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PROCUREMENT OPPORTUNITY

13 Pounder Design Organisation (DO)

Defence Equipment and Support · Tender notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 04:38.

Opportunity overview

This procurement seeks to competitively appoint a suitably qualified Design Organisation (DO) to provide through‑life design authority, engineering assurance, configuration management, and technical documentation support for the Ordnance Quick Fire 13‑Pounder ceremonial guns operated by The King’s Troop Royal Horse Artillery.

Classification

  • CPV71320000 — Engineering design services

Lots

  • Lot 1£2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
715245452-13 Pounder Design Organisation (DO)
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

defenceSecurity

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
3 Jul 2026, 23:59

Enquiry period

Ends
15 May 2026, 23:59

Expected award period

Ends
13 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
2,500,000
Amount
2,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
Technical Evaluation The Technical Evaluation assesses the bidder’s ability to deliver the Design Organisation role safely, compliantly, and effectively across the equipment lifecycle. Technical quality represents 90% of the total quality score and is subject to a minimum pass threshold of 70%. Any tender failing to meet this threshold will be rejected and will not proceed to the Value for Money assessment. Technical evaluation is structured across three areas: Engineering This assesses the robustness and maturity of engineering governance, lifecycle management, and control arrangements. It includes evaluation of the Supplier Engineering Management Plan (SEMP), alignment with ISO 15288, risk and opportunity management, quality assurance systems, resource and SQEP management, stakeholder engagement, configuration management aligned to relevant DEFSTANs and DEFCONs, technical documentation management, and the handling and stewardship of Government Furnished Information (GFI). Responses must demonstrate Defence‑specific understanding, clear processes, and evidence of delivery from previous programmes. Project Management This assesses the bidder’s approach to planning, scheduling, governance, and control of the Design Organisation function. Evaluation covers project planning and milestones, reporting and escalation mechanisms, risk, issue and change management, and communications and stakeholder engagement throughout the project lifecycle. Maintenance This evaluates how through‑life support has been considered at the design stage. It includes availability, reliability, maintainability and testability, handling, storage and transport, technical information control, obsolescence and material availability management, and through‑life innovation aimed at reducing future support burden and improving long‑term cost efficiency. All technical responses are scored on a 0–4 scale, where higher scores reflect increasing levels of compliance and added value.

Numbers

Entry 1
Number
90
Weight
percentageExact
Criterion 2
Type
quality
Name
Social Value
Description
Social Value Evaluation Social Value represents 10% of the total quality score and is assessed in line with the Government Social Value Model and PPN guidance. Bidders are expected to demonstrate credible, measurable commitments that will be delivered through the contract. The evaluation covers three equally weighted themes: Fair Work This includes fair pay and working conditions, high‑quality job creation, in‑work progression, staff engagement, and identification and management of modern slavery risks within the supply chain. Employment and Training for Those Who Face Barriers to Employment This assesses how the bidder will create opportunities for under‑represented or disadvantaged groups, including inclusive recruitment practices, apprenticeships and training, actions to address skills shortages, and measures to tackle inequality in employment, skills, and pay. Health and Wellbeing This evaluates support for physical and mental wellbeing within the contract workforce, including wellbeing strategies, access to support services, and actions to address health inequalities. Social Value responses are scored on a 0–4 scale, with higher scores awarded where clear added value and robust delivery arrangements are demonstrated.

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Legal Status and Capacity Suppliers must be legally constituted organisations capable of entering into a binding contract. Evidence must be provided in the form of a Certificate of Incorporation, Partnership Agreement, or equivalent legal documentation, together with a valid Company Registration Number. Where a bid is submitted by a consortium or group, suppliers must also clearly describe the legal and governance structure, identify the lead member, and explain the role of each participating entity. Exclusion and Eligibility Compliance Suppliers are required to confirm that they are eligible to participate in the procurement and are not subject to any mandatory or discretionary exclusion grounds under UK procurement legislation. This includes confirmation that the supplier is not listed on the UK Debarment List. Suppliers must ensure their core supplier information, connected person details, and exclusion information are registered on the Central Digital Platform and shared with the Authority. Any Associated Persons relied upon to meet the Conditions of Participation must also meet these requirements. Sanctions and Geographic Restrictions Suppliers must confirm that neither they nor any part of their intended supply chain is constituted or organised under the laws of Russia or Belarus, nor owned or controlled, in whole or in part, by Russian or Belarusian persons or entities. Compliance must account for ownership, control, and supply chain relationships, subject only to the limited treaty‑based exceptions set out in the PSQ. Legal and Regulatory Compliance Suppliers must confirm compliance with all relevant UK statutory obligations applicable to contract delivery. This includes compliance with equality legislation under the Equality Act 2010 and associated regulations, and with the Modern Slavery Act 2015 where applicable. Suppliers with a turnover of £36 million or more must have published a compliant Modern Slavery Statement, or provide credible assurance that compliance will be achieved prior to contract award. Financial Standing and Viability Suppliers must demonstrate that they have sufficient financial capacity to perform the contract. This includes providing turnover figures for the last two financial years, signed statutory accounts covering up to three accounting periods where available, a current cashflow forecast, and bank evidence confirming access to sufficient cash or credit facilities. Suppliers trading for less than one year must provide alternative evidence of financial standing. Where a supplier relies on a guarantor, full financial information and supporting evidence for the guarantor must also be provided. Insurance Cover Suppliers must confirm that they hold, or commit to obtaining by contract award, adequate levels of insurance to support contract delivery. As a minimum, this includes Employer’s Liability Insurance of £10 million, Public Liability Insurance of £10 million, and Professional Indemnity Insurance of £3 million. Details of existing policies or a clear plan for obtaining the required cover must be provided.
Criterion 2
Type
technical
Description
Allows for equivalent qualifications and standards

Suitability

Sme
Yes

Contract period

Starts
13 Oct 2026, 00:00
Ends
15 Oct 2029, 23:59
Max Extent Date
8 Oct 2030, 23:59

Renewal

Description
1 Option Year after the end of initial contract

Options

Description
1 Option Year after the end of initial contract

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
71320000
Description
Engineering design services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
052481-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
3 Jun 2026, 16:15
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Defence Equipment and Support
Id
GB-PPON-PVRL-5831-GLMM

Identifier

Scheme
GB-PPON
Id
PVRL-5831-GLMM

Address

Street Address
MOD Abbey Wood
Locality
Bristol
Postal Code
BS34 8JH
Country
GB
Country Name
United Kingdom
Region
UKK12

Contact

Name
David Livingston

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Bristol · UKK12 · BS34 8JH · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 020792-2026Planned procurement notice on Find a Tender ·
  2. 037313-2026Tender notice on Find a Tender ·
  3. 045649-2026Tender notice on Find a Tender ·
  4. 052481-2026Tender notice on Find a Tender ·