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PROCUREMENT OPPORTUNITY

Meeting Event Facilities in central Telford

Borough of Telford and Wrekin · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:12.

Opportunity overview

You have been invited to bid for the provision of facilities for a range of local meetings, conferences and training courses in central Telford. This provision will include room hire, refreshments, access to Wi-Fi, the availability of car parking, and, where required, associated equipment.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Function Fixers Limited

Match pending…
Contract value
£140k
Awarded
Not supplied
Contract signed
31 Aug 2025
Including VAT
£168k
Award ID
1
Status
active
Location
London, UKI31, WC2H 9JQ, United Kingdom

Bien Venue Ltd

Match pending…
Contract value
£140k
Awarded
Not supplied
Contract signed
31 Aug 2025
Including VAT
£168k
Award ID
2
Status
active
Location
Poynton, UKD62, SK12 1YP, United Kingdom

Meeting Point House

Match pending…
Contract value
£140k
Awarded
Not supplied
Contract signed
31 Aug 2025
Including VAT
£168k
Award ID
3
Status
active
Location
Telford, UKG21, TF3 4HG, United Kingdom

Mercure Telford Centre Hotel

Match pending…
Contract value
£140k
Awarded
Not supplied
Contract signed
31 Aug 2025
Including VAT
£168k
Award ID
4
Status
active
Location
Telford, UKG21, TF3 4NA, United Kingdom

Classification

  • CPV55120000 — Hotel meeting and conference services

Lots

  • Lot LOT-0001AED 140k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
TWC000998
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
This opportunity is accessed through the Telford & Wrekin tender portal https://in-tendhost.co.uk/telford/aspx/Tenders/Current The opportunity number is TWC000998. If you're not already registered on the In-Tend system you can register via this link https://in-tendhost.co.uk/telford/aspx/Registration Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. No other method of submission will be accepted.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
This is the establishment of a below threshold pseudo framework. 1.3 Framework Overview: This Quote establishes a framework agreement with multiple suppliers who can deliver the services outlined in the specification. There is no cap on the number of suppliers who may join. Successful applicants will be added to an approved supplier list. The Council will issue call-offs from the pseudo framework as needed, either through direct award or further competition. 1.4 Direct Award (Call Off): A direct award enables the Council to quickly appoint a supplier without further competition. Awards will be based on the information submitted at the establishment of the pseudo framework stage, including pricing, quality, venue suitability reasons of urgency, availability and or type of facilities, and related services. The decision will reflect which supplier best meets the specific requirements of the event. 1.5 Further Competition (Call Off): From time to time the Council will do further competitions for specific events and will consider factors such as availability, pricing, venue suitability, facilities, and associated services. Evaluation criteria may vary, with weightings ranging from 0% to 100% depending on the specific needs of each call-off. Suppliers will be required to submit a response as part of the call off competition.

Tender Period

Ends
15 Jul 2025, 13:00

Enquiry period

Ends
14 Jul 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
140,000
Currency
AED
Including VAT
168,000

Renewal

Description
Option of 3x12 months

Award criteria

Description
Quality 50%, Costs 40%, Social Value 10%

Contract period

Ends
1 Sept 2026, 00:59
Starts
1 Sept 2025, 01:00
Max Extent Date
1 Sept 2029, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55120000
Scheme
CPV
Description
Hotel meeting and conference services

Published documents

Entry 1
Id
L-1
Description
Meeting Events facilities in central Telford Reference number TWC000998
Document Type
biddingDocuments
Entry 2
Id
036568-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 Jul 2025, 17:48

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHHD-5776-GZNN
Name
Borough of Telford and Wrekin

Roles

buyer

Address

Region
UKG21
Country
GB
Locality
Telford, Shropshire
Postal Code
TF3 4JA
Country Name
United Kingdom
Street Address
Darby House, Telford Town Centre, Lawn Central,

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
PHHD-5776-GZNN
Scheme
GB-PPON

Contact

Name
Sue Dyson
Organisation 2
Id
GB-FTS-169193
Name
Function Fixers Limited

Roles

supplier

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
WC2H 9JQ
Country Name
United Kingdom
Street Address
71-75 Shelton Street

Details

Vcse
No
Scale
large

Contact

Telephone
02071868686
Organisation 3
Id
GB-FTS-169194
Name
Bien Venue Ltd

Roles

supplier

Address

Region
UKD62
Country
GB
Locality
Poynton
Postal Code
SK12 1YP
Country Name
United Kingdom
Street Address
London Road

Details

Vcse
No
Scale
large

Contact

Telephone
01625877776
Organisation 4
Id
GB-FTS-169195
Name
Meeting Point House

Roles

supplier

Address

Region
UKG21
Country
GB
Locality
Telford
Postal Code
TF3 4HG
Country Name
United Kingdom
Street Address
Southwater Square

Details

Vcse
No
Scale
large

Contact

Telephone
01952292268
Organisation 5
Id
GB-FTS-169196
Name
Mercure Telford Centre Hotel

Roles

supplier

Address

Region
UKG21
Country
GB
Locality
Telford
Postal Code
TF3 4NA
Country Name
United Kingdom
Street Address
Forge Gate

Details

Vcse
No
Scale
large

Contact

Telephone
01952217680

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55120000
Scheme
CPV
Description
Hotel meeting and conference services

Suppliers

Supplier 1
Id
GB-FTS-169193
Name
Function Fixers Limited

Related lots

LOT-0001
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55120000
Scheme
CPV
Description
Hotel meeting and conference services

Suppliers

Supplier 1
Id
GB-FTS-169194
Name
Bien Venue Ltd

Related lots

LOT-0001
Award 3
Id
3
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55120000
Scheme
CPV
Description
Hotel meeting and conference services

Suppliers

Supplier 1
Id
GB-FTS-169195
Name
Meeting Point House

Related lots

LOT-0001
Award 4
Id
4
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55120000
Scheme
CPV
Description
Hotel meeting and conference services

Suppliers

Supplier 1
Id
GB-FTS-169196
Name
Mercure Telford Centre Hotel

Related lots

LOT-0001

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
1 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
140,000
Currency
GBP
Including VAT
168,000

Period

Ends
31 Aug 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
1 Sept 2029, 23:59

Renewal

Description
The contract term is 12 months with the option to extend in 12 month periods up to 3 additional years

Documents

Entry 1
Id
082816-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Dec 2025, 11:27
Entry 2
Id
2
Status
active
Award ID
2
Date Signed
1 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
140,000
Currency
GBP
Including VAT
168,000

Period

Ends
1 Sept 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Renewal

Description
The term is 12 months with the option to extend in 12 month periods up to 3 additional years

Documents

Entry 1
Id
082816-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Dec 2025, 11:27
Entry 3
Id
3
Status
active
Award ID
3
Date Signed
1 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
140,000
Currency
GBP
Including VAT
168,000

Period

Ends
31 Aug 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Renewal

Description
The term is 12 months with the option to extend in 12 month periods up to 3 additional years

Documents

Entry 1
Id
082816-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Dec 2025, 11:27
Entry 4
Id
4
Status
active
Award ID
4
Date Signed
1 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
140,000
Currency
GBP
Including VAT
168,000

Period

Ends
31 Aug 2026, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Renewal

Description
The term is 12 months with the option to extend in 12 month periods up to 3 additional years

Documents

Entry 1
Id
082816-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
15 Dec 2025, 11:27

Recorded locations

  • Buyer location · Telford, Shropshire · UKG21 · TF3 4JA · United Kingdom
  • Delivery location · UKG21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-055718-2025-12-15T11:27:27ZTender notice on Find a Tender ·