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PROCUREMENT OPPORTUNITY

Extension of Contract for the provision of a Patient Administration System and Electronic Patient System

ROYAL FREE LONDON NHS FOUNDATION TRUST · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:30.

Opportunity overview

The Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract under the Public Contracts Regulations 2006 ("ASCC Framework"). The Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract. The call-off contract therefore expires on 27th June 2025. The services cover the Trust's needs in both acute and community provision settings. The Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for up to a further 2 years in 1 year increments.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SYSTEM C HEALTHCARE LIMITED

Matched by number
Published award value
£3.5m
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 01754990
Location
Stratford-Upon-Avon, UKG13, CV37 6NT, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-055b56
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The Trust is intending to commence a procurement during 2025 in order to award a longterm successor contract for the provision of a patient administration system and electronic patient system. The Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the procurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PZMT-9686-GJMP
Name
ROYAL FREE LONDON NHS FOUNDATION TRUST

Roles

buyer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
NW3 2QG
Country Name
United Kingdom
Street Address
Pond Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PZMT-9686-GJMP
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-01754990
Name
SYSTEM C HEALTHCARE LIMITED

Roles

supplier

Address

Region
UKG13
Country
GB
Locality
Stratford-Upon-Avon
Postal Code
CV37 6NT
Country Name
United Kingdom
Street Address
Arden Court

Details

Vcse
No
Scale
large

Identifier

Id
01754990
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDBZ-2559-MBVW
Scheme
GB-PPON

Award information

Award 1
Id
1
Title
Extension of Contract for the provision of a Patient Administration System and Electronic Patient System
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
3,505,850
Currency
GBP
Including VAT
4,111,370.4

Renewal

Description
The Trust is intending to commence a procurement during 2025 in order to award a long term successor contract for the provision of a patient administration system and electronic patient system. The extensions are in place primarily to allow for any extended period of mobilisation and transition that might be required as a result of that procurement.

Documents

Entry 1
Id
038324-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
8 Jul 2025, 15:40

Suppliers

Supplier 1
Id
GB-COH-01754990
Name
SYSTEM C HEALTHCARE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
9 Jul 2025, 23:59

Related lots

1

Contract period

Ends
27 Jun 2028, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
27 Jun 2030, 23:59

Recorded locations

  • Buyer location · London · UKI31 · NW3 2QG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055b56-2025-07-08T15:40:44+01:00Transparency notice on Find a Tender ·