@wokingham-tc.gov.uk

Award information

Award 1

Id: 1
Status: cancelled
Status Details: Incorrect tender opportunity was selected (below threshold rather than above threshold) by the awarding body and a decision has been made to re-issue the tender opportunity.
Final Status Date: 8 Sept 2025, 00:00

Related lots

Recorded locations

Buyer location · Wokingham · UKJ11 · RG40 1AS · United Kingdom
Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-056082-2025-09-08T09:22:14+01:00Tender notice on Find a Tender · 8 Sept 2025, 09:22