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PROCUREMENT OPPORTUNITY

Period Dignity Products Framework

Carmarthenshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:59.

Opportunity overview

THIS IS NOT A TENDER OPPORTUNITY Carmarthenshire County Council have established a framework to deliver its Period Dignity Programme to communities and schools across the region. The Period Dignity programme aims to ensure there is a dignified way of accessing free of charge period products for those who menstruate within education and those from low-income households in Carmarthenshire local authority area in the most practical and dignified way possible. The framework will cover the supply and distribution of period products for community and school settings. It will also cover a Period Dignity Home Pack service within secondary schools. This procurement is subject to funding provided by the Welsh Government. Accordingly, there is a risk that the value of the grant may increase, decrease, or be withdrawn entirely on an annual basis. Any potential extension to the contract will be reviewed annually, subject to the continued availability of funding. In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Newhall Janitorial Ltd

Match pending…
Published award value
£200k
Awarded
31 Oct 2025
Award ID
1
Status
active
Identifier
GB-PPON PLYM-7734-NXZN
Location
Cardiff, UKL22, CF11 8BS, United Kingdom

Eco Hygiene Care Ltd

Match pending…
Published award value
£360k
Awarded
31 Oct 2025
Award ID
2
Status
active
Identifier
GB-PPON PNVX-5139-DYLL
Location
Bristol, UKK11, BS1 6BN, United Kingdom

Classification

  • CPV33700000 — Personal care products

Lots

  • Supply and Distribution of Period Products£200k
  • Home Packs Delivery Service£360k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-055de6
Status
complete
Published risks
As per the Invitation to Tender
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_60107 As this is an Open procedure, Tenderers must ensure that all PQQ and Lot Specific ITT questions are fully responded to. The following PQQ Project codes may further assist you in locating the opportunities: PQQ Code: pqq_33725 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant PQQ or ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 368 4850/ Fax: 020 7080 0480 Tenders or Requests to Participate must be sent to: Official name: www.etenderwales.bravosolution.co.uk Postal Address: Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel. Business Wales are available to provide tendering support. Further details of the types of support available from Business Wales can be found on https://businesswales.gov.wales/topics-and-guidance/tendering-and-supply-chain
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
Tenders may be submitted for one or both Lots. Where more than one Lot may be awarded to the same Tenderer, the Council reserves the right to award contracts combining both Lots. Tenderers must ensure that they have the capacity to deliver should they select more than one Lot.
Maximum Lots Bid Per Supplier
1
Maximum Lots Awarded Per Supplier
1

Recurrence

Dates

Entry 1
Starts
12 Nov 2025, 23:59

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
As per invitation to tender
Maximum Participants
2

Expected award period

Ends
29 Oct 2025, 23:59

Tender Period

Ends
21 Oct 2025, 14:00

Communication

Future Notice Date
1 Sept 2025, 23:59

Contract terms

Financial Terms
As per the Invitation to Tender

Enquiry period

Ends
17 Oct 2025, 14:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Title
Supply and Distribution of Period Products
Status
complete
Has Options
Yes
Has Renewal
Yes
Description
The Council wishes to commission a Supplier/s to supply and deliver Period Dignity products to its 12 secondary schools. For Lot 1 (Supply and Distribution of Period Products), the Contract shall commence on 1 April 2026 (‘the Commencement Date’). The first drawdown under this Contract shall be required during the first week of May 2026.

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Options

Description
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal

Description
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per the Invitation to Tender
Criterion 2
Type
technical
Description
As per the Invitation to Tender
Entry 2
Id
2
Title
Home Packs Delivery Service
Status
complete
Has Options
Yes
Has Renewal
Yes
Description
The Council is seeking a supplier to provide a secure online platform which will allow the parent and/or guardian (on behalf of the young person) to be able to select the items they require and have it delivered discreetly to their home. For Lot 2 (Home Packs Delivery Service), the Contract shall commence on 14 November 2025 ('the Commencement Date'). The platform shall be fully ready for issuance to secondary schools by the first week of January 2026.

