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PROCUREMENT OPPORTUNITY

Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

the Education Authority · Contract details notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 16:58.

Opportunity overview

The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

BURKE SYSTEMS & SOLUTIONS LIMITED

Match pending…
Shared contract value
£19.5m
Awarded
Not supplied
Contract signed
27 Feb 2026
Including VAT
£23.4m
Suppliers
One of 5 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH NI620043
Location
Belfast, UKN06, BT7 2JA, United Kingdom

CALVERT OFFICE EQUIPMENT LIMITED

Matched by number
Shared contract value
£19.5m
Awarded
Not supplied
Contract signed
27 Feb 2026
Including VAT
£23.4m
Suppliers
One of 5 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH NI006103
Location
Belfast, UKN06, BT5 5HU, United Kingdom

Konica Minolta Business Solutions (UK) Limited

Matched by number
Shared contract value
£19.5m
Awarded
Not supplied
Contract signed
27 Feb 2026
Including VAT
£23.4m
Suppliers
One of 5 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 01132885
Location
Basildon, UKH37, SS14 3AR, United Kingdom

QLC SOLUTIONS LIMITED

Matched by number
Shared contract value
£19.5m
Awarded
Not supplied
Contract signed
27 Feb 2026
Including VAT
£23.4m
Suppliers
One of 5 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH NI608607
Location
Craigavon, UKN07, BT62 1BU, United Kingdom

RICOH UK LIMITED

Matched by number
Shared contract value
£19.5m
Awarded
Not supplied
Contract signed
27 Feb 2026
Including VAT
£23.4m
Suppliers
One of 5 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 01271033
Location
Northampton, UKF24, NN4 7RG, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ICT-25-012
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Type
closed
Description
The customer may utilise the framework through use of the call off route or via mini competition. The use of the Direct Call-Off option or the Mini Competition option will be at the client's discretion. These routes are outlined below: • Direct Call-Off - This option is open to schools, where the schools needs can be met by tender pricing. Schools will buy directly from the framework based on the information and product pricing provided by each supplier in their tender bid. This means that the Schools would select products based on the information provided that is the closest match to their operational requirements. • Mini Competition - In line with school's requirements, there may be the need to run mini-competitions within this Framework Agreement utilising a desktop assessment of costs based on framework prices submitted. Mini Competitions will be evaluated based on cost and will be awarded under the same terms and conditions.

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
the Education Authority
Id
GB-PPON-PPHJ-6982-JPXY

Identifier

Scheme
GB-PPON
Id
PPHJ-6982-JPXY

Address

Street Address
40 Academy Street
Locality
Belfast
Postal Code
BT1 2NQ
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
QLC SOLUTIONS LIMITED
Id
GB-COH-NI608607

Identifier

Scheme
GB-COH
Id
NI608607

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PZYC-4198-DQLX

Address

Street Address
192 - 202 Obins Street
Locality
Craigavon
Postal Code
BT62 1BU
Country
GB
Country Name
United Kingdom
Region
UKN07

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 3
Name
RICOH UK LIMITED
Id
GB-COH-01271033

Identifier

Scheme
GB-COH
Id
01271033

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMHC-4165-CBLG

Address

Street Address
900 Pavilion Drive
Locality
Northampton
Postal Code
NN4 7RG
Country
GB
Country Name
United Kingdom
Region
UKF24

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 4
Name
Konica Minolta Business Solutions (UK) Limited
Id
GB-COH-01132885

Identifier

Scheme
GB-COH
Id
01132885

Address

Street Address
Konica House Miles Gray Road
Locality
Basildon
Postal Code
SS14 3AR
Country
GB
Country Name
United Kingdom
Region
UKH37

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 5
Name
BURKE SYSTEMS & SOLUTIONS LIMITED
Id
GB-COH-NI620043

Identifier

Scheme
GB-COH
Id
NI620043

Address

Street Address
Unit 28 Ormeau Business Park
Locality
Belfast
Postal Code
BT7 2JA
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No
Organisation 6
Name
CALVERT OFFICE EQUIPMENT LIMITED
Id
GB-COH-NI006103

Identifier

Scheme
GB-COH
Id
NI006103

Address

Street Address
20 Orby Link
Locality
Belfast
Postal Code
BT5 5HU
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 2
Scheme
CPV
Id
79800000
Description
Printing and related services

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-NI608607
Name
QLC SOLUTIONS LIMITED
Supplier 2
Id
GB-COH-01271033
Name
RICOH UK LIMITED
Supplier 3
Id
GB-COH-01132885
Name
Konica Minolta Business Solutions (UK) Limited
Supplier 4
Id
GB-COH-NI620043
Name
BURKE SYSTEMS & SOLUTIONS LIMITED
Supplier 5
Id
GB-COH-NI006103
Name
CALVERT OFFICE EQUIPMENT LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Above Threshold
Yes
Date Signed
27 Feb 2026, 00:00

Period

Starts
1 Mar 2026, 00:00
Ends
28 Feb 2030, 23:59

Value

Including VAT
23,400,000
Amount
19,500,000
Currency
GBP

Documents

Entry 1
Id
025003-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
19 Mar 2026, 10:26
Format
text/html

Recorded locations

  • Buyer location · Belfast · UKN06 · BT1 2NQ · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 002143-2026Tender notice on Find a Tender ·
  2. 010619-2026Contract award notice on Find a Tender ·
  3. 025003-2026Contract details notice on Find a Tender ·