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PROCUREMENT OPPORTUNITY

712648450 - Provision of a MOD School Management Information System (MIS) - UK7

Ministry of Defence · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:34.

Opportunity overview

Purpose To provide all MOD schools and settings with a secure web-delivered management information system (MIS). Objectives To provide all MOD schools/settings from Early Years through to sixth form, with a Management Information System (MIS) suitable for the educational phase of each school. The system must accommodate the Schools’ overseas circumstances including differing time zones when recording pupil information and attendance. Access to training and help desk support across all Schools/settings, roles and time zones. Delivery of staff training covering all modules with a focus on functionality and exploitation of MIS available throughout contract in various, accessible forms. The Requirement is for a twenty-four (24) month contract with a two (2) x twelve (12) month option periods. It is required to be fully operational by 01 Apr 2026, as such there is the need for a Transition Phase between 01 Jan 2026 until 31 March 2026 alongside the current incumbent, to include training and support with migration. The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Successful Supplier as having working partnership with them in time for transition, from 01 Jan 2026.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Bromcom Computers PLC

Matched by number
Published award value
£291.7k
Awarded
3 Nov 2025
Award ID
1
Status
pending
Identifier
GB-COH 02040690
Location
Bromley, UKI61, BR2 9JG, United Kingdom

Bromcom Computers PLC

Matched by number
Contract value
£291.7k
Awarded
Not supplied
Contract signed
20 Nov 2025
Including VAT
£350k
Award ID
2
Status
active
Identifier
GB-COH 02040690
Location
Bromley, UKI61, BR2 9JG, United Kingdom

Classification

  • CPV48190000 — Educational software package

Lots

  • Lot 1£291.7k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
712648450
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
8 Aug 2025, 23:59

Procedure

Features
Stage 1 - PSQ Submissions and Evaluation Stage 2 - Compliant Suppliers from Stage 1 will be invited to Tender. The Tendering process will consist of: 1. Technical Stage 1: Technical Response (inc. Social Value) 2. Combined Commercial (inc Price) and Technical Evaluation. The Authority reserves the right to invoke a 2nd Technical Stage. 3. Technical Stage 2: Demonstration of MIS If invoked, the highest ranking (compliant and in-budget) Supplier will be invited to demonstrate their MIS offering via a one (1) Hour Microsoft Teams Meeting. This demonstration will provide an opportunity to showcase and substantiate the claims outlined in tender submissions. The Authority reserves the right to amend the technical scores following the demonstration. Should the scores be amended, and the amended scores change the outcome of the Combined Commercial and Technical Evaluation, the second ranking Supplier shall be invited to demonstrate, and so forth.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

No Lots Division Rationale
The future data collection across all MOD Schools is to come from one supplier to ensure data is combined in to one analytical piece. Currently, data and analysis is kept separate across the two different systems and standards between all schools cannot be compared nor standardised. DCS must ensure performance and progress across all schools can be directly compared and be able to quickly identify issues. Having one system will also achieve cost saving measures as only one piece of software will be required. Additionally, staffing capacity within DCS means they do not have the resourcing to conduct the combining of two strands of analytical info.

Recurrence

Dates

Entry 1
Starts
1 Mar 2029, 23:59

Expected award period

Ends
30 Sept 2025, 23:59

Contract terms

Financial Terms
Payments will be made via the Contracting, Purchasing and Finance (CP&F) system / EXOSTAR.  Payment to be made in the form of quarterly milestone payments, paid within 30 days of invoice received when the service, training and support has been received to an acceptable standard.

Enquiry period

Ends
18 Jul 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
291,666.67
Currency
GBP
Including VAT
350,000

Options

Description
To implement an additional virtual school.

Renewal

Description
two (2) x twelve (12) month option periods.

