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PROCUREMENT OPPORTUNITY

Portsmouth International Port - Gantry Digital Screens and Large Media Screen

Portsmouth City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:18.

Opportunity overview

Portsmouth City Council ('the council') has awarded a contract to a suitably qualified supplier to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port. The Port sought a supplier who could meet the requirements set out the Scope of Requirements to:  Provide and install the screens and software.  Remove and dispose of the current screens and associated cabling and containment.  Deliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.  Deliver ongoing support for the software, which includes a helpdesk.  Provide appropriate training sessionsfor the software users. The installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. A one-off contract value of a maximum of £200,000 is available for the supply, installation and commissioning of the solution. The software and hardware support and maintenance contract has a maximum value of up to £200,000 over the life of the contract.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ADI UK LIMITED

Matched by number
Published award value
£400k
Awarded
20 Nov 2025
Award ID
1
Status
pending
Identifier
GB-COH 03319313
Location
Bolton, UKD36, BL6 4SD, United Kingdom

Classification

  • CPV32320000 — Television and audio-visual equipment
  • CPV48500000 — Communication and multimedia software package
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment
  • CPV51310000 — Installation services of radio, television, sound and video equipment
  • CPV72253000 — Helpdesk and support services
  • CPV80533000 — Computer-user familiarisation and training services

Lots

  • Lot 1£800k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P00005141
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Procedure

Features
The council is using the Competitive Flexible Procedure for the procurement of this contract. The procedure will include for a demonstration stage as described in the procurement documentation. The procedure may include for a preferred supplier stage for the purposes of negotiating contractual terms if the need arises. This will not be used to change the outcome of the procurement process or to distort competition. This Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contract.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

No Lots Division Rationale
A fully managed service of the hardware and software is required to reduce the administrative burden. This decision was communicated to the market during the preliminary market engagement exercise and no concerns were raised.

Recurrence

Dates

Entry 1
Starts
1 Nov 2031, 23:59

Expected award period

Ends
14 Nov 2025, 23:59

Tender Period

Ends
10 Oct 2025, 12:00

Enquiry period

Ends
1 Oct 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Currency
GBP
Including VAT
800,000

Options

Description
The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly.

Renewal

Description
The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Overall solution
Type
quality

Numbers

Entry 1
Number
37
Weight
percentageExact
Criterion 2
Name
Implementation and Ongoing Support
Type
quality

Numbers

Entry 1
Number
23
Weight
percentageExact
Criterion 3
Name
Supply & Installation
Type
price

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 4
Name
Support & Maintenance
Type
price

Numbers

Entry 1
Number
15
Weight
percentageExact

Contract period

Ends
8 Mar 2031, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
8 Mar 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 2
Id
48500000
Scheme
CPV
Description
Communication and multimedia software package
Entry 3
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 4
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 5
Id
72253000
Scheme
CPV
Description
Helpdesk and support services
Entry 6
Id
80533000
Scheme
CPV
Description
Computer-user familiarisation and training services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
L-2
Document Type
technicalSpecifications
Entry 4
Id
055604-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
10 Sept 2025, 17:32

Planning and budget

Documents

Entry 1
Id
037080-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
3 Jul 2025, 12:40

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
18 Jul 2025, 23:59
Description
The PME briefing document issued on the Council's e-sourcing system In-tend outlines the current contract scope, envisaged contracting strategy, and future key delivery considerations. The Port has prepared a preliminary market engagement questionnaire for completion which will be used to understand: • Market interest • Budget • Technical requirements & options • Commercial considerations & pricing options • Programme & lead times The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. There will be no further opportunity to input into the points above ahead of the procurement process will be provided. The Port are requesting the questionnaire, and the Conflicts of Interest Declaration is completed and returned by Friday 18th July 2025 by 17:00. These documents are to be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCNL-5714-PRZV
Name
Portsmouth City Council

Roles

buyer

Address

Region
UKJ31
Country
GB
Locality
Portsmouth
Postal Code
PO1 2AL
Country Name
United Kingdom
Street Address
Civic Offices, Guildhall Square

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCNL-5714-PRZV
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-03319313
Name
ADI UK LIMITED

Roles

supplier

Address

Region
UKD36
Country
GB
Locality
Bolton
Postal Code
BL6 4SD
Country Name
United Kingdom
Street Address
Fourth Floor, Unit 5b The Parklands

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
03319313
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PPBL-6779-GYLN
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
20 Nov 2025, 00:00
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
20 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 2
Id
48500000
Scheme
CPV
Description
Communication and multimedia software package
Entry 3
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 4
Id
51310000
Scheme
CPV
Description
Installation services of radio, television, sound and video equipment
Entry 5
Id
72253000
Scheme
CPV
Description
Helpdesk and support services
Entry 6
Id
80533000
Scheme
CPV
Description
Computer-user familiarisation and training services

Value

Currency
GBP
Including VAT
400,000

Options

Description
The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly

Renewal

Description
The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years.

Documents

Entry 1
Id
075859-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
20 Nov 2025, 19:35

Suppliers

Supplier 1
Id
GB-COH-03319313
Name
ADI UK LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 Dec 2025, 23:59

Related lots

1

Contract period

Ends
8 Mar 2031, 23:59
Starts
15 Dec 2025, 00:00
Max Extent Date
8 Mar 2036, 23:59

Standstill Period

Ends
2 Dec 2025, 23:59

Recorded locations

  • Buyer location · Portsmouth · UKJ31 · PO1 2AL · United Kingdom
  • Delivery location · UKJ31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05583c-2025-11-20T19:35:51ZPreliminary market engagement notice on Find a Tender ·