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PROCUREMENT OPPORTUNITY

Cleaning Void Properties

GREENSQUAREACCORD LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:51.

Opportunity overview

Cleaning Void Properties - This contract is to appoint suppliers to assist with deep cleans, occasional emergency cleans, and help manage peaks in workload. The scope of works is to ensure that our properties and areas we are responsible for will be thoroughly cleaned ready for occupation. Contract for 3+2 years and split by two Lots (West Midlands and South West).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

AAFD SERVICES LTD

Matched by number
Shared published award value
£388.9k
Awarded
25 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 11162184
Location
Coalville, UKF22, LE67 3QU, United Kingdom

KS CLEANING SOLUTIONS LTD

Matched by number
Shared published award value
£388.9k
Awarded
25 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 10958431
Location
Chippenham, UKK15, SN15 3RS, United Kingdom

Classification

  • CPV90910000 — Cleaning services

Lots

  • Lot 1 - Locality 1£520.8k
  • Lot 2 - Locality 2£520.8k
  • Lot 3 - Locality 3£312.5k
  • Lot 4 - Locality 4£312.5k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
499
Status
complete
Published risks
Please refer to document ITT499 Invitation to Tender for risks to contract performance.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Maximum Lots Bid Per Supplier
2
Maximum Lots Awarded Per Supplier
2

Award criteria

Description
Described in the IT document.

Recurrence

Dates

Entry 1
Starts
2 May 2030, 00:59

Expected award period

Ends
9 Sept 2025, 00:59

Tender Period

Ends
15 Aug 2025, 19:00

Contract terms

Financial Terms
30 days. Supplier to make applications for payment invoicing via GreenSquareAccord's housing management system.

Enquiry period

Ends
8 Aug 2025, 19:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1 - Locality 1
Status
complete
Has Renewal
Yes
Description
Void Cleaning West Midlands. Covering Wolverhampton, Walsall, Shropshire, Telford, Staffordshire, Lichfield and surrounding areas.

Value

Amount
520,834
Currency
GBP
Including VAT
625,000

Renewal

Description
Option to extend by two 12 month periods by agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Contract period

Ends
20 Oct 2028, 00:59
Starts
20 Oct 2025, 01:00
Max Extent Date
20 Oct 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in the ITT.
Criterion 2
Type
technical
Description
As detailed in the ITT.
Entry 2
Id
LOT-0002
Title
Lot 2 - Locality 2
Status
active
Has Renewal
Yes
Description
Void Cleaning West Midlands. Covering Birmingham, Dudley, Sandwell, Coventry, Redditch, Herefordshire and surrounding areas.

Value

Amount
520,833
Currency
GBP
Including VAT
625,000

Renewal

Description
Option to extend by two 12 month periods by agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Contract period

Ends
20 Oct 2028, 00:59
Starts
20 Oct 2025, 01:00
Max Extent Date
20 Oct 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in the ITT.
Criterion 2
Type
technical
Description
As detailed in the ITT.
Entry 3
Id
LOT-0003
Title
Lot 3 - Locality 3
Status
active
Has Renewal
Yes
Description
Void Cleaning South West. Covering Oxfordshire, Gloucestershire, Swindon, Stroud and surrounding areas.

Value

Amount
312,500
Currency
GBP
Including VAT
375,000

Renewal

Description
Option to extend by two 12 month periods by agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Contract period

Ends
20 Oct 2028, 00:59
Starts
20 Oct 2025, 01:00
Max Extent Date
20 Oct 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in the ITT.
Criterion 2
Type
technical
Description
As detailed in the ITT.
Entry 4
Id
LOT-0004
Title
Lot 4 - Locality 4
Status
active
Has Renewal
Yes
Description
Void Cleaning South West. Covering Wiltshire and surrounding areas.

Value

Amount
312,500
Currency
GBP
Including VAT
375,000

Renewal

Description
Option to extend by two 12 month periods by agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Quality and Technical Merit 60% and Price 40%. Please refer to ITT499 for full details of the award criteria.

Contract period

Ends
20 Oct 2028, 00:59
Starts
20 Oct 2025, 01:00
Max Extent Date
20 Oct 2030, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in the ITT.
Criterion 2
Type
technical
Description
As detailed in the ITT.

