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PROCUREMENT OPPORTUNITY

Exacom - Idox Software Ltd

Bedford Borough Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:48.

Opportunity overview

Waiver - Product Reasons Exacom is the electronic planning data base system designed to record, monitor and report Section 106 planning obligations (financial and non financial) The Council has had a previous agreed contract with Idox to supply Exacom to the Planning Service up until April 2025. This waiver is to extend the contract for a further 3 years, given the work, training and data that has already been inputted into the system and is critical for the day to day recording, monitoring and reporting of S106 obligations which can run into millions of pounds. To migrate this to a different system, would not be cost efficient both in terms of time and finance.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Idox Software Ltd

Matched by number
Contract value
£33.4k
Awarded
Not supplied
Contract signed
8 Jun 2025
Including VAT
£40.1k
Award ID
1
Status
active
Identifier
GB-COH 02933889
Location
Woking, UKJ25, GU21 5SB, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C BBC EN 06824
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLCV-4616-VTHL
Name
Bedford Borough Council

Roles

buyer

Address

Region
UKH24
Country
GB
Locality
Bedford
Postal Code
MK42 9AP
Country Name
United Kingdom
Street Address
Borough Hall, Cauldwell Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PLCV-4616-VTHL
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02933889
Name
Idox Software Ltd

Roles

supplier

Address

Region
UKJ25
Country
GB
Locality
Woking
Postal Code
GU21 5SB
Country Name
United Kingdom
Street Address
Unit 5, Woking 8, Forsyth Road

Details

Vcse
No
Scale
sme

Identifier

Id
02933889
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH24
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Suppliers

Supplier 1
Id
GB-COH-02933889
Name
Idox Software Ltd

Related lots

1

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
9 Jun 2025, 00:00
Above Threshold
No

Value

Amount
33,435.41
Currency
GBP
Including VAT
40,122.49

Period

Ends
31 Mar 2028, 23:59
Starts
10 Jun 2025, 00:00

Documents

Entry 1
Id
039708-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
14 Jul 2025, 15:45

Recorded locations

  • Buyer location · Bedford · UKH24 · MK42 9AP · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055ece-2025-07-14T15:45:15+01:00Contract details notice on Find a Tender ·