Second Stage

Minimum Candidates
1

Suitability

Sme
Yes

Award criteria

Weighting Description
Best Technically Affordable Tender

Criteria

Criterion 1
Name
Mandatory Criteria
Type
quality
Criterion 2
Name
Technical Response (inc. Social Value)
Type
quality
Criterion 3
Name
Price (Total to deliver requirement)
Type
price
Description
Any tenders over budget will be deemed to be non-compliant.

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Mar 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Supplier as having working partnership with them in time for transition, from 01 Jan 2026 (TBC). You will be asked in the PSQ to confirm you are prepared to ensure your MIS can interface with the SQA.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
48190000
Scheme
CPV
Description
Educational software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
via the DSP Opportunity
Entry 3
Id
A-2807
Format
application/octet-stream
Description
Statement of Requirement
Document Type
biddingDocuments
Entry 4
Id
038035-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
7 Jul 2025, 17:32

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHVX-4316-ZVGZ
Name
Ministry of Defence

Roles

buyer

Address

Region
UKJ36
Country
GB
Locality
Andover
Postal Code
SP11 8HT
Country Name
United Kingdom
Street Address
Army HQ, Blenheim Building, Marlborough Lines, Monxton Road,

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHVX-4316-ZVGZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02040690
Name
Bromcom Computers PLC

Roles

supplier

Address

Region
UKI61
Country
GB
Locality
Bromley
Postal Code
BR2 9JG
Country Name
United Kingdom
Street Address
Rutland House, 44 Masons Hill,

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02040690
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
3 Nov 2025, 00:00
Title
712648450 - Provision of a MOD School Management Information System (MIS)
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
3 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48190000
Scheme
CPV
Description
Educational software package

Value

Amount
291,666.67
Currency
GBP
Including VAT
350,000

Options

Description
To implement an additional virtual school.

Renewal

Description
two (2) x twelve (12) month option periods.

Documents

Entry 1
Id
070443-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Nov 2025, 13:17

Suppliers

Supplier 1
Id
GB-COH-02040690
Name
Bromcom Computers PLC

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
13 Nov 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Mar 2030, 23:59

Standstill Period

Ends
12 Nov 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48190000
Scheme
CPV
Description
Educational software package

Suppliers

Supplier 1
Id
GB-COH-02040690
Name
Bromcom Computers PLC

Related lots

1

Contracts and changes

Entry 1
Id
2
Status
active
Award ID
2
Date Signed
20 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
291,666.67
Currency
GBP
Including VAT
350,000

Period

Ends
31 Mar 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Mar 2030, 23:59

Options

Description
To implement an additional virtual school. To purchase additional SMS Packages.

Renewal

Description
2 x 12 month option periods.

Documents

Entry 1
Id
081940-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
11 Dec 2025, 12:30

Agreed Metrics

Entry 1
Id
1
Title
Service Delivery - Helpdesk support
Description
Performance statistics against SLAs and stakeholder feedback.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Service delivery - performance and contract management
Description
Availability and engagement of a dedicated SPOC. Availability and accessibility of report and information to manage performance.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Service delivery
Description
Statistics on outages and recording of incidents relating to loss of data. Response incidents where data has been lost, including attempts to recover data. Planned outages are delivered within Bromcom’s standing weekday maintenance window between 22:00 and 23:00 UK time. No separate notice is required for activity within this window. Any planned activity outside the window or expected to exceed one hour will be notified at least 48 hours in advance.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 4
Id
4
Title
Service Delivery - Statutory data requirements
Description
Ability to complete statutory returns without issues.
Entry 5
Id
5
Title
Social Value
Description
Bromcom will deliver structured employment and training opportunities for young people who face barriers to work, particularly those leaving education or at risk of becoming NEET. Delivery will be through the Bromcom Work Placement Scheme, offering 12-week structured placements in digital and technology disciplines, combining mentoring, technical learning, and employability skills development. The scheme will be promoted through partnerships with schools, colleges, and employability programmes, prioritising participants from disadvantaged or underrepresented backgrounds.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · Andover · UKJ36 · SP11 8HT · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055ab2-2025-12-11T12:30:57ZTender notice on Find a Tender ·