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PROCUREMENT OPPORTUNITY

Data Extraction

HM Land Registry · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 11:37.

Opportunity overview

As part of a strategic decision to improve application quality, HM Land Registry (HMLR) are looking to introduce new standards for when an application can be accepted. Applications to HMLR often contain simple administrative errors meaning we need to request additional information, we are aiming to design these out through validation. The result should be an improved experience for our customers, including a faster, more responsive service from HMLR. HMLR aim to implement validation on submission of an application, applying multiple checks to both digital data and data contained in documents, only accepting the order when it is valid and correct. The data contained in our documents can be a mixture of typed and handwritten text. A typical document may be typed but contain a wet signature, for example a mortgage or transfer deed. Documents can be a mix of templated HMLR documents, for example a transfer (TR1) and documents which do not follow a templated HMLR format such as a mortgage deed (Charge). HMLR are now seeking to procure a Data Extraction solution via a Competitive Flexible Procedure. To register: 1: Go to https://atamis-3446.my.site.com/login - sign up if you don't have an account 2: Go to 'Find Opportunities' 3. Search for 'Data Extraction (C2171)' 4. Click 'Register Interest' If you have already registered, sign in https://atamis-3446.my.site.com/login to access this opportunity. We look forward to receiving your Tender.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72212313 — Optical-character-recognition (OCR) software development services
  • CPV72300000 — Data services

Lots

  • Lot 1£9.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HMLR701053
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Submission are to be made via https://atamis-3446.my.site.com/login

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement will be conducted using a five-stage approach under the Competitive Flexible Procedure. This approach is designed to assess both the quality of the Bidders proposed solutions and their ability to deliver the required outcomes in practise. Stage 1 – Conditions of Participation Stage 2 – Initial Tender Stage Stage 3 – Technical Stage Stage 4 – (optional) Negotiation Stage Stage 5 - Award Stage (Final Tender)

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
29 May 2026, 12:00

Enquiry period

Ends
20 May 2026, 17:00

Expected award period

Ends
9 Nov 2026, 23:59

Contract terms

Financial Terms
Within thirty (30) days beginning with the day on which an invoice is received by the Buyer

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
11,400,000
Amount
9,500,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical Merit
Description
Weighted as follows: Accuracy and Confidence Scoring 15% Data Extraction Response Times 15% Volume Handling and Fluctuation Management 15% Data Transfer and Error Handling 15% Implementation Plan 15% Continuous Improvement 10% Security Access and Controls 3% Security Design 3% Secure Cyber Operations 3% Security Incident Response 3% AI Technologies 3%

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Price 40%

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value
Description
Social Value MAC 6c: Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2029, 23:59
Max Extent Date
29 Nov 2031, 23:59

Renewal

Description
Two (2) one (1) year extension periods

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 2
Scheme
CPV
Id
72212313
Description
Optical-character-recognition (OCR) software development services
Entry 3
Scheme
CPV
Id
72300000
Description
Data services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
040381-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
1 May 2026, 11:01
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
HM Land Registry
Id
GB-PPON-PDZV-7449-YCMT

Identifier

Scheme
GB-PPON
Id
PDZV-7449-YCMT

Address

Street Address
Trafalgar House, 1 Bedford Park
Locality
Croydon
Postal Code
CR0 2AQ
Country
GB
Country Name
United Kingdom
Region
UKI62

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Croydon · UKI62 · CR0 2AQ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 040381-2026Tender notice on Find a Tender ·