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PROCUREMENT OPPORTUNITY

Provision of Planned Heritable Asset Valuations

Scottish Police Authority · compiled

Tender information last checkedLast checked 30 Sept 2026, 05:29.

Opportunity overview

The Scottish Police Authority (known as the “the Authority”) requires a suitably qualified and experienced Contractor to undertake planned heritable asset valuations of its properties - land, building and radio sites. This procurement will result in the appointment if a single Contractor. The successful contactor must provide valuers who are current, registered members of the Royal Institute of Chartered Surveyors (RICS) and all valuations must be carried out in full accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards. The Authority is re-tendering this requirement to ensure the engagement of a competent and reliable provider. The estate comprises approximately 500 assets, covering operational and non-operational properties. The assets represent a wide range of property types and ages, including heritage and listed buildings, many of which are in varied states of condition. The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024. The contract is expected to commence on 1st October 2025 for an initial period of three years, with the option to extend for up to two additional 12-month periods, subject to the Authority’s discretion.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Graham & Sibbald

Match pending…
Contract value
£293.2k
Awarded
Not supplied
Contract signed
2 Oct 2025
Award ID
071089-2025-PROC 25-2894-1
Status
active
Location
Dundee, UKM71, DD1 4QB, United Kingdom

Classification

  • CPV70000000 — Real estate services
  • CPV70330000 — Property management services of real estate on a fee or contract basis
  • CPV70332200 — Commercial property management services
  • CPV71251000 — Architectural and building-surveying services
  • CPV71315200 — Building consultancy services
  • CPV71315300 — Building surveying services
  • CPV71355000 — Surveying services
  • CPV71530000 — Construction consultancy services
  • CPV79419000 — Evaluation consultancy services

Lots

  • The Scottish Police Authority (known as the “the Authority”) requires a suitably qualified and experienced Contractor to undertake planned heritable asset valuations of its properties - land, building and radio sites. This procurement will result in the appointment if a single Contractor. The successful contactor must provide valuers who are current, registered members of the Royal Institute of Chartered Surveyors (RICS) and all valuations must be carried out in full accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards. The Authority is re-tendering this requirement to ensure the engagement of a competent and reliable provider. The estate comprises approximately 500 assets, covering operational and non-operational properties. The assets represent a wide range of property types and ages, including heritage and listed buildings, many of which are in varied states of condition. The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024. The contract is expected to commence on 1st October 2025 for an initial period of three years, with the option to extend for up to two additional 12-month periods, subject to the Authority’s discretion.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC 25-2894
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
The tender deadline and clarification period have been extended to allow the Authority more time for responding to outstanding requests for clarification.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
6 Aug 2025, 12:00

Old Value

Date
4 Aug 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
6 Aug 2025, 12:00

Old Value

Date
4 Aug 2025, 12:00

Bid Opening

Date
4 Aug 2025, 12:00
Description
Authorised user on Public Contracts Scotland - Tender (PCS-T) platform.

Address

Street Address
Police Scotland 2 French Street Dalmarnock Glasgow G40 4EH

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
The estimated contract duration is three years, with the potential to extend to five years if both optional one-year extensions are exercised.

Expected award period

Starts
4 Aug 2025, 12:00

Tender Period

Ends
4 Aug 2025, 12:00

Contract terms

Performance Terms
During the period of the Contract Agreement, the Authority shall monitor and measure contractor’s performance against the Key Performance Indicators (KPIs) detailed below: Quality (30%) Contract Outcome: 80% Continual Improvement/Innovation: 20% Service (40.00%) Complaints: 40% Communication: 40% Management Information: 20% Cost (20%) Invoice Accuracy: 100% Sustainability (10%) Sustainable Processes: 50% Community Benefits: 50% The above KPIs will form part of the balanced scorecard and will be used to assess the contractor`s performance using the following scoring scale: 4 - Exceeding Expectations (100) 3 - Meeting Expectations (75) 2 - Minor Concerns (50) 1 - Major Concerns (25) 0 - Not Performing (0) Performance review will be carried out via Public Contract Scotland – Tender (PCS-T) Contract and Supplier Management Portal, at a frequency determined by the overall risk rating of the contract – this may be annually, biannually, or monthly.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
70000000
Scheme
CPV
Description
Real estate services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Single Procurement Document (SPD) Question 4A.1 Trade Registers It is a requirement of this tender that if the Tenderer is UK based, they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the Authority’s satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered with Companies House by responding to this question. Single Procurement Document (SPD) Question 4A.2 Authorisation/Membership Where it is required, within a Tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships: - The valuer or valuers carrying out this work must be registered through the RICS registered valuer scheme. - The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - RICS Global Standards (Red Book) - Radio sites/mast properties to be valued on a fair value basis in accordance with IAS 16/IFRS 16.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate. Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate. Professional Indemnity Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate. Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies. Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where successful in the award of this contract and the risk failure rating falls below 30 then the Authority’s reserves the right to remove you from this contract. It is the Contractor’s responsibility to ensure that the information held by Credit Safe is accurate and up to date. For the avoidance of doubt, the Authority will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/ Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission. IMPORTANT NOTE: This requirement is not applicable to Sole Traders/Charities. Sole Traders/Charities may be required to provide a bankers reference if successful.
Description
It is a requirement of this Contract that Tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded Contract indicated below:

