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PROCUREMENT OPPORTUNITY

0177 Media Digitisation

BLUELIGHT COMMERCIAL LIMITED · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:17.

Opportunity overview

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 3 lots which are: Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force. Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.

Classification

  • CPV30233000 — Media storage and reader devices
  • CPV32322000 — Multimedia equipment
  • CPV72311100 — Data conversion services

Lots

  • Lot 1: VHS Media Conversion - In House - With DEMS Integration£50m
  • Lot 2: VHS Media Conversion - In House - With DEMS Provided£50m
  • Lot 3: VHS Media Conversion - Outsource - With DEMS Integration£50m
  • Lot 4: VHS Media Conversion - Outsource - With DEMS Provided£50m
  • Lot 5: Niche Media Digitisation with DEMS Integration£50m
  • Lot 6: Niche Media Digitisation with DEMS Provided£50m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BLC0177
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award criteria

Description
The capability to deliver the services required under each lot will be primarily evaluated against the capabilities requested in the tender documentation. A rate card will be included to enable direct award or further competition to be performed.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under as many or as few lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.
Buyer Categories
UK Police Forces may utilise this framework for the conversion of media to digital formats. This framework may be utilised by other public sector organisations that have media requiring digitisation.
Is Open Framework Scheme
Yes
Open Framework Scheme End Date
6 Oct 2029, 00:59

Expected award period

Ends
3 Oct 2025, 23:59

Tender Period

Ends
5 Sept 2025, 12:00

Communication

Future Notice Date
11 Aug 2025, 23:59

Enquiry period

Ends
5 Sept 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Participation Fees

Entry 1
Id
ocds-h6vhtk-055805
Description
A 5% levy will be payable by any successful supplier. This will be calculated based on the work they have received under the Framework. Further information will be available within the tender documentation once published.

Type

win

Relative Value

Proportion
0.05
Monetary Value
award

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1: VHS Media Conversion - In House - With DEMS Integration
Status
active
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00
Entry 2
Id
LOT-0002
Title
Lot 2: VHS Media Conversion - In House - With DEMS Provided
Status
active
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00
Entry 3
Id
LOT-0003
Title
Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Status
active
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00
Entry 4
Id
LOT-0004
Title
Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Status
active
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer  via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00
Entry 5
Id
LOT-0005
Title
Lot 5: Niche Media Digitisation with DEMS Integration
Status
active
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00
Entry 6
Id
LOT-0006
Title
Lot 6: Niche Media Digitisation with DEMS Provided
Status
active
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

Value

Amount
50,000,000
Currency
GBP
Including VAT
60,000,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.

Contract period

Ends
5 Oct 2029, 23:59
Starts
6 Oct 2025, 00:00

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 3
Id
LOT-0003
Related Lot
LOT-0003

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 4
Id
LOT-0004
Related Lot
LOT-0004

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 5
Id
LOT-0005
Related Lot
LOT-0005

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 6
Id
LOT-0006
Related Lot
LOT-0006

Additional Classifications

Entry 1
Id
30233000
Scheme
CPV
Description
Media storage and reader devices
Entry 2
Id
32322000
Scheme
CPV
Description
Multimedia equipment
Entry 3
Id
72311100
Scheme
CPV
Description
Data conversion services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047491-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Aug 2025, 09:06

Planning and budget

Documents

Entry 1
Id
036989-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
3 Jul 2025, 09:15
Entry 2
Id
047465-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
10 Aug 2025, 21:45

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-12517649
Name
BLUELIGHT COMMERCIAL LIMITED

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 3JS
Country Name
United Kingdom
Street Address
Lower Ground 5-8 The Sanctuary

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
12517649
Scheme
GB-COH

Contact

Recorded locations

  • Buyer location · London · UKI32 · SW1P 3JS · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055805-2025-08-11T09:06:09+01:00Planned procurement notice on Find a Tender ·