Value

Amount
360,000
Currency
GBP
Including VAT
432,000

Options

Description
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal

Description
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per the invitation to Tender
Criterion 2
Type
technical
Description
As per the invitation to Tender

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
058232-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Sept 2025, 16:09

Planning and budget

Documents

Entry 1
Id
039377-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
11 Jul 2025, 15:41

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
9 Aug 2025, 23:59
Description
The purpose of this early market engagement exercise is to - 1. Inform potential providers about this upcoming opportunity 2. Shape and improve product and service specification 3. Gauge supplier interest 4. Understand market 5. Promote innovation We would like to invite interested parties to email Bureau at bureau@carmarthenshire.gov.uk for further information.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PTVL-7854-TMRZ
Name
Carmarthenshire County Council

Roles

buyer

Address

Region
UKL14
Country
GB
Locality
Carmarthen
Postal Code
SA31 1JP
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PTVL-7854-TMRZ
Scheme
GB-PPON

Contact

Name
Abigail Rees
Telephone
01269590216
Organisation 2
Id
GB-PPON-PNVX-5139-DYLL
Name
Eco Hygiene Care Ltd

Roles

supplier

Address

Region
UKK11
Country
GB
Locality
Bristol
Postal Code
BS1 6BN
Country Name
United Kingdom
Street Address
10 Victoria Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PNVX-5139-DYLL
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PLYM-7734-NXZN
Name
Newhall Janitorial Ltd

Roles

supplier

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF11 8BS
Country Name
United Kingdom
Street Address
Holden Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PLYM-7734-NXZN
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
31 Oct 2025, 00:00
Title
Lot 1 Supply and Distribution of Period Products
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
31 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Options

Description
In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.

Renewal

Description
Annual extension based on availability of funding and performance

Documents

Entry 1
Id
070092-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
31 Oct 2025, 13:02

Suppliers

Supplier 1
Id
GB-PPON-PLYM-7734-NXZN
Name
Newhall Janitorial Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
11 Nov 2025, 23:59

Related lots

1

Contract period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Standstill Period

Ends
11 Nov 2025, 23:59
Award 2
Id
2
Date
31 Oct 2025, 00:00
Title
Lot 2 Home Packs Delivery Service
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
31 Oct 2025, 00:00

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
33700000
Scheme
CPV
Description
Personal care products

Value

Amount
360,000
Currency
GBP
Including VAT
431,999

Options

Description
In accordance with Schedule 8 of the Procurement Act 2023, this contract may be modified to provide for the supply of additional goods or services based on agreed tendered prices.

Renewal

Description
Annual extensions based on performance and available funding

Documents

Entry 1
Id
070092-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
31 Oct 2025, 13:02

Suppliers

Supplier 1
Id
GB-PPON-PNVX-5139-DYLL
Name
Eco Hygiene Care Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
11 Nov 2025, 23:59

Related lots

2

Contract period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Standstill Period

Ends
11 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Lot 1 Supply and Distribution of Period Products
Status
active
Award ID
1
Date Signed
12 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
200,000
Currency
GBP
Including VAT
239,999.99

Period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Options

Description
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal

Description
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Documents

Entry 1
Id
074288-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Nov 2025, 10:34
Entry 2
Id
2
Title
Lot 2 Home Packs Delivery Service
Status
active
Award ID
2
Date Signed
12 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
360,000
Currency
GBP
Including VAT
431,999

Period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2029, 23:59

Options

Description
The Council may ask the Supplier for additional products, which have not been listed in this Specification but are within the scope of Period Dignity products. These products may be subject to additional charges and are offered at the Supplier’s discretion but within the original scope of the contract. In addition, the Council will require ad-hoc top-up orders at various locations during the Contract.

Renewal

Description
The Framework Agreement shall be for a period of up to 4 years in 12 month increments subject to available funding / budget, satisfactory performance, and agreement by all parties. Please note, the option to extend this Framework Agreement is purely speculative with no guarantees and is entirely dependent on issues beyond the Council’s control.

Documents

Entry 1
Id
074288-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Nov 2025, 10:34

Recorded locations

  • Buyer location · Carmarthen · UKL14 · SA31 1JP · United Kingdom
  • Delivery location · UKL14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055de6-2025-11-17T10:34:19ZPreliminary market engagement notice on Find a Tender ·