Applies To

supplier
Criterion 3
Type
technical
Minimum
Single Procurement Document (SPD) Question 4C.1.2 Technical and Professional Ability Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Provision of Planned Heritable Asset Valuations. Two (2) examples of the provisions of services specifically relating to heritable asset valuations will be required and must be from the last three (3) years. If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided. Guidance: The Authority will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise. Q4C.6 - Tenderers will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: As a minimum the supplier will be expected to be a member of the Royal Institute of Chartered Surveyors. Q4C.10 - Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Description
Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents. The below requirements will be requested during the tender process:

Applies To

supplier
Criterion 4
Type
technical
Description
The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Valuation Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024. The valuer or valuers carrying out the services must be registered member of the RICS registered valuer scheme.

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Scottish Police Authority (known as the “the Authority”) requires a suitably qualified and experienced Contractor to undertake planned heritable asset valuations of its properties - land, building and radio sites. This procurement will result in the appointment if a single Contractor. The successful contactor must provide valuers who are current, registered members of the Royal Institute of Chartered Surveyors (RICS) and all valuations must be carried out in full accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards. The Authority is re-tendering this requirement to ensure the engagement of a competent and reliable provider. The estate comprises approximately 500 assets, covering operational and non-operational properties. The assets represent a wide range of property types and ages, including heritage and listed buildings, many of which are in varied states of condition. The valuations must be carried out in accordance with the RICS (Royal Institution of Chartered Surveyors) Valuation - Global Standards, incorporating International Standards (IVS) effective 31 January 2025, and having regard to the UK National Supplement effective from 1 May 2024. The contract is expected to commence on 1st October 2025 for an initial period of three years, with the option to extend for up to two additional 12-month periods, subject to the Authority’s discretion.

Options

Description
Given the dynamic nature of assets, changes to the estate are likely over the course of the contract. The Scottish Police Authority must retain the flexibility to remove, amend, or reassign buildings within the estate and vary the contract terms as necessary to reflect these changes.

Renewal

Description
The Authority may, in its sole discretion, elect to extend the Contract Period by a further two (2) periods, each period being of up to twelve (12) months, if required, after the initial 3-year term.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Police Scotland 2 French Street Dalmarnock Glasgow G40 4EH

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
70332200
Scheme
CPV
Description
Commercial property management services
Entry 2
Id
71530000
Scheme
CPV
Description
Construction consultancy services
Entry 3
Id
71315300
Scheme
CPV
Description
Building surveying services
Entry 4
Id
70330000
Scheme
CPV
Description
Property management services of real estate on a fee or contract basis
Entry 5
Id
71315200
Scheme
CPV
Description
Building consultancy services
Entry 6
Id
79419000
Scheme
CPV
Description
Evaluation consultancy services
Entry 7
Id
71251000
Scheme
CPV
Description
Architectural and building-surveying services
Entry 8
Id
71355000
Scheme
CPV
Description
Surveying services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2697
Name
Scottish Police Authority

Roles

buyer
centralPurchasingBody

Address

Region
UKM82
Locality
Glasgow
Postal Code
G51 1DZ
Country Name
United Kingdom
Street Address
1 Pacific Quay, 2nd Floor

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Legal Name
Scottish Police Authority

Contact

Name
Amanda Buist
Telephone
+44 3004251475
Organisation 2
Id
GB-FTS-2699
Name
Glasgow Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
1 Carton Place

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court
Organisation 3
Id
GB-FTS-165710
Name
Graham & Sibbald

Roles

supplier

Address

Region
UKM71
Locality
Dundee
Postal Code
DD1 4QB
Country Name
United Kingdom
Street Address
1 Greenmarket

Details

Scale
large

Identifier

Legal Name
Graham & Sibbald

Contact

Telephone
+44 1382200064

Award information

Award 1
Id
071089-2025-PROC 25-2894-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-165710
Name
Graham & Sibbald

Related lots

1

Contracts and changes

Entry 1
Id
071089-2025-PROC 25-2894-1
Status
active
Award ID
071089-2025-PROC 25-2894-1
Date Signed
3 Oct 2025, 00:00

Value

Amount
293,190
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G51 1DZ · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0558cb-2025-11-05T08:49:07Zcompiled ·