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG39
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKG38
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKG2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG31
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKG37
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKG33
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 3
Id
LOT-0003
Related Lot
LOT-0003

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ14
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK13
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKK14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services
Item 4
Id
LOT-0004
Related Lot
LOT-0004

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK15
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Published documents

Entry 1
Id
L-1
Description
GreenSquareAccord's procurement portal In-tend.
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
039517-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Jul 2025, 10:59

Planning and budget

No Engagement Notice Rationale
Pipeline Notice and PME Notice - ocds-h6vhtk-050e94

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RS027052
Name
GREENSQUAREACCORD LIMITED

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B1 2JB
Country Name
United Kingdom
Street Address
Second Floor, 10 Brindleyplace

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RS027052
Scheme
GB-COH

Contact

Name
Stewart Gayden

Additional Identifiers

Entry 1
Id
PPDT-5615-BGVM
Scheme
GB-PPON
Organisation 2
Id
GB-COH-11162184
Name
AAFD SERVICES LTD

Roles

supplier

Address

Region
UKF22
Country
GB
Locality
Coalville
Postal Code
LE67 3QU
Country Name
United Kingdom
Street Address
1a Melbourne Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
11162184
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PGBH-4916-LWWJ
Scheme
GB-PPON
Organisation 3
Id
GB-COH-10958431
Name
KS CLEANING SOLUTIONS LTD

Roles

supplier

Address

Region
UKK15
Country
GB
Locality
Chippenham
Postal Code
SN15 3RS
Country Name
United Kingdom
Street Address
Unit 20 Forest Gate

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
10958431
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVMR-1534-JVJV
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
26 Sept 2025, 00:00
Title
Void Cleaning
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
29 Sept 2025, 00:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90910000
Scheme
CPV
Description
Cleaning services

Value

Amount
388,875
Currency
GBP
Including VAT
466,650

Renewal

Description
Three year contract with option to extend by two further 12 month periods.

Documents

Entry 1
Id
061375-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
1 Oct 2025, 14:26
Entry 2
Id
061529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
2 Oct 2025, 09:05

Suppliers

Supplier 1
Id
GB-COH-11162184
Name
AAFD SERVICES LTD
Supplier 2
Id
GB-COH-10958431
Name
KS CLEANING SOLUTIONS LTD

Amendments

Entry 1
Id
061529-2025
Description
Additional Awarded Supplier Added

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
29 Oct 2025, 23:59

Related lots

LOT-0001

Contract period

Ends
9 Nov 2028, 23:59
Starts
10 Nov 2025, 00:00
Max Extent Date
9 Nov 2030, 23:59

Standstill Period

Ends
10 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Void Cleaning Services
Status
active
Award ID
1
Date Signed
7 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
421,253
Currency
GBP
Including VAT
505,504

Period

Ends
9 Nov 2028, 23:59
Starts
10 Nov 2025, 00:00
Max Extent Date
9 Nov 2030, 23:59

Renewal

Description
Three year contract with option to extend by two further 12 month periods subject to performance and agreement by both parties.

Documents

Entry 1
Id
080530-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
8 Dec 2025, 11:47

Agreed Metrics

Entry 1
Id
1
Title
Compliance with specification

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Void cleaning completed within three working days and emergency attendance within guidelines

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Defects, snagging, call backs, returns

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Site personnel adequately trained and certified and adhering to RAMS

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · Birmingham · UKG31 · B1 2JB · United Kingdom
  • Delivery location · UKG1 · United Kingdom
  • Delivery location · UKG2 · United Kingdom
  • Delivery location · UKG31 · United Kingdom
  • Delivery location · UKG33 · United Kingdom
  • Delivery location · UKG37 · United Kingdom
  • Delivery location · UKG38 · United Kingdom
  • Delivery location · UKG39 · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKJ14 · United Kingdom
  • Delivery location · UKK13 · United Kingdom
  • Delivery location · UKK14 · United Kingdom
  • Delivery location · UKK15 · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055e41-2025-12-08T11:47:58ZTender notice on Find a Tender ·