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PROCUREMENT OPPORTUNITY

T2650 Provision of a Public Address, Staging, Lighting and Audio Visual Equipment

Belfast City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:26.

Opportunity overview

Belfast City Council requires a contract for the provision of a full service to include design, provision, installation and management of PA, staging, lighting and audio visual equipment for the range of events listed with the Annual programme of Events, and other ad hoc events. Please note the minimum value is GBP 175 000.00 exc VAT to maximum value GBP 900 000.00 exc VAT. The min range reflects the inital contract period of 2 years through to the max range for the utilisation of all renewals/extensions and contract options.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

NIAVAC LTD

Matched by number
Published award value
£1.1m
Awarded
18 Sept 2025
Award ID
1
Status
pending
Identifier
GB-COH NI018608
Location
Belfast, UKN06, BT5 6QR, United Kingdom

Niavac Ltd

Matched by number
Contract value
£900k
Awarded
Not supplied
Contract signed
7 Oct 2025
Including VAT
£1.1m
Award ID
2
Status
active
Identifier
GB-COH NI018608
Location
Belfast, UKN06, BT5 6QR, United Kingdom

Classification

  • CPV31527260 — Lighting systems
  • CPV32321200 — Audio-visual equipment
  • CPV45237000 — Stage construction works
  • CPV48952000 — Public address systems
  • CPV79952000 — Event services

Lots

  • Lot 1£900k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
T2650
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
8 Sept 2025, 23:59

Tender Period

Ends
4 Aug 2025, 12:00

Enquiry period

Ends
28 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
900,000
Currency
GBP
Including VAT
1,080,000

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal

Description
The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Award criteria

Criteria

Criterion 1
Name
Methodology and Approach
Type
quality

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Name
Contract Resourcing
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Name
Cost
Type
cost

Numbers

Entry 1
Number
25
Weight
percentageExact

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Explained within T2650 ITT.
Criterion 2
Type
technical
Description
Explained within T2650 ITT.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
48952000
Scheme
CPV
Description
Public address systems
Entry 3
Id
31527260
Scheme
CPV
Description
Lighting systems
Entry 4
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 5
Id
45237000
Scheme
CPV
Description
Stage construction works

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
037497-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Jul 2025, 15:10

Planning and budget

No Engagement Notice Rationale
Low risk procurement

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQXY-5321-CGZM
Name
Belfast City Council

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8DJ
Country Name
United Kingdom
Street Address
9-21 Adelaide Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PQXY-5321-CGZM
Scheme
GB-PPON

Contact

Name
Emma Morrison
Organisation 2
Id
GB-COH-NI018608
Name
Niavac Ltd

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT5 6QR
Country Name
United Kingdom
Street Address
5 Prince Regent Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI018608
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
19 Sept 2025, 00:00
Title
T2650 Provision of a Production Management Service
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
19 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
48952000
Scheme
CPV
Description
Public address systems
Entry 3
Id
31527260
Scheme
CPV
Description
Lighting systems
Entry 4
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 5
Id
45237000
Scheme
CPV
Description
Stage construction works

Value

Currency
GBP
Including VAT
1,080,000

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024

Renewal

Description
The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Documents

Entry 1
Id
058334-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
22 Sept 2025, 09:13

Suppliers

Supplier 1
Id
GB-COH-NI018608
Name
NIAVAC LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
31 Oct 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
1 Oct 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
48952000
Scheme
CPV
Description
Public address systems
Entry 3
Id
31527260
Scheme
CPV
Description
Lighting systems
Entry 4
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 5
Id
45237000
Scheme
CPV
Description
Stage construction works

Suppliers

Supplier 1
Id
GB-COH-NI018608
Name
Niavac Ltd

Related lots

1

Contracts and changes

Entry 1
Id
2
Status
active
Award ID
2
Date Signed
8 Oct 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The total value of does not meet the threshold for implemenattion of KPIs within the contract.

Value

Amount
900,000
Currency
GBP
Including VAT
1,080,000

Period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Options

Description
The right to additional purchases while the contract is valid. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional pa, staging, lighting and audio visual services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to use pricing within the pricing schedule or price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal

Description
The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 + 1. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Documents

Entry 1
Id
063152-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
8 Oct 2025, 10:16

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 8DJ · United Kingdom
  • Delivery location · UKN06 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055952-2025-10-08T10:16:41+01:00Tender notice on Find a Tender ·