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PROCUREMENT OPPORTUNITY

Gym Refurbishment Contract 2025 - Aberdeen Sports Village

Aberdeen Sports Village Limited · compiled

Tender information last checkedLast checked 30 Sept 2026, 05:26.

Opportunity overview

he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

Classification

  • CPV37440000 — Fitness equipments

Lots

  • Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ASV-GYM-2025
Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
How to submit
http://www.publiccontractsscotland.gov.uk or Aberdeen sport svillage, Aberdeen, United Kingdom. NUTS code: UKM50. ludwik@aberdeensportsvillage.com, http://www.aberdeensportsvillage.com
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
25 Jul 2025, 12:00
Description
Tenders will be opened electronically via the PCS-Tender system by authorised procurement staff at Aberdeen Sports Village. No external parties will be present during the opening process.

Address

Street Address
Aberdeen Sports Village

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
25 Jul 2025, 12:00

Tender Period

Ends
25 Jul 2025, 12:00

Communication

Contract terms

Performance Terms
The successful contractor will be required to comply with the following contract performance conditions: Adherence to Aberdeen Sports Village’s Health and Safety management procedures, including submission of a pre-commencement Risk Assessment and Method Statement. Compliance with data protection legislation, including provision of a Data Protection Impact Assessment (DPIA) where applicable. Provision of a full maintenance and service agreement, including guaranteed response times and first-time fix rates. Commitment to ethical, environmentally sustainable, and socially responsible practices throughout the delivery of the contract. Removal and responsible disposal of all packaging and waste materials following installation.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
37440000
Scheme
CPV
Description
Fitness equipments

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission
written

Participation Fees

Entry 1
Id
1

Type

document

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Suppliers will be required to confirm that they are enrolled in a relevant professional or trade register in the country in which they are established. This may include registration with Companies House or an equivalent national body. Suppliers must also confirm that they are authorised to perform the services required under this contract and that they meet all legal and regulatory requirements to operate in the United Kingdom. The relevant selection criteria will be included in the SPD (Scotland) module within PCS-Tender.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes
Description
Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

Options

Description
The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation.

Renewal

Description
The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years.

Award criteria

Criteria

Criterion 1
Name
Design and Layout
Type
quality
Description
18
Criterion 2
Name
Quality and Scope of Products
Type
quality
Description
18
Criterion 3
Name
Rental and Maintenance Agreement
Type
quality
Description
12
Criterion 4
Name
Added Value and Product Innovation
Type
quality
Description
8
Criterion 5
Name
Project Plan and Management Process
Type
quality
Description
4
Criterion 6
Name
Lease and Maintenance Agreements
Type
quality
Description
3
Criterion 7
Name
Lead Times and Customer Service
Type
quality
Description
3
Criterion 8
Type
price
Description
35

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
UKM50 – Aberdeen City and Aberdeenshire

Delivery locations

Entry 1
Region
UKM50

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-101245
Name
Aberdeen Sports Village Limited

Roles

buyer
centralPurchasingBody

Address

Region
UKM50
Locality
Aberdeen
Postal Code
AB24 5RU
Country Name
United Kingdom
Street Address
Linksfield Road, Aberdeen Sports Village

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
Aberdeen Sports Village Limited

Contact

Telephone
+44 1224438917
Organisation 2
Id
GB-FTS-153485
Name
aberdeen sports village

Roles

processContactPoint

Address

Region
UKM50
Locality
Aberdeen
Country Name
United Kingdom

Details

Identifier

Legal Name
aberdeen sports village

Contact

Name
Ludwik Metelski
Organisation 3
Id
GB-FTS-19889
Name
Aberdeen Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Aberdeen
Postal Code
AB10 1WP
Country Name
United Kingdom
Street Address
Castle Street

Details

Identifier

Legal Name
Aberdeen Sheriff Court and Justice of the Peace Court

Contact

Telephone
+44 1224657200

Recorded locations

  • Buyer location · Aberdeen · UKM50 · AB24 5RU · United Kingdom
  • Delivery location · UKM50

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055967-2025-07-04T16:00:17+01:00compiled ·