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PROCUREMENT OPPORTUNITY

Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone

Education Authority · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:26.

Opportunity overview

The aim of this procurement is to put in place a lotted contract for EA fleet to have maintenance and repairs services for all EA Vehicles within the Belfast and East Tyrone area. EA have the statutory responsibility for the safe and comfortable transportation of pupils to and from school, therefore the maintaining of EA fleet is of the upmost importance. The EA holds a Bus Operator License and has a mandatory requirement to complete planned maintenance inspections every 12 weeks in addition to on-going defect repairs and annual PSV.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

D & H Motors Ltd

Match pending…
Shared published award value
£5m
Awarded
16 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PCBD-8551-QYBQ
Location
Belfast, UKN06, BT3 9BP, United Kingdom

D and H Motors Lts

Matched by number
Shared published award value
£5m
Awarded
16 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH NI605346
Location
Belfast, UKN06, BT3 9BP, United Kingdom

LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTD

Matched by number
Shared published award value
£2.5m
Awarded
16 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH NI037334
Location
Dungannon, UKN0B, BT71 5BP, United Kingdom

Loughshore Autos Ltd

Match pending…
Shared published award value
£2.5m
Awarded
16 Sept 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
active
Identifier
GB-PPON PXCW-7879-ZLQR
Location
Dungannon, UKN0B, BT71 5BP, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment
  • CPV50113000 — Repair and maintenance services of buses

Lots

  • Belfast£2.5m
  • East Tyrone£2.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TRN-24-014
Status
complete
Published risks
The Buyer cannot guarantee any particular level of business (volumes) within the Contract Potential risk of value exceeding esitmate due to more than anticipated volumes of vehicle maintenance being required. Potential risk of replacement contract not being awarded prior to end of this contract.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award criteria

Description
N/A

Expected award period

Ends
19 Sept 2025, 23:59

Tender Period

Ends
4 Aug 2025, 15:00

Contract terms

Financial Terms
As Per Tender Documents

Enquiry period

Ends
28 Jul 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Belfast
Status
complete
Has Renewal
Yes
Description
Provision of Vehicle Maintenance and Repairs Services for Belfast

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Renewal

Description
The option to extend for a further 2 periods of 24 months each.

Suitability

Sme
Yes

Award criteria

Weighting Description
As detailed in Tender Documents.

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
40
Criterion 2
Name
Quantitative Criteria
Type
price
Description
60

Contract period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
N/A
Criterion 2
Type
technical
Description
N/A
Entry 2
Id
2
Title
East Tyrone
Status
complete
Has Renewal
Yes
Description
Provision of Vehicle Maintenance and Repairs Services for East Tyrone

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Renewal

Description
The option to extend for a further 2 periods of 24 months each.

Suitability

Sme
Yes

Award criteria

Weighting Description
As detailed in Tender Documents.

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
40
Criterion 2
Name
Quantitative Criteria
Type
price
Description
60

Contract period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
N/A
Criterion 2
Type
technical
Description
N/A

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 2
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 3
Id
50113000
Scheme
CPV
Description
Repair and maintenance services of buses
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 2
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 3
Id
50113000
Scheme
CPV
Description
Repair and maintenance services of buses

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
037551-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Jul 2025, 16:20

Planning and budget

No Engagement Notice Rationale
Pre-Market Engagement was carried out under PCR 2015.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPHJ-6982-JPXY
Name
Education Authority

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT1 2NQ
Country Name
United Kingdom
Street Address
Academy Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PPHJ-6982-JPXY
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-NI629565
Name
THOMAS MCCREA & CO LTD

Roles

tenderer

Address

Region
UKN0D
Country
GB
Locality
Newtownabbey
Postal Code
BT36 4TL
Country Name
United Kingdom
Street Address
12 Ballyrobert Road

Details

Vcse
No
Scale
sme

Identifier

Id
NI629565
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PJDT-1771-VWMN
Scheme
GB-PPON
Organisation 3
Id
GB-COH-NI643580
Name
HAJ GROUP (N.I.) LIMITED

Roles

tenderer

Address

Region
UKN0B
Country
GB
Locality
Magherafelt
Postal Code
BT45 8LD
Country Name
United Kingdom
Street Address
3 Ballyscullion Road

Details

Vcse
No
Scale
sme

Identifier

Id
NI643580
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PNXD-8516-BXYD
Scheme
GB-PPON
Organisation 4
Id
GB-COH-NI602733
Name
ROCKMOUNT VEHICLE MAINTENANCE LIMITED

Roles

tenderer

Address

Region
UKN0D
Country
GB
Locality
Newtownabbey
Postal Code
BT36 4RF
Country Name
United Kingdom
Street Address
607 Antrim Road

Details

Vcse
No
Scale
sme

Identifier

Id
NI602733
Scheme
GB-COH

Additional Identifiers

Entry 1
Id
PQYY-1164-RXRV
Scheme
GB-PPON
Organisation 5
Id
GB-COH-NI605346
Name
D and H Motors Lts

Roles

supplier
tenderer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9BP
Country Name
United Kingdom
Street Address
2-10 Duncrue Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI605346
Scheme
GB-COH

