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PROCUREMENT OPPORTUNITY

Ayrshire College Finance System

Ayrshire College · compiled

Tender information last checkedLast checked 30 Sept 2026, 05:32.

Opportunity overview

This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's finance system for 4 years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Symmetry Ltd

Matched by exact name
Contract value
£304k
Awarded
Not supplied
Contract signed
2 Jun 2025
Award ID
037735-2025-1
Status
active
Location
Bristol, UKK1, BS20 0DH, United Kingdom

Symmetry Ltd

Matched by exact name
Contract value
£410k
Awarded
Not supplied
Contract signed
12 Aug 2025
Award ID
053176-2025-1
Status
active
Location
Bristol, UKK1, BS20 0DH, United Kingdom

Classification

  • CPV72261000 — Software support services

Lots

  • This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's financial software system for 4 years.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2025-EX-12
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The College requires to replace its current finance system. The College established a Finance System Implementation Group with the remit to review the various procurement options open to it, noting that there is a balance to be struck between value for money (overall cost of new system) and the technical capacity of the replacement system. Whilst the various procurement options open to the College do provide a route to market, the Group considered that the indicative costs of the proposed suppliers were cost prohibitive given the current financial challenges facing the organisation. The Group also undertook a market testing exercise considering other potential suppliers and their ability to deliver on similar projects. The Group has concluded that when taking into account both value for money, technical specification and ability to deliver on similar projects that Symmetry Ltd will provide the most economically advantageous outcome for the College. The College therefore proposes to award the contract for the supply of the new finance system to Symmetry.

Covered By

GPA

Legal basis

Id
32014L0023
Scheme
CELEX

Classification

Id
72261000
Scheme
CPV
Description
Software support services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's financial software system for 4 years.

Award criteria

Criteria

Criterion 1
Name
Technical
Criterion 2
Name
Commercial

Contract period

Duration In Days
1,440

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Ayrshire College - Kilmarnock

Delivery locations

Entry 1
Region
UKM93
Entry 2
Region
UKM93

Additional Classifications

Entry 1
Id
72261000
Scheme
CPV
Description
Software support services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-41961
Name
Ayrshire College

Roles

buyer

Address

Region
UKM93
Locality
Kilmarnock
Postal Code
KA1 3HY
Country Name
United Kingdom
Street Address
Main Campus, Hill Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
Ayrshire College

Contact

Name
Alan Ritchie
Fax Number
+44 1563538182
Telephone
+44 1563523501
Organisation 2
Id
GB-FTS-111730
Name
Symmetry Ltd

Roles

supplier

Address

Region
UKK1
Locality
Bristol
Postal Code
BS20 0DH
Country Name
United Kingdom
Street Address
7-11 Lodway, The Old Brewery Business Park, Pill

Details

Scale
large

Identifier

Legal Name
Symmetry Ltd

Contact

Telephone
+44 01179006262
Organisation 3
Id
GB-FTS-153573
Name
Kilmarnock Sheriff Court and Justice of the Peace

Roles

reviewBody

Address

Locality
Kilmarnock
Postal Code
KA1 1ED
Country Name
United Kingdom
Street Address
Marnock Street

Identifier

Legal Name
Kilmarnock Sheriff Court and Justice of the Peace

Award information

Award 1
Id
037735-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-111730
Name
Symmetry Ltd

Related lots

1
Award 2
Id
053176-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-111730
Name
Symmetry Ltd

Related lots

1

Contracts and changes

Entry 1
Id
037735-2025-1
Status
active
Award ID
037735-2025-1
Date Signed
3 Jun 2025, 00:00

Value

Amount
304,000
Currency
GBP
Entry 2
Id
053176-2025-1
Status
active
Award ID
053176-2025-1
Date Signed
13 Aug 2025, 00:00

Value

Amount
410,000
Currency
GBP

Recorded locations

  • Buyer location · Kilmarnock · UKM93 · KA1 3HY · United Kingdom
  • Delivery location · UKM93

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0559d8-2025-09-02T14:01:35+01:00compiled ·