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PROCUREMENT OPPORTUNITY

Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights

Yate Town Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:20.

Opportunity overview

Site Address - Yate Outdoor Sport Complex, Broad Lane, Yate, Bristol, BS37 7LB Supply and installation of the full lighting system including removal of all existing floodlights at the All Weather Pitch & Athletics Track, replacement with new. The system is required to meet England Hockey and England Athletics Specification. • Class I hockey - maintained average illumination level of 500 Lux • Class II athletics - maintained average illuminance of 200 lux All works associated with the mechanical and electrical installation to include; • Removal and disposal of Mast 4 (M4) on the All Weather Pitch • Replacement of M4 - To supply and installation of 15m HL250E base hinged mast complete with concrete foundation and foundation kits identified in a structural survey report. • Mast 20 (M20) requires an overlap pot adaptor. The current bracket must be removed, and the mounting plate cut and prepared in accordance with the specifications. • General repainting and corrosion protection measures to all masts. • 52no LED luminaires, new brackets and drivers. • Removal and disposal of the existing HID floodlights. • On completion a satisfactory electrical test and light check to confirm Lux Levels. • A minimum 5 year parts and labour warranty. • Risk Assessments & Method Statements to be included. All Weather Pitch Floodlights (M1 - M8) and Mast 4 replacement to be completed first and preferably by the 1st September 2025. If works are carried out during September, then the engineers are to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training. Athletics Track Floodlights (M9 - M20) to be completed by 30th September with engineers to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training. The successful tender will be required to enter a JCT Design and Build form of contract with the client: Yate Town Council. Retention percentage 5% reducing to 2.5% on practical completion Valuations will be monthly. Should the works be completed in less than a month, payment will be made on receipt of invoice. 30 day payment terms.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Halliday Lighting Ltd

Match pending…
Contract value
£90.5k
Awarded
Not supplied
Contract signed
14 Aug 2025
Including VAT
£108.7k
Award ID
1
Status
active
Location
Edinburgh, UKM75, EH11 3XX, United Kingdom

Classification

  • CPV31518100 — Floodlights
  • CPV45212200 — Construction work for sports facilities
  • CPV45212290 — Repair and maintenance work in connection with sports facilities

Lots

  • Lot 1£110k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0558f3
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
works
How to submit
How to tender: Please review the attached Floodlight Specifications Document and return the following documents as part of your tender submission: • Signed Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration; • Completed Due Diligence & Reference Pack and any required documents; • Detailed specification of works for supply and installation of floodlights; • A priced and timed schedule of completion of works; • A breakdown of ongoing maintenance, repair and servicing plans; • Details of Relevant Experience and Technical skills, including relevant certifications and qualifications as outlined within Award Criteria section. NB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value. It is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below. Tenders will be assessed on Price of works, Relevant Experience and Technical Skills. The Town Council is not obliged to accept the lowest or any tender. Tender Timelines: The tender opportunity will open on Friday 4th July 2025 and run until noon on 29th July 2025. The decision process and key dates will then be as follows: • All tenders will be opened and reviewed within 7 days of 29th July 2025 at Poole Court by Finance Manager & RFO, Estates Manager & member of YOSC Liaison Group. • We may contact you at this point if we have any queries about your tender or require any clarification. • A synopsis of the tenders will be presented to the YOSC Liaison Group of Yate Town Council to review and formally award the contract if agreed. • We will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible. Please return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on 29th July 2025 Please get in touch with me directly should you have any questions regarding the details of the tender. My email address is pjones@yatetowncouncil.gov.uk HOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered. Yate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP Tel: 01454 866506 Website: www.yatetowncouncil.gov.uk
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
29 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
complete

Value

Amount
110,000
Currency
GBP
Including VAT
132,000

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price of works
Type
price
Description
Total price to carry out works described in Floodlight Specification document, including ongoing maintenance, repair and servicing plans.

Numbers

Entry 1
Number
34
Weight
percentageExact
Criterion 2
Name
Relevant experience
Type
quality
Description
Please provide three examples of projects of comparable size/complexity undertaken within the last three years (including description of works, approximate budget, and duration).

Numbers

Entry 1
Number
33
Weight
percentageExact
Criterion 3
Name
Technical Skills
Type
quality
Description
Please provide details on the skills your company and its employees possess that will enable you to meet the scope of the specification, including relevant certifications and qualifications.

Numbers

Entry 1
Number
33
Weight
percentageExact

Contract period

Ends
30 Sept 2025, 23:59
Starts
11 Aug 2025, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
31518100
Scheme
CPV
Description
Floodlights
Entry 2
Id
45212200
Scheme
CPV
Description
Construction work for sports facilities
Entry 3
Id
45212290
Scheme
CPV
Description
Repair and maintenance work in connection with sports facilities

Published documents

Entry 1
Id
A-2731
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Floodlights Tender Specification
Document Type
biddingDocuments
Entry 2
Id
A-2732
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Due Diligence & References Pack
Document Type
biddingDocuments
Entry 3
Id
A-2733
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Form of Tender & Anti Collusion Certificate & Equalities and C&P Declarations
Document Type
biddingDocuments
Entry 4
Id
A-2734
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Description
Floodlights Tender Opportunity
Document Type
biddingDocuments
Entry 5
Id
037364-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Jul 2025, 11:40

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCRB-1116-HWGH
Name
Yate Town Council

Roles

buyer

Address

Region
UKK12
Country
GB
Locality
Bristol
Postal Code
BS37 5PP
Country Name
United Kingdom
Street Address
Poole Court, Poole Court Drive, Yate,

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCRB-1116-HWGH
Scheme
GB-PPON

Contact

Name
Phil Jones
Telephone
01454 866506
Organisation 2
Id
GB-FTS-158133
Name
Halliday Lighting Ltd

Roles

supplier

Address

Region
UKM75
Country
GB
Locality
Edinburgh
Postal Code
EH11 3XX
Country Name
United Kingdom
Street Address
Unit 29 Stenhouse Mill Wynd,

Details

Vcse
No
Scale
sme

Contact

Award information

Award 1
Id
1
Status
active
Main Procurement Category
works

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
31518100
Scheme
CPV
Description
Floodlights
Entry 2
Id
45212200
Scheme
CPV
Description
Construction work for sports facilities
Entry 3
Id
45212290
Scheme
CPV
Description
Repair and maintenance work in connection with sports facilities

Suppliers

Supplier 1
Id
GB-FTS-158133
Name
Halliday Lighting Ltd

Related lots

1

Contracts and changes

Entry 1
Id
1
Title
Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights
Status
active
Award ID
1
Date Signed
15 Aug 2025, 00:00
Above Threshold
No

Value

Amount
90,543.97
Currency
GBP
Including VAT
108,652.76

Period

Ends
30 Sept 2025, 23:59
Starts
18 Aug 2025, 00:00

Documents

Entry 1
Id
049180-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Aug 2025, 14:41

Recorded locations

  • Buyer location · Bristol · UKK12 · BS37 5PP · United Kingdom
  • Delivery location · UKK12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0558f3-2025-08-15T14:41:17+01:00Tender notice on Find a Tender ·