Contact

Organisation 6
Id
GB-COH-NI037334
Name
LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTD

Roles

supplier

Address

Region
UKN0B
Country
GB
Locality
Dungannon
Postal Code
BT71 5BP
Country Name
United Kingdom
Street Address
40 Killycanavan Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI037334
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXCW-7879-ZLQR
Scheme
GB-PPON
Organisation 7
Id
GB-PPON-PCBD-8551-QYBQ
Name
D & H Motors Ltd

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9BP
Country Name
United Kingdom
Street Address
2-10 Duncrue Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PCBD-8551-QYBQ
Scheme
GB-PPON

Contact

Organisation 8
Id
GB-PPON-PXCW-7879-ZLQR
Name
Loughshore Autos Ltd

Roles

supplier

Address

Region
UKN0B
Country
GB
Locality
Dungannon
Postal Code
BT71 5BP
Country Name
United Kingdom
Street Address
40 Killycanavan Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PXCW-7879-ZLQR
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
17 Sept 2025, 00:00
Title
TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN0
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50110000
Scheme
CPV
Description
Repair and maintenance services of motor vehicles and associated equipment
Entry 2
Id
50111000
Scheme
CPV
Description
Fleet management, repair and maintenance services

Value

Amount
5,000,000
Currency
GBP
Including VAT
6,000,000

Renewal

Description
Option to extend for a further 2 periods of 24 months each.

Documents

Entry 1
Id
057687-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Sept 2025, 12:27

Suppliers

Supplier 1
Id
GB-COH-NI605346
Name
D and H Motors Lts
Supplier 2
Id
GB-PPON-PCBD-8551-QYBQ
Name
D & H Motors Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Sept 2025, 23:59

Related lots

1

Contract period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2031, 23:59

Standstill Period

Ends
29 Sept 2025, 23:59
Award 2
Id
2
Date
17 Sept 2025, 00:00
Title
TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Sept 2025, 00:00

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50110000
Scheme
CPV
Description
Repair and maintenance services of motor vehicles and associated equipment

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Renewal

Description
Option to extend for a further 2 periods of 24 months each.

Documents

Entry 1
Id
057687-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Sept 2025, 12:27

Suppliers

Supplier 1
Id
GB-COH-NI037334
Name
LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTD
Supplier 2
Id
GB-PPON-PXCW-7879-ZLQR
Name
Loughshore Autos Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Sept 2025, 23:59

Related lots

2

Contract period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2031, 23:59

Standstill Period

Ends
29 Sept 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Status
active
Award ID
1
Date Signed
30 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
5,000,000
Currency
GBP
Including VAT
6,000,000

Period

Ends
30 Sept 2027, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
30 Sept 2032, 23:59

Renewal

Description
The conditions on which an extension would be granted are • Performance indicators consistently met; • Materiality. • Estimated Contract value not exceeded; • Benchmarking exercise at review date demonstrates we are receiving value for money.

Documents

Entry 1
Id
072659-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
11 Nov 2025, 10:16

Agreed Metrics

Entry 1
Id
1
Title
Planned Maintenance Inspections
Description
Inspections completed on time as per maintenance schedule

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
PSV Pass Rate
Description
Maintain an excellent PSV pass rate

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Quality Checks
Description
EA will complete a quality check on a minimum 1 vehicle per month

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 4
Id
4
Title
Roadside Assistance
Description
Roadside breakdown assistance within 90 minutes of call out.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 5
Id
5
Title
Invoicing
Description
Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 6
Id
6
Title
Management Information
Description
Management information must be provided to EA within 5 days of receipt of the request

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 7
Id
7
Title
Performanace Management Information Report
Description
PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri.

Observations

Entry 1
Id
frequency

Period

Duration In Days
1
Entry 8
Id
8
Title
Social Value
Description
Delivery of Social Value obligations are on track.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone
Status
active
Award ID
2
Date Signed
30 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Period

Ends
30 Sept 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
The conditions on which an extension would be granted are • Performance indicators consistently met; • Materiality. • Estimated Contract value not exceeded; • Benchmarking exercise at review date demonstrates we are receiving value for money.

Documents

Entry 1
Id
072659-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
11 Nov 2025, 10:16

Agreed Metrics

Entry 1
Id
1
Title
Planned Maintenance Inspections
Description
Inspections completed on time as per maintenance Schedule

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
PSV Pass Rate
Description
Maintain an excellent PSV Pass Rate

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Quality Checks
Description
EA will complete a quality check on a minimum 1 vehicle per month.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 4
Id
4
Title
Roadside Assitance
Description
Roadside breakdown assitance wihtin 90 minutes of call out.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 5
Id
5
Title
Invoicing
Description
Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 6
Id
6
Title
Management Information
Description
Management information must be provided to EA within 5 days of receipt of the request.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 7
Id
7
Title
Performance Mnagement Information Report
Description
PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri.

Observations

Entry 1
Id
frequency

Period

Duration In Days
1
Entry 8
Id
8
Title
Social Value
Description
Delivery of Social Value obligations are on track.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · Belfast · UKN06 · BT1 2NQ · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05596c-2025-11-11T10:16:27ZTender notice on Find a Tender ·