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PROCUREMENT OPPORTUNITY

ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

the Education Authority · compiled

Tender information last checkedLast checked 30 Sept 2026, 05:37.

Opportunity overview

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools across Northern Ireland

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CALVERT OFFICE EQUIPMENT LTD

Match pending…
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
8 Jul 2025
Suppliers
One of 3 awarded suppliers
Award ID
038569-2025-1
Status
active
Location
Belfast, UKN, BT5 5HU, United Kingdom

QLC SOLUTIONS LTD

Match pending…
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
8 Jul 2025
Suppliers
One of 3 awarded suppliers
Award ID
038569-2025-1
Status
active
Location
Belfast, UKN, United Kingdom

XEROX UK LTD

Matched by normalised name
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
8 Jul 2025
Suppliers
One of 3 awarded suppliers
Award ID
038569-2025-1
Status
active
Location
Uxbridge, UK, United Kingdom

CALVERT OFFICE EQUIPMENT LTD

Match pending…
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
21 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
042284-2025-ICT-20-001-1
Status
active
Location
Belfast, UKN, United Kingdom

CALVERT OFFICE EQUIPMENT LTD

Match pending…
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
21 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
042284-2025-ICT-20-001-1
Status
active
Location
Belfast, UKN, BT17 0PT, United Kingdom

QLC SOLUTIONS LTD

Match pending…
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
21 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
042284-2025-ICT-20-001-1
Status
active
Location
Belfast, UKN, United Kingdom

XEROX UK LTD

Matched by normalised name
Shared contract value
£20.3m
Awarded
Not supplied
Contract signed
21 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
042284-2025-ICT-20-001-1
Status
active
Location
Uxbridge, UK, United Kingdom

Classification

  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages

Lots

  • Supply and Maintenance of Multi-Functional Devices and Photocopiers for SchoolsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-055bf1
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
It would appear that Regulation 72(1)(b) would apply under the circumstances. The Regulation states: (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor— (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract; For this particular modification, (i) EA requires continuity of service from the Contractors until a replacement contract has been procured. EA cannot swap out the technology already installed by the contractors until a new contract is in place. Plus (ii) the value of the modification is 30% of the original contract value.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Classification

Id
30000000
Scheme
CPV
Description
Office and computing machinery, equipment and supplies except furniture and software packages

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

Contract period

Duration In Days
1,440

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Entry 2
Region
UKN

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-84187
Name
the Education Authority

Roles

buyer

Address

Region
UK
Locality
Belfast
Postal Code
BT1 2NQ
Country Name
United Kingdom
Street Address
40 Academy Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
the Education Authority

Contact

Organisation 2
Id
GB-FTS-153841
Name
CALVERT OFFICE EQUIPMENT LTD

Roles

supplier

Address

Region
UKN
Locality
Belfast
Postal Code
BT5 5HU
Country Name
United Kingdom
Street Address
20 Orby Link

Details

Scale
sme

Identifier

Legal Name
CALVERT OFFICE EQUIPMENT LTD

Contact

Organisation 3
Id
GB-FTS-122816
Name
QLC SOLUTIONS LTD

Roles

supplier

Address

Region
UKN
Locality
Belfast
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
QLC SOLUTIONS LTD

Contact

Organisation 4
Id
GB-FTS-122817
Name
XEROX UK LTD

Roles

supplier

Address

Region
UK
Locality
Uxbridge
Country Name
United Kingdom

Details

Scale
large

Identifier

Legal Name
XEROX UK LTD

Contact

Organisation 5
Id
GB-FTS-3185
Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Organisation 6
Id
GB-FTS-155366
Name
CALVERT OFFICE EQUIPMENT LTD

Roles

supplier

Address

Region
UKN
Locality
Belfast
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
CALVERT OFFICE EQUIPMENT LTD

Contact

Organisation 7
Id
GB-FTS-155367
Name
CALVERT OFFICE EQUIPMENT LTD

Roles

supplier

Address

Region
UKN
Locality
Belfast
Postal Code
BT17 0PT
Country Name
United Kingdom
Street Address
69

Details

Scale
sme

Identifier

Legal Name
CALVERT OFFICE EQUIPMENT LTD

Contact

Award information

Award 1
Id
038569-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153841
Name
CALVERT OFFICE EQUIPMENT LTD
Supplier 2
Id
GB-FTS-122816
Name
QLC SOLUTIONS LTD
Supplier 3
Id
GB-FTS-122817
Name
XEROX UK LTD

Related lots

1
Award 2
Id
042284-2025-ICT-20-001-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-155366
Name
CALVERT OFFICE EQUIPMENT LTD
Supplier 2
Id
GB-FTS-122816
Name
QLC SOLUTIONS LTD
Supplier 3
Id
GB-FTS-122817
Name
XEROX UK LTD
Supplier 4
Id
GB-FTS-155367
Name
CALVERT OFFICE EQUIPMENT LTD

Related lots

1

Contracts and changes

Entry 1
Id
038569-2025-1
Status
active
Award ID
038569-2025-1
Date Signed
9 Jul 2025, 00:00

Value

Amount
20,300,000
Currency
GBP
Entry 2
Id
042284-2025-ICT-20-001-1
Status
active
Award ID
042284-2025-ICT-20-001-1
Date Signed
22 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Classification

Id
30000000
Scheme
CPV
Description
Office and computing machinery, equipment and supplies except furniture and software packages

Delivery locations

Entry 1
Region
UKN

Value

Amount
20,300,000
Currency
GBP

Period

Duration In Days
1,440

Amendments

Entry 1
Id
1
Rationale
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: It would appear that Regulation 72(1)(b) would apply under the circumstances. The Regulation states: (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor— (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract; For this particular modification, (i) EA requires continuity of service from the Contractors until a replacement contract has been procured. EA cannot swap out the technology already installed by the contractors until a new contract is in place. Plus (ii) the value of the modification is 30% of the original contract value. A Pre Market Engagement Notice for the procurement of a new framework has been published and can be accessed via the following link: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6034936
Description
Contract previously modified with new end date of 31st August 2025 and value of £15,950,000.00. Contract term now modified to end date of 31st January 2026 and value increased by 30% to £20,300,000.00.

Recorded locations

  • Buyer location · Belfast · UK · BT1 2NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055bf1-2025-07-23T10:54:37+01:00compiled ·