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PROCUREMENT OPPORTUNITY

Servicing and Maintenance of Building Management Systems

THE UNIVERSITY OF CHICHESTER · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:51.

Opportunity overview

The University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems. The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other Managed' properties. It should be noted that the University operates a non-smoking policy. Current Service Operations The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University Access Arrangements Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations. Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit. A full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7. These documents should be read and understood.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SAUNDERS SPECIALISED SERVICES LIMITED

Match pending…
Shared published award value
£48.1k
Awarded
14 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Location
Littlehampton, UKJ27, BN17 7RN, United Kingdom

SAUNDERS SPECIALISED SERVICES LIMITED

Match pending…
Shared published award value
£48.1k
Awarded
14 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Location
Littlehampton, UKJ27, BN17 7RN, United Kingdom

Classification

  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations

Lots

  • Lot 1£40.5k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TND-0001135
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at https://help.chi.ac.uk/tenders
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
041727-2025
Description
Amended question in main tender document to relate to this specific project.
Entry 2
Id
042861-2025
Description
Corrected submission date

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
14 Aug 2025, 10:00

Enquiry period

Ends
7 Aug 2025, 16:00

Submission terms

Electronic Submission Policy
allowed

Other Requirements

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
40,500

Renewal

Description
An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Coherence and clarity to the University's requirement
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Organisational experience and capability
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Name
Health & Safety
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Name
Compliance with the Social Value Model
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Name
Costs
Type
cost

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
30 Sept 2028, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ27
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ27
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ27
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations

Published documents

Entry 1
Id
L-1
Description
The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at https://help.chi.ac.uk/tenders
Document Type
technicalSpecifications
Entry 2
Id
A-3008
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Main Tender Document including Appendix 1 and 2
Document Type
biddingDocuments
Entry 3
Id
A-3009
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Description
Appendix 3 - Schedule of BMS Systems
Document Type
biddingDocuments
Entry 4
Id
A-3010
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Appendix 4 - Proposed Contract
Document Type
biddingDocuments
Entry 5
Id
A-3011
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Appendix 5 - Schedule and SLAs
Document Type
biddingDocuments
Entry 6
Id
A-3012
Format
application/pdf
Description
Appendix 6 - Maintenance documents of Automatic Control Valves and Actuators
Document Type
biddingDocuments
Entry 7
Id
A-3013
Format
application/pdf
Description
Appendix 7 - Maintenance documents of Optimisers Compensators
Document Type
biddingDocuments
Entry 8
Id
039509-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Jul 2025, 10:44
Entry 9
Id
A-3273
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Main tender document including Appendix 1 and 2
Document Type
biddingDocuments
Entry 10
Id
041727-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
21 Jul 2025, 15:41
Entry 11
Id
042861-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Jul 2025, 15:28

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-04740553
Name
THE UNIVERSITY OF CHICHESTER

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Chichester
Postal Code
PO19 6PE
Country Name
United Kingdom
Street Address
Bishop Otter Campus

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
04740553
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PPPG-3697-WRBH
Scheme
GB-PPON
Organisation 2
Id
GB-FTS-160889
Name
SAUNDERS SPECIALISED SERVICES LIMITED

Roles

supplier

Address

Region
UKJ27
Country
GB
Locality
Littlehampton
Postal Code
BN17 7RN
Country Name
United Kingdom
Street Address
Unit 7 Minster Court, Courtwick Lane, Wick

Details

Vcse
No
Scale
sme

Contact

Organisation 3
Id
GB-FTS-162717
Name
SAUNDERS SPECIALISED SERVICES LIMITED

Roles

supplier

Address

Region
UKJ27
Country
GB
Locality
Littlehampton
Postal Code
BN17 7RN
Country Name
United Kingdom
Street Address
Unit 7 Minster Court, Courtwick Lane

Details

Vcse
No
Scale
sme

Contact

Award information

Award 1
Id
1
Date
15 Sept 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ27
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ27
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations

Value

Currency
GBP
Including VAT
48,078

Renewal

Description
An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.

Documents

Entry 1
Id
056635-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
15 Sept 2025, 15:28

Suppliers

Supplier 1
Id
GB-FTS-160889
Name
SAUNDERS SPECIALISED SERVICES LIMITED
Supplier 2
Id
GB-FTS-162717
Name
SAUNDERS SPECIALISED SERVICES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Oct 2025, 23:59

Related lots

1

Contract period

Ends
30 Sept 2028, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
1 Oct 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Currency
GBP
Including VAT
48,078

Period

Ends
30 Sept 2028, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2030, 23:59

Renewal

Description
An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.

Documents

Entry 1
Id
061417-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
1 Oct 2025, 15:18

Recorded locations

  • Buyer location · Chichester · UKJ27 · PO19 6PE · United Kingdom
  • Delivery location · UKJ27 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055e39-2025-10-01T15:18:44+01:00Tender notice on Find a Tender ·